Trustees’ Annual Report for the period
From 1st April 2023 To 31[st] March 2024
Charity name: Ilkley Foodbank
Charity registration number: 1194778
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the CIO are seeking to relieve persons in Ilkley, and surrounding districts in West and North Yorkshire, that are in financial hardship, need or distress in such ways as the trustees from time-to- time think fit, in particular, but not exclusively by: a) providing emergency food, essential toiletries and household items to individuals and families in need and / or for distribution by charities or other organisations working to prevent or relieve poverty, and b) such other means, including (but not limited to) the relevant provision of support or signposting to relevant information or other advisory services as the trustees shall think fit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The CIO runs from a building provided free by All Saints church, which gives dedicated storage and a one stop for clients. Food is collected by volunteers from 3 collection points at local supermarkets and stack goods in storage. Other volunteers then staff the shop during designated hours (Monday 2-4pm, Wednesday 2-4pm and Saturday 10am-12pm) when clients visit and receive their parcels. Spare food and other donations (e.g. nappies) are sent to other local charities. Money donated is used to buy goods required in the parcels to supplement items donated. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All Trustees have regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | All donations from the Foodbank are to similar charitable organisations, who are assisting persons in hardship in nearby areas or provide services to those in hardship in Ilkley and the immediate surrounding areas but are based out of the area. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main benefit is the provision of food parcels to clients from Ilkley and the surrounding area who are suffering financial hardship. Client numbers clearly vary due to need but have reached a high of 72 households. At Christmas the Foodbank provided 51 hampers to feed 132 people, 42 of whom were children. A group of around 48 volunteers assist in collecting food and distributing food parcels. Other local charities have been supported with financial donations and spare food. These include other local food banks, local school initiatives and Bradford Babybank. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Starting balance: £20914 Donations: £15543 Expenditure: £14310 End balance: £23720 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | c12.5% of current balance and would cover a quarter’s running costs. |
| Amount of reserves held | Para 1.22 | £3000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charity receives no specific funding but receives a small number of regular donations from private individuals and one from Booths supermarkets. It has also received donations from Ilkley Rotary Club, Menston Methodist church, St Margaret’s Church, Skipton Building Society and Project Rome. |
|---|---|---|
Structure, Governance and Management
| Description of charity’s trusts: |
N/A | |
|---|---|---|
| Type of governing document | Para 1.25 |
CIO Foundation Constitution |
| How is the charity constituted? |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | No constitutional provisions. Trustees were selected by local churches from individuals from their congregations who volunteered. Trustees attend regular meetings on a quarterly basis. |
Reference and Administrative details
| Charity name | Ilkley Foodbank |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1194778 |
| Charity’s principal address | 4 Church Street Ilkley West Yorkshire LS29 9DS. |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Revd Michael Faulkner |
Treasurer | Whole Period | N/A | |
| Tim Kingsman | Chair | Whole Period | N/A | |
| Charlotte Jarvis | Whole Period | N/A | ||
| Elizabeth Stevens | Whole Period | N/A |
Funds held as custodian trustees on behalf of others
Description of the assets Nil held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Tim Kingsman |
Michael Faulkner |
|---|---|---|
Timothy James Kingsman |
Michael Faulkner | |
Chair |
Treasurer | |
18/10/24 |
||
18/10/24 |
| Ilkley Foodbank | Ilkley Foodbank | 1194778 | ||
|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | |||
| For the period from |
01.04.23 | To | 31.03.24 |
Section A Receipts and payments
| Unrestricte d funds |
Restricted funds |
Endowment funds |
Total funds |
Last year | |||||
|---|---|---|---|---|---|---|---|---|---|
| to the nearest | to the nearest | to the nearest | to the | to the nearest | |||||
| £ | £ | £ | nearest £ | £ | |||||
| A1 Receipts | |||||||||
| Startingbalance | 20,914 | - | - | 20,914 | - | ||||
| Personal donations(Gift Aided) | 3,438 | - | - | 3,438 | - | ||||
| Personal donations(not Gift Aided) | 3,900 | - | - | 3,900 | - | ||||
| Donations from Organisations | 8,205 | - | - | 8,205 | - | ||||
| Gift Aid Refund from HMRC | 1,123 | - | - | 1,123 | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) |
37,580 | - | - | 37,580 | - |
| A2 Asset and investment sales, | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| (see table). | ||||||||||||
| - | - | - | - | |||||||||
| - | - | - | - | - | ||||||||
| Sub total | - | - | - | - | - | |||||||
| Total receipts | 37,580 | - | - | 37,580 | - | |||||||
| A3 Payments | ||||||||||||
| Donations to local charities | 5,600 | - | - | 5,600 | - | |||||||
| Restockingessential supplies | 7,716 | - | - | 7,716 | - | |||||||
| Website expenses | 36 | - | - | 36 | - | |||||||
| Insurance | 576 | - | - | 576 | - | |||||||
| Safeguarding | 145 | - | - | 145 | - | |||||||
| Equipment | - | - | - | - | - | |||||||
| Volunteers -phones andpostage | 237 | - | - | 237 | - | |||||||
| - | - | - | - | - | ||||||||
| - | - | - | - | - | ||||||||
| **Sub total ** | 14,310 | - | - | 14,310 | - |
| A4 Asset and investment | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | ||||||||||
| - | - | - | - | |||||||
| - | - | - | - | |||||||
| **Sub total ** | - | - | - | - | - | |||||
| Total payments | 14,310 | - | - | 14,310 | - | |||||
| Net of receipts/(payments) | 23,270 | - | - | 23,270 | - | |||||
| A5 Transfers between funds | - | - | - | - | - | |||||
| A6 Cash funds last year end | - | - | - | - | - | |||||
| Cash funds this year end | 23,270 | - | - | 23,270 | - |
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories B5 Liabilities NOTES: Signed by one or two trustees on behalf of all the trustees B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds |
Details None None Details Details Total cash funds (agree balances with receipts and payments account(s)) None Details Details Leafelt stand and trolley 2 x Samsung mobile phones Tim Kingsman Signature MichaelFaulkner |
Unrestricte d funds Restricted funds to nearest £ to nearest £ 23,270 - - - - - 23,270 - OK OK Unrestricte d funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) General 333 General 324 Fund to which liability relates Amount due (optional) - Print Name Michael Faulkner TimothyJames Kingsman |
Endowmen t funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowmen t funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| MichaelFaulkner | Michael Faulkner | 03/10/2024 | |
| Tim Kingsman | TimothyJames Kingsman | 03/10/2024 |
CCXX R2 accounts (SS)
2