## **Trustees’ Annual Report** ## **Period start date March 2023 to Period end date March 2024** ## **Financial period for year ended 31[st] March 2024.** **Charity name:** Town Close Parents 3eachers Association ## **Charity registration number:** 1194846 ## **Objectives and activities:** |**Objectives and activities:**||| |---|---|---| ||**SORP reference**|| |Summary of the purposes of the
charity as set out in its
governing document|Para 1.17|The Charity has three core objectives:
1. **Create Memories**by bringing the school
community together through events and
initiatives
2.**Make a Difference**by enriching the
children’s learning environment through
the provision of additional resources
and;
3.**Be kind to our planet**by working in a
sustainable way, as much as possible,
and supporting the school in delivering
its sustainability goals| |Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|The main activities for this reporting period
are:
**Objective 1:**

Sports Day 2023

Fireworks Night 2023

Quiz night 2023

Summer Social 2023

Social media presence

Network of suppliers and supporters

PTA Year reps & Social Events
**Objective 2:**

For the Heart Day (Valentines Gifts)

2 x Gazebos (School & PTA Events)

PA Speaker System (School & PTA)

Green Johanna Bin Composters

We have made significant
improvements to the funding
process and have a substantial a| **----- Start of picture text -----**
number of new investments for next
the next financial year.
Objective 3:
 PTA Second Hand Uniform Shop –
this is a significant contributor to our
sustainability goals. We encourage
the purchase of second-hand clothes
over buying new, which has a
significant positive impact
environmentally to buying new. We
also send significant amounts of old
uniform to local communities and
for textile reuse / recycling.
 We ask all vendors at events to use
environmentally friendly cutlery /
containers etc and encourage
recycling. We also look to ensure
the majority of our purchases are
environmentally friendly or reusable
/ good quality.
 We have purchased Green Johanna
Composters for the school eco
council. These are being used and
managed daily including waste from
the school kitchen.
Statement confirming whether Para 1.18 The Charity’s Trustees exercise their duties
the Trustees have had regard to in line with official guidance.
the guidance issued by the
Charity Commission on public
benefit.
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## **Additional information (optional)** You may choose to include further statements where relevant about: ||**SORP reference**|| |---|---|---| |Policy on grant making|Para 1.38|The PTA and Town Close School work in
collaboration to identify projects that would
benefit multiple year groups or children. The
School and it’s pupils, propose projects for
the PTA to support and this will be discussed
and deliberated before approved, deferred
or rejected.| |||| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|The success of the charity is due to the
volunteers who give up their time to support
the charityand our core objectives.| |---|---|---| |Other||N/A| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |**SORP reference**||| |||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole|Para 1.20|The PTA welcomed a new Secretary as the
previous Trustee left Town Close for senior
school.
**Objective 1:**

Sports Day 2023- fresh strawberries
for parents and students

Fireworks Night – a fun night for the
whole family, with games, rides,
food, drinks and fireworks. We
increased the capacity of this in
2023 to enable many families to
attend, we also invited a local
business who allowed us to use their
car park facilities.

Quiz night – held off site at local
venue.

Summer Social 2023 – a chance for
parents to socialise together

Website and brand – supported by
parent body to further extend the
brand of the PTA and foster support
in its objectives and activities.

Social media presence – Enabling
parents and supporters to follow our
activities on social media.

Network of suppliers and supporters
– this has built professional
relationships and set a standard in
events.

PTA Year reps – new year reps have
been inducted but many remained in
post for another year.
**Objective 2:**

For the Heart – every student and
member of staff were given 3 edible
hearts to eat / share.

Blue Johanna CompostingBIns.| ||Gazebos to help provide| |---|---| ||environment for refreshment and| ||presence at school and OTA events| ||New PA system for school events| ||such as Prize Day and Year 8 Leavers| ||activities| |**Objective 3:**|| ||PTA Second Hand Uniform Shop –| ||this is a significant contributor to our| ||sustainability goals. We encourage| ||the purchase of second-hand clothes| ||over buying new, which has a| ||significant positive impact| ||environmentally to buying new. We| ||also send significant amounts of old| ||uniform to local communities and| ||for textile reuse / recycling.| ||We ask all vendors at events to use| ||environmentally friendly cutlery /| ||containers etc and encourage| ||recycling. We also look to ensure| ||the majority of our purchases are| ||environmentally friendly or reusable| ||/ good quality.| ||We have purchased Green Johanna| ||Composters for the school eco| ||council. These are being used and| ||managed daily including waste from| ||the school kitchen.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||**SORP reference**|| |---|---|---| |Achievements against
objectives set|Para 1.41|The charity has successfully fulfilled its three
core objectives this reporting period.| |Performance of fundraising
activities against objectives set|Para 1.41|All events were intended to cover costs and,
wherepossible,raise funds in support of the| |||three core objectives. In light of finacials
challenges UK wide and as we have a
reasonably healthy balance, this year we
focused primarily on bringing the community
together thisyear.| |---|---|---| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| ||**SORP reference**|| |Review of the charity’s financial
position at the end of the
period.|Para 1.21|Please see approved and independently
verified Treasurer’s Report for full break
down of financialposition.| |Statement explaining the policy
for holding reserves stating why
theyare held|Para 1.22|As per risk identified.| |Amount of reserves held|Para 1.22|Please see Treasurer’s Report for full detail.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any uncertainties
about the charity continuing as
agoingconcern|Para 1.23|No concerns about the charity’s viability for
next academic and financial year| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||**SORP reference**|| |---|---|---| |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|Principal sources of funds are:

PTA shop,

PTA events and activities,

Annual £10 familydonations.| |Investment policy and
objectives including any social
investmentpolicyadopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|Some strategic projects have been put on
hold due to rising inflation and alternative
projects are being identified by the School’s
senior management team. The risk to the
PTA continues to be monitored as the
charity continues to work in close
collaboration with the school.| Other The PTA has launched a new website to raise awareness and support ticket sales for events. ## **Structure, Governance and Management** ||**SORP reference**|| |---|---|---| |Description of charity’s trusts:
Type of governing document
(trust deed, royal charter)|Para 1.25|The Charity was registered on 17th June
2021 under a standard registration. It
operates under a constitution the charitable
objects are featured as: “THE OBJECT OF THE
ASSOCIATION (THE OBJECTS) IS TO ADVANCE
THE EDUCATION OF PUPILS IN THE SCHOOL
IN PARTICULAR BY: 2.1 DEVELOPING
EFFECTIVE RELATIONSHIPS BETWEEN THE
STAFF, PARENTS AND OTHERS ASSOCIATED
WITH THE SCHOOL 2.2 ENGAGING IN
ACTIVITIES OR PROVIDING FACILITIES OR
EQUIPMENT WHICH SUPPORT THE SCHOOL
AND ADVANCE THE EDUCATION OF THE
PUPILS.”
In addition, the Charity established a
governance framework to enable clarity
around meetings with school and committee
members. This has enabled clarity and has
set a schedule of meetings to approve
funding requests in conjunction with the
school.| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|Constitution which is defined in line with
Parentkind templated documents to ensure
appropriateness and effectiveness.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Trustees are selected at the PTA’s Annual
General Meeting, which is held between
May and July. This is in the presence of
numerous parents. New Trustees nominate
themselves and are voted by committee
members with a quorum of 3 Trustees
present.| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Policies and procedures Para 1.51 The PTA has a volunteer policy, PTA Shop
adopted for the induction and Handbook, Data Protection Policy and
training of trustees financial induction to support new Trustees.
Handovers between incoming and outgoing
Trustees are also in place to ensure
continuity and to reduce the risk of
knowledge loss.
The charity’s organisational Para 1.51 In addition to the Trustees, each year group
structure and any wider has a PTA representative. The role of this
network with which the charity year rep is to pass on communications from
works the PTA via WhatsApp groups and promote
the activities and events.
Relationship with any related Para 1.51 Town Close School and the PTA work closely
parties together to ensure a collaborative
environment for the school community.
Other
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## **Reference and Administrative details** |**Reference and Administrative details**|| |---|---| |Charity name|Town Close Parents Teachers Association| |Other name the charity uses|N/A| |Registered charity number|1194846| |Charity’s principal address|Town Close School Ipswich Road Norwich Norfolk| ## **Names of the charity trustees who manage the charity:** **----- Start of picture text -----**
Trustee name Office (if any) Dates acted if not for whole Name of person (or body)
year entitled to appoint trustee
(if any)
Mrs Lucy Wordsworth Chair May 2021 to Jan 2023 All Trustees
(up to Feb 2024 EGM)
Mrs Cassie Cox (from Feb 2023 - Current
Feb 2023 EGM)
Mrs Cassie Cox (Until Deputy Chair All Trustees
Jan 2023 EGM)
Mrs Kate Smith Deputy Chair May 2021 to current All Trustees
Mrs Louise Bosworth Treasurer May 2021 to current All Trustees
Dr Eloise Ellis Secretary May 2022 to current All Trustees
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Apr 2023 to Mar 2024 Apr 2022 to Mar 2023 Town Close wfA Bank Balances at 311312024 Current Account {Events endin8 59921 Current Account Iunrform Shop ending 4(M)01 Deposit Account 982 304 44,867 2,099 53.469 Sumup Account IEventsl Cash Tin (Unrform shopl Sumup Account Iunrform shopl PayPal Account Iuniform Shopl 384 128 254 175 174 Unbanked Cheques IAccount ending 40001 -107 Trade Creditors Deferred Income Deferred Expendlture 418 1.728 1.607 -183 1.535 Totsl 67,8(Kl 48,268 PTA Events Income Expenditure 23,822 -21.284 2,538 24,937 -15.719 9,218 SulJTotal for PTA Events Unlfomi Shop Income Expendlture 24,512 -12,393 ,1 25,183 -13,114 ,068 SubTotal for Unrforni Shop Overheads Iincome (£10 donation perfamily as invol￿d byTCHI Expenditure, such as Insurance, Sage, Parentknnd etc Bank Interest IDeposh Account) 3,220 -723 602 3,080 05 36 2,511 SthTotal for O¥erhtads Surplus I IDefKItI f¢x year 17.756 23,797 PTA Funded Prolects -2.249 -1,293 The accounts have been independently examined by Jane Holliday on 1st May 2024 followlng direttions given by the Charity Commi under section 145151(bl of the charities Act 2011. Signed.................... Mrs C Cox Ichairp Dated Signed........................... Mrs L B05WOrth ITreasurerl Dated CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independenl Examiner's Report Report to the trustees Town Close Parent Teachers Asscctation On accounts for the year ended 31 March 2024 Charity no (rfany) 1194846 Set out on pages I report to the trustees on my examination of the accounts of the above chanty (Ihe Trust.) for the year ended Responslbllltles and basis of report As the charity's trustees. you a￿ responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 ('the Act"). l ￿port in resped of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under seciion 145(5)(b) of the Ad. Independent I have completed my examination. I confirm that no material matters have •xaminer'8 Statement Come to my attention in connection wtth the examination which gives me cause to believe that in, any material resped: the accounting records were not kept in accordance viith section 130 of the Charities A¢#,. or the accounts did not accord with the accounting records,. or the accounts did not comply wtth the applicable requirements con￿mIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connedion wth the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be rea¢hed. Signed: Date: 115124 Name: Mrs Jane Holliday Relevant professional qualifi¢ation{s) or body (if any): Chartered Account (ICAEW) Address: 72 Church Street Old Catton IER Oct 2018 Norwich. NR6 7DR Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts.. direc*ions and guidan￿ for examiners). Give hero brief details of any items that the examiner wish83 to dis¢los8. NIA IER Oct 2018