Trustees’ Annual Report
Period start date March 2023 to Period end date March 2024
Financial period for year ended 31[st] March 2024.
Charity name: Town Close Parents 3eachers Association
Charity registration number: 1194846
Objectives and activities:
| Objectives and activities: | ||
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Charity has three core objectives: 1. Create Memoriesby bringing the school community together through events and initiatives 2.Make a Differenceby enriching the children’s learning environment through the provision of additional resources and; 3.Be kind to our planetby working in a sustainable way, as much as possible, and supporting the school in delivering its sustainability goals |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 | The main activities for this reporting period are: Objective 1: Sports Day 2023 Fireworks Night 2023 Quiz night 2023 Summer Social 2023 Social media presence Network of suppliers and supporters PTA Year reps & Social Events Objective 2: For the Heart Day (Valentines Gifts) 2 x Gazebos (School & PTA Events) PA Speaker System (School & PTA) Green Johanna Bin Composters We have made significant improvements to the funding process and have a substantial a |
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number of new investments for next
the next financial year.
Objective 3:
PTA Second Hand Uniform Shop –
this is a significant contributor to our
sustainability goals. We encourage
the purchase of second-hand clothes
over buying new, which has a
significant positive impact
environmentally to buying new. We
also send significant amounts of old
uniform to local communities and
for textile reuse / recycling.
We ask all vendors at events to use
environmentally friendly cutlery /
containers etc and encourage
recycling. We also look to ensure
the majority of our purchases are
environmentally friendly or reusable
/ good quality.
We have purchased Green Johanna
Composters for the school eco
council. These are being used and
managed daily including waste from
the school kitchen.
Statement confirming whether Para 1.18 The Charity’s Trustees exercise their duties
the Trustees have had regard to in line with official guidance.
the guidance issued by the
Charity Commission on public
benefit.
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Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The PTA and Town Close School work in collaboration to identify projects that would benefit multiple year groups or children. The School and it’s pupils, propose projects for the PTA to support and this will be discussed and deliberated before approved, deferred or rejected. |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | The success of the charity is due to the volunteers who give up their time to support the charityand our core objectives. |
|---|---|---|
| Other | N/A |
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole |
Para 1.20 | The PTA welcomed a new Secretary as the previous Trustee left Town Close for senior school. Objective 1: Sports Day 2023- fresh strawberries for parents and students Fireworks Night – a fun night for the whole family, with games, rides, food, drinks and fireworks. We increased the capacity of this in 2023 to enable many families to attend, we also invited a local business who allowed us to use their car park facilities. Quiz night – held off site at local venue. Summer Social 2023 – a chance for parents to socialise together Website and brand – supported by parent body to further extend the brand of the PTA and foster support in its objectives and activities. Social media presence – Enabling parents and supporters to follow our activities on social media. Network of suppliers and supporters – this has built professional relationships and set a standard in events. PTA Year reps – new year reps have been inducted but many remained in post for another year. Objective 2: For the Heart – every student and member of staff were given 3 edible hearts to eat / share. Blue Johanna CompostingBIns. |
| | Gazebos to help provide |
|---|---|
| environment for refreshment and | |
| presence at school and OTA events | |
| | New PA system for school events |
| such as Prize Day and Year 8 Leavers | |
| activities | |
| Objective 3: | |
| | PTA Second Hand Uniform Shop – |
| this is a significant contributor to our | |
| sustainability goals. We encourage | |
| the purchase of second-hand clothes | |
| over buying new, which has a | |
| significant positive impact | |
| environmentally to buying new. We | |
| also send significant amounts of old | |
| uniform to local communities and | |
| for textile reuse / recycling. | |
| | We ask all vendors at events to use |
| environmentally friendly cutlery / | |
| containers etc and encourage | |
| recycling. We also look to ensure | |
| the majority of our purchases are | |
| environmentally friendly or reusable | |
| / good quality. | |
| | We have purchased Green Johanna |
| Composters for the school eco | |
| council. These are being used and | |
| managed daily including waste from | |
| the school kitchen. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Achievements against objectives set |
Para 1.41 | The charity has successfully fulfilled its three core objectives this reporting period. |
| Performance of fundraising activities against objectives set |
Para 1.41 | All events were intended to cover costs and, wherepossible,raise funds in support of the |
| three core objectives. In light of finacials challenges UK wide and as we have a reasonably healthy balance, this year we focused primarily on bringing the community together thisyear. |
||
|---|---|---|
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| SORP reference | ||
| Review of the charity’s financial position at the end of the period. |
Para 1.21 | Please see approved and independently verified Treasurer’s Report for full break down of financialposition. |
| Statement explaining the policy for holding reserves stating why theyare held |
Para 1.22 | As per risk identified. |
| Amount of reserves held | Para 1.22 | Please see Treasurer’s Report for full detail. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as agoingconcern |
Para 1.23 | No concerns about the charity’s viability for next academic and financial year |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Principal sources of funds are: PTA shop, PTA events and activities, Annual £10 familydonations. |
| Investment policy and objectives including any social investmentpolicyadopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Some strategic projects have been put on hold due to rising inflation and alternative projects are being identified by the School’s senior management team. The risk to the PTA continues to be monitored as the charity continues to work in close collaboration with the school. |
Other The PTA has launched a new website to raise awareness and support ticket sales for events.
Structure, Governance and Management
| SORP reference | ||
|---|---|---|
| Description of charity’s trusts: Type of governing document (trust deed, royal charter) |
Para 1.25 | The Charity was registered on 17th June 2021 under a standard registration. It operates under a constitution the charitable objects are featured as: “THE OBJECT OF THE ASSOCIATION (THE OBJECTS) IS TO ADVANCE THE EDUCATION OF PUPILS IN THE SCHOOL IN PARTICULAR BY: 2.1 DEVELOPING EFFECTIVE RELATIONSHIPS BETWEEN THE STAFF, PARENTS AND OTHERS ASSOCIATED WITH THE SCHOOL 2.2 ENGAGING IN ACTIVITIES OR PROVIDING FACILITIES OR EQUIPMENT WHICH SUPPORT THE SCHOOL AND ADVANCE THE EDUCATION OF THE PUPILS.” In addition, the Charity established a governance framework to enable clarity around meetings with school and committee members. This has enabled clarity and has set a schedule of meetings to approve funding requests in conjunction with the school. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Constitution which is defined in line with Parentkind templated documents to ensure appropriateness and effectiveness. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected at the PTA’s Annual General Meeting, which is held between May and July. This is in the presence of numerous parents. New Trustees nominate themselves and are voted by committee members with a quorum of 3 Trustees present. |
Additional information (optional)
You may choose to include further statements where relevant about:
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SORP reference
Policies and procedures Para 1.51 The PTA has a volunteer policy, PTA Shop
adopted for the induction and Handbook, Data Protection Policy and
training of trustees financial induction to support new Trustees.
Handovers between incoming and outgoing
Trustees are also in place to ensure
continuity and to reduce the risk of
knowledge loss.
The charity’s organisational Para 1.51 In addition to the Trustees, each year group
structure and any wider has a PTA representative. The role of this
network with which the charity year rep is to pass on communications from
works the PTA via WhatsApp groups and promote
the activities and events.
Relationship with any related Para 1.51 Town Close School and the PTA work closely
parties together to ensure a collaborative
environment for the school community.
Other
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Reference and Administrative details
| Reference and Administrative details | |
|---|---|
| Charity name | Town Close Parents Teachers Association |
| Other name the charity uses | N/A |
| Registered charity number | 1194846 |
| Charity’s principal address | Town Close School Ipswich Road Norwich Norfolk |
Names of the charity trustees who manage the charity:
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Trustee name Office (if any) Dates acted if not for whole Name of person (or body)
year entitled to appoint trustee
(if any)
Mrs Lucy Wordsworth Chair May 2021 to Jan 2023 All Trustees
(up to Feb 2024 EGM)
Mrs Cassie Cox (from Feb 2023 - Current
Feb 2023 EGM)
Mrs Cassie Cox (Until Deputy Chair All Trustees
Jan 2023 EGM)
Mrs Kate Smith Deputy Chair May 2021 to current All Trustees
Mrs Louise Bosworth Treasurer May 2021 to current All Trustees
Dr Eloise Ellis Secretary May 2022 to current All Trustees
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Apr 2023 to Mar 2024 Apr 2022 to Mar 2023 Town Close wfA Bank Balances at 311312024 Current Account {Events endin8 59921 Current Account Iunrform Shop ending 4(M)01 Deposit Account 982 304 44,867 2,099 53.469 Sumup Account IEventsl Cash Tin (Unrform shopl Sumup Account Iunrform shopl PayPal Account Iuniform Shopl 384 128 254 175 174 Unbanked Cheques IAccount ending 40001 -107 Trade Creditors Deferred Income Deferred Expendlture 418 1.728 1.607 -183 1.535 Totsl 67,8(Kl 48,268 PTA Events Income Expenditure 23,822 -21.284 2,538 24,937 -15.719 9,218 SulJTotal for PTA Events Unlfomi Shop Income Expendlture 24,512 -12,393 ,1 25,183 -13,114 ,068 SubTotal for Unrforni Shop Overheads Iincome (£10 donation perfamily as invold byTCHI Expenditure, such as Insurance, Sage, Parentknnd etc Bank Interest IDeposh Account) 3,220 -723 602 3,080 05 36 2,511 SthTotal for O¥erhtads Surplus I IDefKItI f¢x year 17.756 23,797 PTA Funded Prolects -2.249 -1,293 The accounts have been independently examined by Jane Holliday on 1st May 2024 followlng direttions given by the Charity Commi under section 145151(bl of the charities Act 2011. Signed.................... Mrs C Cox Ichairp Dated Signed........................... Mrs L B05WOrth ITreasurerl Dated
CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independenl Examiner's Report Report to the trustees Town Close Parent Teachers Asscctation On accounts for the year ended 31 March 2024 Charity no (rfany) 1194846 Set out on pages I report to the trustees on my examination of the accounts of the above chanty (Ihe Trust.) for the year ended Responslbllltles and basis of report As the charity's trustees. you a responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ('the Act"). l port in resped of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under seciion 145(5)(b) of the Ad. Independent I have completed my examination. I confirm that no material matters have •xaminer'8 Statement Come to my attention in connection wtth the examination which gives me cause to believe that in, any material resped: the accounting records were not kept in accordance viith section 130 of the Charities A¢#,. or the accounts did not accord with the accounting records,. or the accounts did not comply wtth the applicable requirements conmIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connedion wth the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be rea¢hed. Signed: Date: 115124 Name: Mrs Jane Holliday Relevant professional qualifi¢ation{s) or body (if any): Chartered Account (ICAEW) Address: 72 Church Street Old Catton IER Oct 2018
Norwich. NR6 7DR Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts.. direc*ions and guidan for examiners). Give hero brief details of any items that the examiner wish83 to dis¢los8. NIA IER Oct 2018