2025-03-31-accounts

Trustees’ Annual Report

Period start date March 2024 to Period end date March 2025

Financial period for year ended 31[st] March 2025.

Charity name: Town Close Parents Teachers Association

Charity registration number: 1194846

Objectives and activities:

Objectives and activities:
	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Charity has three core objectives: 1. Create Memoriesby bringing the school community together through events and initiatives 2.Make a Differenceby enriching the children’s learning environment through the provision of additional resources and; 3.Be kind to our planetby working in a sustainable way, as much as possible, and supporting the school in delivering its sustainability goals
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities linked to our objectives for this reporting period are: Objective 1: • Running our Second-Hand Uniform Shop • Our Summer Social 2024 • Sports Day 2024 • The Christmas Fayre 2024 • Our Cheese & Wine Event 2025 • Appointment of new trustee responsible for communications and the subsequent roll out of our WhatsApp Community • Maintaining our social media and online presence • Building our network of local suppliers and supporters • Utilising our PTA Year reps & their social events

		Objective 2: Weraised £18,038towards providing additional provisions for the school.£6583 from events& easy fundraising, and£11, 440 from our second-hand uniform shop (after returning £11, 857 to parents from the total receipts of 23,297). We invested £28,374.97during this period (utilising this funding and monies raised and unspent from previous years). See summary of achievements and treasurer report for the full breakdown. Objective 3: • PTA Second Hand Uniform Shop – this is a significant contributor to our sustainability goals. We encourage the purchase of second-hand clothes over buying new, which has a significant positive impact environmentally to buying new. We also send significant amounts of old uniform to local communities and for textile reuse / recycling. • We ask all vendors at events to use environmentally friendly cutlery / containers etc and encourage recycling. We also look to ensure the majority of our purchases are environmentally friendly or reusable / good quality. • See also the pond work we have invested in and natural oak lecterns with educational information, produced by pupils from the school
Statement confirming whether the Trustees have had regard to the guidance issued by the Charity Commission on public benefit.	Para 1.18	The Charity’s Trustees exercise their duties in line with official guidance.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The PTA and Town Close School work in collaboration to identify projects that would benefit multiple year groups or children. The school and its pupils, propose projects for the PTA to support and this will be discussed and deliberated before approved, deferred or rejected.
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The success of the charity is due to the volunteers who give up their time to support the charityand our core objectives.
Other		N/A

Achievements and Performance

Achievements and Performance
	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole	Para 1.20	Objective 1: • Summer Social 2024 – a chance for parents to socialise together in a less formal way than a traditional Ball and provides some additional fundraising opportunities. This is always well received by those who attend. Raised £1776. • Sports Day 2024- fresh strawberries for parents and students. This is a traditional offering that parents and children all love. It also attracts a very healthy number of volunteers, and provides a great opportunity for parents to get involved in a manageable way. • Christmas Fayre 2024 – a biennial event for the whole family (and close friends), with a luminated woodland wonderland, games, music, singing, external indoors Christmas market, food and drinks. A hugely successful event, which is loved by all. This brings the whole school communitytogether on site

	and has contributed significantly to
	our fundraising efforts.
•	Cheese & Wine Event 2025 – This
	was held in place of our usual quiz in
	2024 due to significant other
	commitments. It was an intimate
	event, held onsite and run by an
	external wine and cheese provider.
	This event is easy to put on and
	involves little effort from volunteers
	and the school. It was neutral from
	a fundraising perspective and was
	focused on building community and
	offering variety.
•	Updated Comms approach with the
	appointment of a new deputy Chair
	responsible for Communications and
	the role out of a new WhatsApp
	Community, which has been very
	successful to date.
•	Website and brand – supported by
	parent body to further extend the
	brand of the PTA and foster support
	in its objectives and activities. This
	helps us share communications, and
	information about the PTA and
	events. It is also our primary vehicle
	for channelling ticket sales for
	events.
•	Social media presence – Enabling
	parents and supporters to follow our
	activities on social media.
•	Network of suppliers and supporters
	– this has built professional
	relationships and set a standard in
	events.
Objective 2
Weraised £18,038towards providing
additional provisions for the school. £6583
from	events & easy fundraising, plus £11,
440 (after returning £11, 857 to parents
from	the total receipts of 23,297).We
invested £28,374.97during this period
(utilising this funding and monies raised and
unspent from previous years). This
illustrates a significant uplift inperformance

against this objective compared to the	against this objective compared to the
previous few years when we had struggled
to invest significant funds.
Investments in additional provisions for the
school included:
•	£21,282- Pond Project and Stage
	to help improve outdoor learning
	and creative spaces.
•	£5,256Oak Lecterns to Woodland
	Walk – designed by pupils in Year
	2 at the schools and providing a
	wealth of information about the
	wildlife, plants, trees, birds etc.,
	within the woodland walk.
•	£419.99– Pre-Prep Play
	Equipment for children to build
	strength and coordination through
	play
•	£113.98Wildlife Cameras for the
	children to learn about, monitor
	and capture special moments from
	the wildlife around them in real
	time.
•	£408Four Square Line Painting to
	Prep Playground – a hugely
	popular physical lunchtime activity
	for the children.
Objective 3:
•	The second-hand uniform shop is a
	significant contributor to our
	sustainability goals. We encourage
	the purchase of second-hand clothes
	over buying new, which has a
	significant positive impact
	environmentally to buying new. We
	also send significant amounts of old
	uniform to local communities and
	for textile reuse / recycling.
•	We ask all vendors at events to use
	environmentally friendly cutlery /
	containers etc and encourage
	recycling. We also look to ensure
	the majority of our purchases are
	environmentally friendly or reusable
	/ goodquality.

• See also our investments that support the outside learning objectives (pond and information boards)

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Achievements against objectives set	Para 1.41	The charity has successfully fulfilled its three core objectives this reporting period.
Performance of fundraising activities against objectives set	Para 1.41	All events were intended to cover costs and, where possible, raise funds in support of the three core objectives. In light of financial challenges UK wide and as we have a reasonably healthy balance, we focused primarily on bringing the community together, whilst contributing where we could to fundraising.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
	SORP reference
Review of the charity’s financial position at the end of the period.	Para 1.21	Please see approved and independently verified Treasurer’s Report for full break down of financialposition.
Statement explaining the policy for holding reserves stating why theyare held	Para 1.22	As per risk identified.
Amount of reserves held	Para 1.22	Please see Treasurer’s Report for full detail.
Reasons for holding zero reserves	Para 1.22	N/A

Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No concerns about the charity’s viability for next academic and financial year, however there is always a risk that there will not be the volunteers with the appetite to continue to manage the charity / aspects of the charity.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principal sources of funds are: • PTA shop, • PTA events and activities, • Annual £10 family donations. • Sponsorship and advertising (primarily linked to events at the stage)
Investment policy and objectives including any social investment policy adopted	Para 1.46	Our investment policy is detailed on our website. Fundamentally both the PTA and SLT need to agree any investments. PTA approval should be sought from the full, however ultimately it must receive a majority approval from trustees.
A description of the principal risks facing the charity	Para 1.46	At this time our risks are well managed. We have been investing a healthy amount of the money raised over the last couple of years. We always face the risk that there will not always be volunteers who are willing or able to take the charity forward. This will always be a risk of such a charity but we do what we can to continue to recruit and induct new volunteers to helpmitigate this risk.
Other		The PTA has launched a new website to raise awareness and support ticket sales for events.

Structure, Governance and Management

	SORP reference
Description of charity’s trusts: Type of governing document (trust deed,royal charter)	Para 1.25	The Charity was registered on 17th June 2021 under a standard registration. It operates under a constitution the charitable

		objects are featured as: “THE OBJECT OF THE ASSOCIATION (THE OBJECTS) IS TO ADVANCE THE EDUCATION OF PUPILS IN THE SCHOOL IN PARTICULAR BY: 2.1 DEVELOPING EFFECTIVE RELATIONSHIPS BETWEEN THE STAFF, PARENTS AND OTHERS ASSOCIATED WITH THE SCHOOL 2.2 ENGAGING IN ACTIVITIES OR PROVIDING FACILITIES OR EQUIPMENT WHICH SUPPORT THE SCHOOL AND ADVANCE THE EDUCATION OF THE PUPILS.” In addition, the Charity established a governance framework to enable clarity around meetings with school and committee members. This has enabled clarity and has set a schedule of meetings to approve funding requests in conjunction with the school.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Constitution which is defined in line with Parentkind templated documents to ensure appropriateness and effectiveness.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are selected at the PTA’s Annual General Meeting, which is held between May and July. This is in the presence of numerous parents. New Trustees nominate themselves and are voted by committee members with a quorum of 3 Trustees present.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The PTA has a volunteer policy, PTA Shop Handbook, Data Protection Policy and financial induction to support new Trustees. Handovers between incoming and outgoing Trustees are also in place to ensure continuity and to reduce the risk of knowledge loss.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	In addition to the Trustees, each year group has a PTA representative. The role of this year rep is to pass on communications from

		the PTA via WhatsApp groups and promote the activities and events.
Relationship with any related parties	Para 1.51	Town Close School and the PTA work closely together to ensure a collaborative environment for the school community.
Other

Reference and Administrative details

Reference and Administrative details
Charity name	Town Close Parents Teachers Association
Other name the charity uses	Ton Close PTA
Registered charity number	1194846
Charity’s principal address	Town Close School Ipswich Road Norwich Norfolk

Names of the charity trustees who manage the charity:

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Mrs Cassie Cox	Chair	Feb 2023 - Current	All Trustees
Mrs Lydia Hutchinson	DeputyChair & Comms	Jun 2024 - Current	All Trustees
Ms Marcella Hill	DeputyChair	Jun 2024 – Current	All Trustees
Mrs Louise Bosworth	Treasurer	May2021 to Nov 24	All Trustees(Vacancy)
Mrs Ruth Jones	Secretary	Jun 2024 to current	All Trustees
Hannah Ellis	ShopLead	Jun 2024 - Current	All Trustees

Apr 2024 to Mar 2025 Apr 2023 to Mar 2024 Town Close PTA Bank Balances at 311312025 Current Account (Évents ending 59921 Current Account (Uniform Shop endlng 4000) Deposit Account 15,566 4.740 58,774 7,868 2,099 53,469 Sumup Account (Events) Cash Tin (Uniform Shopl Sumup Account (Uniform Shopl PayP31 Account (Uniform Shopl 283 128 254 Unbanked Cheques IAccount endlng 4DJOI -165 -107 Trade Creditors Deferred Income (May Ball 251 Deferred Expenditure (Fireworks 25 & May Ball 251 -541 -22,990 538 418 1,728 1,559 Total 56,205 67AI)O PTA Events Income Expendlture 19,838 -13,240 6.598 23,822 -21,284 2,538 Sub Tatal for PTA Events Unlform Shop Income Expendlture 23,297 -11,857 11,440 24,512 -12,393 12,119 Sub Totsl for Unlh)rm Shop Overheads lincome (£10 donation per famlty as invoiced by TCH} Expenditure, such as Insurance, Sage, Parentkind etc Bank Interest (Deposit Account) 29SO -783 806 2,973 3,220 -723 602 3,099 Sub Total kn Overheads Surplus I IDeficit) for year 21.011 17,756 PTA Funded Projects -28,375 -2,249 The accounts have been Independent￿ examined by lane Holliday on Ilth June 2025 following dirertions 81ven by the Charit ission under section 145151{bl of the Charities Act 2011. Signed............ Mrs C Cox Ichairpersonl Dated Signed..... Mr5 L Hutchinson {Trusteel Dated

Town Close PTA

Treasurers Report - April 2024 to March 2025

PTA Events

Summer Social 24 Receipts Payments Sports Day Strawberries 24 Receipts Payments Xmas Fayre 24 Receipts Payments Cheese and Wine 25 Receipts Payments Easyfundraising Receipts Payments	7,702 (5926) 1,120 (592) 10,551 (6466) 250 (256) 215	1,776 528 4,085 -6 215 6,598

This year we have hosted the traditional events and all have been thoroughly enjoyed by the students, parents and staff.

Thank you to all the PTA Event Volunteers and Town Close Staff.

Uniform Shop

Uniform Shop Receipts Payments	23,297 11,857 -	11,440

The uniform shop has had another successful year, with sales very similar to the last two years.

Thank you to all the PTA Uniform Shop Volunteers.

Overheads

The parent donation continues to cover overhead expenses such as Parentkind subscription, insurance, license fees and Sage Accounting

PTA Funded Projects

This finanical year the PTA has supported the school with the following projects

£895 Gazebo branded Tent for events

£419.99 Pre Prep Play Equipment £21,282 Pond Project and Stage in Pre Prep

£113.98 Wildlife Cameras

£408 Four Square Line Painting to Prep Playground

£5,256 Oak Lecturns to Woodland Walk

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the tru8toe8 Town Clos8 Parent Teachers Association On accounts for the year ended 31 March 2025 Charlty no {if any) 1194846 Sol out on pages Ir8member lo Includè th8 niJrnhwA nf ¥AAl*lThnol I report to the trustees on my examination of th8 accounts of the above charity ("the Trust") for the year ended 31103 1 zoLr Responslbllltles and basls As the charity's trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carri8d out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under sectlon 14515)(b) of the Act. Independent examlner'g stat•ment $5 income exceed I have comp18ted my examination. I confirm that no Material matters have com8 to my attention in ¢onneclSon with th8 examination {Oll]8￿ d￿10￿￿.} which gives me cause to believe that in, any material respect: the accounting records were not k8Pt in accordance with section 130 of the Charilies Acl-, or Ihe accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements oncerning the form and content of accounts set out in the Charities {Accounts and R8POrts) R8gulations 2008 other than any requirement that the accounts give a 'tnJe and fair. view which is not a matter Considered as part of an independent examination. I have no concems and have Come across no other matt8rs in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding ofthe a¢counts to be reached. Pleasg delete the words in the brackets if they do not apply. Date: Slgn8d: 11106125 Name: Mrs Jane Holliday IER Oct 2018

Relevant professlonal qualification(s) or body (If any): Chartered Accountant (ICAEW) Addres8: 72 Church Street, Old Catton. Norwich NR6 7DR Only complete if the examiner needs to highlight material matters of ¢on¢ern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brlef dotalls of any Items that the oxamlner wlshos to Isclose. NIA IER Oct 2018