## **Trustees’ Annual Report** ## **Period start date March 2024 to Period end date March 2025** ## **Financial period for year ended 31[st] March 2025.** **Charity name:** Town Close Parents Teachers Association ## **Charity registration number:** 1194846 ## **Objectives and activities:** |**Objectives and activities:**||| |---|---|---| ||**SORP reference**|| |Summary of the purposes of the
charity as set out in its
governing document|Para 1.17|The Charity has three core objectives:
1. **Create Memories**by bringing the school
community together through events and
initiatives
2.**Make a Difference**by enriching the
children’s learning environment through
the provision of additional resources
and;
3.**Be kind to our planet**by working in a
sustainable way, as much as possible,
and supporting the school in delivering
its sustainability goals| |Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|The main activities linked to our objectives
for this reporting period are:
**Objective 1:**
•
Running our Second-Hand Uniform
Shop
•
Our Summer Social 2024
•
Sports Day 2024
•
The Christmas Fayre 2024
•
Our Cheese & Wine Event 2025
•
Appointment of new trustee
responsible for communications and
the subsequent roll out of our
WhatsApp Community
•
Maintaining our social media and
online presence
•
Building our network of local
suppliers and supporters
•
Utilising our PTA Year reps & their
social events| |||**Objective 2:**
We**raised £18,038**towards providing
additional provisions for the school.**£6583**
**from events**& easy fundraising, and**£11,**
**440 from our second-hand uniform shop**
(after returning £11, 857 to parents from the
total receipts of 23,297).
**We invested £28,374.97**during this period
(utilising this funding and monies raised and
unspent from previous years). See summary
of achievements and treasurer report for the
full breakdown.
**Objective 3:**
•
PTA Second Hand Uniform Shop –
this is a significant contributor to our
sustainability goals. We encourage
the purchase of second-hand clothes
over buying new, which has a
significant positive impact
environmentally to buying new. We
also send significant amounts of old
uniform to local communities and
for textile reuse / recycling.
•
We ask all vendors at events to use
environmentally friendly cutlery /
containers etc and encourage
recycling. We also look to ensure
the majority of our purchases are
environmentally friendly or reusable
/ good quality.
•
See also the pond work we have
invested in and natural oak lecterns
with educational information,
produced by pupils from the school| |---|---|---| |Statement confirming whether
the Trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit.|Para 1.18|The Charity’s Trustees exercise their duties
in line with official guidance.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||**SORP reference**|| |---|---|---| |Policy on grant making|Para 1.38|The PTA and Town Close School work in
collaboration to identify projects that would
benefit multiple year groups or children. The
school and its pupils, propose projects for
the PTA to support and this will be discussed
and deliberated before approved, deferred
or rejected.| |||| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|The success of the charity is due to the
volunteers who give up their time to support
the charityand our core objectives.| |Other||N/A| ## **Achievements and Performance** |**Achievements and Performance**||| |---|---|---| ||**SORP reference**|| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole|Para 1.20|**Objective 1:**
•
Summer Social 2024 – a chance for
parents to socialise together in a less
formal way than a traditional Ball
and provides some additional
fundraising opportunities. This is
always well received by those who
attend. Raised £1776.
•
Sports Day 2024- fresh strawberries
for parents and students. This is a
traditional offering that parents and
children all love. It also attracts a
very healthy number of volunteers,
and provides a great opportunity for
parents to get involved in a
manageable way.
•
Christmas Fayre 2024 – a biennial
event for the whole family (and
close friends), with a luminated
woodland wonderland, games,
music, singing, external indoors
Christmas market, food and drinks. A
hugely successful event, which is
loved by all. This brings the whole
school communitytogether on site| ||and has contributed significantly to| |---|---| ||our fundraising efforts.| |•|Cheese & Wine Event 2025 – This| ||was held in place of our usual quiz in| ||2024 due to significant other| ||commitments. It was an intimate| ||event, held onsite and run by an| ||external wine and cheese provider.| ||This event is easy to put on and| ||involves little effort from volunteers| ||and the school. It was neutral from| ||a fundraising perspective and was| ||focused on building community and| ||offering variety.| |•|Updated Comms approach with the| ||appointment of a new deputy Chair| ||responsible for Communications and| ||the role out of a new WhatsApp| ||Community, which has been very| ||successful to date.| |•|Website and brand – supported by| ||parent body to further extend the| ||brand of the PTA and foster support| ||in its objectives and activities. This| ||helps us share communications, and| ||information about the PTA and| ||events. It is also our primary vehicle| ||for channelling ticket sales for| ||events.| |•|Social media presence – Enabling| ||parents and supporters to follow our| ||activities on social media.| |•|Network of suppliers and supporters| ||– this has built professional| ||relationships and set a standard in| ||events.| |**Objective 2**|| |We**raised £18,038**towards providing|| |additional provisions for the school. £6583|| |from|events & easy fundraising, plus £11,| |440 (after returning £11, 857 to parents|| |from|the total receipts of 23,297).**We**| |**invested £28,374.97**during this period|| |(utilising this funding and monies raised and|| |unspent from previous years). This|| |illustrates a significant uplift inperformance|| |against this objective compared to the|against this objective compared to the| |---|---| |previous few years when we had struggled|| |to invest significant funds.|| |Investments in additional provisions for the|| |school included:|| |•|**£21,282**- Pond Project and Stage| ||to help improve outdoor learning| ||and creative spaces.| |•|**£5,256**Oak Lecterns to Woodland| ||Walk – designed by pupils in Year| ||2 at the schools and providing a| ||wealth of information about the| ||wildlife, plants, trees, birds etc.,| ||within the woodland walk.| |•|**£419.99**– Pre-Prep Play| ||Equipment for children to build| ||strength and coordination through| ||play| |•|**£113.98**Wildlife Cameras for the| ||children to learn about, monitor| ||and capture special moments from| ||the wildlife around them in real| ||time.| |•|**£408**Four Square Line Painting to| ||Prep Playground – a hugely| ||popular physical lunchtime activity| ||for the children.| |**Objective 3:**|| |•|The second-hand uniform shop is a| ||significant contributor to our| ||sustainability goals. We encourage| ||the purchase of second-hand clothes| ||over buying new, which has a| ||significant positive impact| ||environmentally to buying new. We| ||also send significant amounts of old| ||uniform to local communities and| ||for textile reuse / recycling.| |•|We ask all vendors at events to use| ||environmentally friendly cutlery /| ||containers etc and encourage| ||recycling. We also look to ensure| ||the majority of our purchases are| ||environmentally friendly or reusable| ||/ goodquality.| • See also our investments that support the outside learning objectives (pond and information boards) ## **Additional information (optional)** You may choose to include further statements where relevant about: ||**SORP reference**|| |---|---|---| |Achievements against
objectives set|Para 1.41|The charity has successfully fulfilled its three
core objectives this reporting period.| |Performance of fundraising
activities against objectives set|Para 1.41|All events were intended to cover costs and,
where possible, raise funds in support of the
three core objectives. In light of financial
challenges UK wide and as we have a
reasonably healthy balance, we focused
primarily on bringing the community
together, whilst contributing where we
could to fundraising.| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| ||**SORP reference**|| |Review of the charity’s financial
position at the end of the
period.|Para 1.21|Please see approved and independently
verified Treasurer’s Report for full break
down of financialposition.| |Statement explaining the policy
for holding reserves stating why
theyare held|Para 1.22|As per risk identified.| |Amount of reserves held|Para 1.22|Please see Treasurer’s Report for full detail.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |---|---|---| |Explanation of any uncertainties
about the charity continuing as
a going concern|Para 1.23|No concerns about the charity’s viability for
next academic and financial year, however
there is always a risk that there will not be
the volunteers with the appetite to continue
to manage the charity / aspects of the
charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||**SORP reference**|| |---|---|---| |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|Principal sources of funds are:
•
PTA shop,
•
PTA events and activities,
•
Annual £10 family donations.
•
Sponsorship and advertising
(primarily linked to events at the
stage)| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|Our investment policy is detailed on our
website.
Fundamentally both the PTA and SLT need to
agree any investments. PTA approval should
be sought from the full, however ultimately
it must receive a majority approval from
trustees.| |A description of the principal
risks facing the charity|Para 1.46|At this time our risks are well managed. We
have been investing a healthy amount of the
money raised over the last couple of years.
We always face the risk that there will not
always be volunteers who are willing or able
to take the charity forward. This will always
be a risk of such a charity but we do what we
can to continue to recruit and induct new
volunteers to helpmitigate this risk.| |Other||The PTA has launched a new website to raise
awareness and support ticket sales for
events.| ## **Structure, Governance and Management** ||**SORP reference**|| |---|---|---| |Description of charity’s trusts:
Type of governing document
(trust deed,royal charter)|Para 1.25|The Charity was registered on 17th June
2021 under a standard registration. It
operates under a constitution the charitable| |||objects are featured as: “THE OBJECT OF THE
ASSOCIATION (THE OBJECTS) IS TO ADVANCE
THE EDUCATION OF PUPILS IN THE SCHOOL
IN PARTICULAR BY: 2.1 DEVELOPING
EFFECTIVE RELATIONSHIPS BETWEEN THE
STAFF, PARENTS AND OTHERS ASSOCIATED
WITH THE SCHOOL 2.2 ENGAGING IN
ACTIVITIES OR PROVIDING FACILITIES OR
EQUIPMENT WHICH SUPPORT THE SCHOOL
AND ADVANCE THE EDUCATION OF THE
PUPILS.”
In addition, the Charity established a
governance framework to enable clarity
around meetings with school and committee
members. This has enabled clarity and has
set a schedule of meetings to approve
funding requests in conjunction with the
school.| |---|---|---| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|Constitution which is defined in line with
Parentkind templated documents to ensure
appropriateness and effectiveness.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Trustees are selected at the PTA’s Annual
General Meeting, which is held between
May and July. This is in the presence of
numerous parents. New Trustees nominate
themselves and are voted by committee
members with a quorum of 3 Trustees
present.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||**SORP reference**|| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The PTA has a volunteer policy, PTA Shop
Handbook, Data Protection Policy and
financial induction to support new Trustees.
Handovers between incoming and outgoing
Trustees are also in place to ensure
continuity and to reduce the risk of
knowledge loss.| |The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|In addition to the Trustees, each year group
has a PTA representative. The role of this
year rep is to pass on communications from| |||the PTA via WhatsApp groups and promote
the activities and events.| |---|---|---| |Relationship with any related
parties|Para 1.51|Town Close School and the PTA work closely
together to ensure a collaborative
environment for the school community.| |Other||| ## **Reference and Administrative details** |**Reference and Administrative details**|| |---|---| |Charity name|Town Close Parents Teachers Association| |Other name the charity uses|Ton Close PTA| |Registered charity number|1194846| |Charity’s principal address|Town Close School Ipswich Road Norwich Norfolk| **Names of the charity trustees who manage the charity:** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---| |Mrs Cassie Cox|Chair|Feb 2023 - Current|All Trustees| |Mrs Lydia Hutchinson|DeputyChair & Comms|Jun 2024 - Current|All Trustees| |Ms Marcella Hill|DeputyChair|Jun 2024 – Current|All Trustees| |Mrs Louise Bosworth|Treasurer|May2021 to Nov 24|All Trustees(Vacancy)| |Mrs Ruth Jones|Secretary|Jun 2024 to current|All Trustees| |Hannah Ellis|ShopLead|Jun 2024 - Current|All Trustees| Apr 2024 to Mar 2025 Apr 2023 to Mar 2024 Town Close PTA Bank Balances at 311312025 Current Account (Évents ending 59921 Current Account (Uniform Shop endlng 4000) Deposit Account 15,566 4.740 58,774 7,868 2,099 53,469 Sumup Account (Events) Cash Tin (Uniform Shopl Sumup Account (Uniform Shopl PayP31 Account (Uniform Shopl 283 128 254 Unbanked Cheques IAccount endlng 4DJOI -165 -107 Trade Creditors Deferred Income (May Ball 251 Deferred Expenditure (Fireworks 25 & May Ball 251 -541 -22,990 538 418 1,728 1,559 Total 56,205 67AI)O PTA Events Income Expendlture 19,838 -13,240 6.598 23,822 -21,284 2,538 Sub Tatal for PTA Events Unlform Shop Income Expendlture 23,297 -11,857 11,440 24,512 -12,393 12,119 Sub Totsl for Unlh)rm Shop Overheads lincome (£10 donation per famlty as invoiced by TCH} Expenditure, such as Insurance, Sage, Parentkind etc Bank Interest (Deposit Account) 29SO -783 806 2,973 3,220 -723 602 3,099 Sub Total kn Overheads Surplus I IDeficit) for year 21.011 17,756 PTA Funded Projects -28,375 -2,249 The accounts have been Independent￿ examined by lane Holliday on Ilth June 2025 following dirertions 81ven by the Charit ission under section 145151{bl of the Charities Act 2011. Signed............ Mrs C Cox Ichairpersonl Dated Signed..... Mr5 L Hutchinson {Trusteel Dated ## **Town Close PTA** ## **Treasurers Report - April 2024 to March 2025** ## **PTA Events** |Summer Social 24
Receipts
Payments
Sports Day Strawberries 24
Receipts
Payments
Xmas Fayre 24
Receipts
Payments
Cheese and Wine 25
Receipts
Payments
Easyfundraising
Receipts
Payments|7,702
(5926)
1,120
(592)
10,551
(6466)
250
(256)
215|1,776
528
4,085
-6
215
6,598| |---|---|---| This year we have hosted the traditional events and all have been thoroughly enjoyed by the students, parents and staff. Thank you to all the PTA Event Volunteers and Town Close Staff. ## **Uniform Shop** |Uniform Shop
Receipts
Payments|23,297
11,857
-|11,440| |---|---|---| The uniform shop has had another successful year, with sales very similar to the last two years. Thank you to all the PTA Uniform Shop Volunteers. ## **Overheads** The parent donation continues to cover overhead expenses such as Parentkind subscription, insurance, license fees and Sage Accounting ## **PTA Funded Projects** This finanical year the PTA has supported the school with the following projects £895 Gazebo branded Tent for events £419.99 Pre Prep Play Equipment £21,282 Pond Project and Stage in Pre Prep £113.98 Wildlife Cameras £408 Four Square Line Painting to Prep Playground £5,256 Oak Lecturns to Woodland Walk CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the tru8toe8 Town Clos8 Parent Teachers Association On accounts for the year ended 31 March 2025 Charlty no {if any) 1194846 Sol out on pages Ir8member lo Includè th8 niJrnhwA nf ¥AAl*lThnol I report to the trustees on my examination of th8 accounts of the above charity ("the Trust") for the year ended 31103 1 zoLr Responslbllltles and basls As the charity's trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carri8d out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under sectlon 14515)(b) of the Act. Independent examlner'g stat•ment $5 income exceed I have comp18ted my examination. I confirm that no Material matters have com8 to my attention in ¢onneclSon with th8 examination {Oll]8￿ d￿10￿￿.} which gives me cause to believe that in, any material respect: the accounting records were not k8Pt in accordance with section 130 of the Charilies Acl-, or Ihe accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements oncerning the form and content of accounts set out in the Charities {Accounts and R8POrts) R8gulations 2008 other than any requirement that the accounts give a 'tnJe and fair. view which is not a matter Considered as part of an independent examination. I have no concems and have Come across no other matt8rs in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding ofthe a¢counts to be reached. Pleasg delete the words in the brackets if they do not apply. Date: Slgn8d: 11106125 Name: Mrs Jane Holliday IER Oct 2018 Relevant professlonal qualification(s) or body (If any): Chartered Accountant (ICAEW) Addres8: 72 Church Street, Old Catton. Norwich NR6 7DR Only complete if the examiner needs to highlight material matters of ¢on¢ern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brlef dotalls of any Items that the oxamlner wlshos to Isclose. NIA IER Oct 2018