IFIELD BARN THEATRE SOCIETY CIO TRUSTEES. ANNUAL REPORT AND UNAUDITED FINANCIAL sfATEMENTS For the year ended 30 April 2026 Charlry Rethtion number. 1194760 tEJJglandandWales)
Ifield Barn Theatre Society CIO GENERAL INFORMATION TRUSTEES J knbins (Chair) S Bloom (Honorary Secretary) P Stewart IHonoTrry Treasurtt) D Gilbert J Iane R tA)we P Reeve J Richardson T stn (Resign 8 y¢ 2020 PRESDEKr Prof M J Underhill FRErt& FBSA CHARITY REGISTRATION NUMBER 1194760 (Eng18nd W4les) PRJNCIPAL OFFICE AND OPERAIING ADDRESS ffield Barn Th¢&tse lfield Street Lfield Crawley West Sussex RHI I OKN tNDEPENDENf EXAMINER J C StrudwicK FC& DChA 17 The Drive Epsorn KT19 OAR CAF BaDk Lunitsj PO Box 289 Kings .1[ West Malling Kent ME19 4TA Page I
lfield Barn Theatre Society CIO REPORT OF THE TRUSTEES For the year ended 30 April 2026 The Tru5tee5 present thcir anTllwI Trt and fin181 of the ¢htiTity for the ye•r 30 April 2026. 8 8nd 9 artd eompty with the ¢Irty'S CODstibJiio the Cbarities Act 2011 'A4)unting and R¢portsng by Ch8titieA.. Ststcment of Reo)mmth¢kd Practice applie•ble to charities pre1 their accounts in o¢wrdancc with the Fstian¢iai Rep)rting St8nd•rd ftpplicable in the UK and Repub]ic of rrtland (FRS 102)- (efflV¢ l January 2019). CONSTLTUTION AND OBJE lfield Barn Theatre Soci¢ty 16 a amrithlc Ivratl (h8tiDiJation reYed on 10 June 2021, amujded on 25 Au8uM 2021 TegistratioD number I 194760. The Tru¢¢$ have 08reedtho following Adeae¥iption of therlwity's &tivities.' '"ro prollJoi¢ and f05tr¥ the appre£iion of drDa8nd the among reside4ts within attd aroundth¢ north Susycx gre&" The JtT8t¢gi¢s ollployedto athieve th¢ objttlivej arelo: Prescnt or f8¢ilitaie public dramatic rttf0M)LM amateur and Fofe5siond mDW8. r¢¢lIa trt cxJubition4 le¢$ f¢V1]S and any oth¢T apmiote evenL Provtde suitablc pcrnaDeDt premises for thc stawn8 of Y ¢VCDt in (al Promots 8 liv¢ly, fri¢nd]y and clabl¢ ¢uviKrt ofthe StiBiety with similar iTht¢rts¢s ¢8n mccL Work in partiwship with th¢ k)e410)mmunity for benofiL (IOVERNANCE dircction, effrrtivuw supervision ¥¢wutrtabiliiy of th¢ Tn Mattcrs may ix dcjcgthd to appropriats sub.L¥7mmittees whose m¢tDEtnhip ahail ¢onsia of at Iwl or TntsLg¢ of thc Society. Tru$t¢¢5 are aprx)inted by invitation frDm thc cxistsn8 TnJs¢s kn swve a 3 year tenn of offie< unless r¢si&Jing or removed offi¢¢ by Trsolution of a Gencnl MeetinB of the So¢i¢ty, may be Te elected for succ¢ediDg ternu. The Offi¢en of the Socirty sball be the awinnan. th¢ Horw Trta8ur &nd the Honor8ry S¢LYW. All Trustees mLtyt t¢ mcjnbtrs of the chwity eJ)d thc are detsiled on pugc one ofthJ"s RCE Trn8tee8 ]xovidc their servitts free of brnAy reA)ve¥O(.Fth FfNANCIAL RESULTS AND BESERVES The fin¢141 ststements 9wplus of £455 forth¢ Y and this is c8rrird forward at 30 April 2026. Th¢ baianrt shttt 5]tiOn rem8it* strong with cash reseryes at the year-¢nd totallin8 £44.969. Surplus fiJnd$ 3r¢ hcld irl ahigb interc8t bank ¥CCOUDi the TTu¥trt5 art ofthe optnion thutthc fijndq cartied forward are sUffiCTrt to meet CUTreJJt obligation%.
lfield Barn Theatre Society CIO REPORT OF THE TRUSTEES For the year ended 30 Apiii 2026 The Society bad & full p[ot of ptoductiOll5 thi$ yw and the TnL8tees were plwed ts> a continuation of healthy attcThdance& Tickct salts were hi8lJcr 1&8t year as we had ont more ' pcrfortT)ance thi8 y¢aT io year. The pertxntsge of se4ty sold aweragfyj 90.63%, compared ro 95.52¥. last ytsr. Gre r(M)uJ ev¢Dts aE50 contiDUC ¢0 be well attcllded 8n(L 85 a r¢5u]i bar takiDg8 wcrc also EXTrSitivdy impactrd Thcatre hire to other theatrt groups doubled durfftng tbe year resultin& over8lL in inL¥eaged profit8bi]ity. Regular reviews continue to be carried out by the FiThaTKe Commiitee to t4UUTe our pricing policie5 are kept up to de. The TTUSte49 ¢onti¥Ju¢ w lak¢ ep8 to x¢ure th¢ futh of So¢i¢ty and are ¢onfidwt thst the¥¢ 8 suffi¢i¢nt Tesourcu to hleye this for at least 12 m¢Jnth5 frtsm the datr of approval of these flnancial 5tatcmeDts. The Trvste¢s, wh¢rt Frf)$5ibl< will WDtiDue to invest ID tbc infrastrudure and atuenititg the tbeatre And havc set out a programme of wnttnued iMprovemt to the tatre buildings and cquipmajt e the enjoyment of av15it ¢0 Ifiejd Theatr PUBLIC BENEFIT STATEM The Trusie¢s ¢otth thltttw hv¢ ref¢rztAJ th¢ 8uidJ¢¢c4)n¢aitieA withiTh th¢Clwity trn1101).$ 8cllcTal guidancr on wbiic bcncfit whcn rcvicwÉng thc Socicty's aims and obj¢L1ivc5 and in plantmng firture activitie& RISK MANAGEM Thc Tn keep the m8ior 5tratrgic. fiDanci81 a1 operlltioDaJ risk3 which the Society faces and the stqjs to k$3en th¢ rijks under rew]2r review. Any of CaD be dealt with withiu the INVESTMENT POWERS Thest Ire govern by the C(LlIutiti whith perniit moti1# not requir1 for immedith purp¥)ses to be invested in such inveslments the pInty TnL%tees xe fiL PESERVES POLICY Funds raid for wifi¢proj¢cts areR¢$tri(dF0DIY av•ilabl¢fora4ye¢ifiedu9¢. A]1 othtt Fundg re Unre5trÉcted Th¢ Trustees have 05tablislLed the levol of resttvts (th* iy those fur¥J5 th&t art frttly aviijablel that the charity ought to have. Reservts are needed to brid8e the fiJndtD8 8y b&weuL 8trtndÈn8on produrtions and cvcnt5 Twciving r¢4owtts through admission cthwge5 and grants that providc fundin& Reserv are s0 held to cover w)$3ible all¢r8&)cy r¢pors the8tr¢ orvj othu ¢xpmdityK. TRUSTEES. RESPONSIBILITJES IN THE PREPABATION OF FINANCIAL STATEMENTS Th¢ Trustr¢s arc r¢spMsibl¢ for prepariDg thc Ttuts. Report aThd thc finaThcial state4ncnts ' accordattte with appliubl¢ lawaThl Unitr4J A¢cimmttslad1th (Unituj KiDS(kL Generally A¢¢eptcd A¢covntiDg Prxtice). Pw3
lfield Barn Theatre Society CIO REPORT OF THE TRUSTEES Forthe year ended 30April 2026 ajarity taw r>4uir¢sthcTrustees to rnfinancial statemrnts fore4ch fillanei81 yearwhich g2ve aty¢ and fair view of the state of affairs of the ch8rity at thc year end and of its incoming TesouT¢es and rcsources eXpded during that year. ID weFWiDg th08e fiDati&l the Tzusteu are Ttquind ISltable accowi0gjIeltS st alY thc4D COWiSteJJdy' oiK%cr¥¢ tho metlh)&8 40d pYtn¢iples in the appli¢able Chariti&8 SORP: stat¢ aryit¢abl¢ 4ccountiD8 Jtaodard$ and 5tatrments of rth)tnmeDdcd prndr(t httve been followed wbjeclto Y4¢Part disclo and ¢xpJaincd in the fiThwia] sthtcrnents: ond prepar¢ the fujancial 3tst¢mth)rs on thegoing concaTJ b1$ unlcs8 itjs ill8PPTopri&tctopresum¢ that the charity wi]1 contin ÈD bin$. Th¢ Trustr¢s tre resFowble for k¢epiDg proper which dis¢tose with rewngbl¢ accuracy at any time th¢ fiTWlci pjsition of the rknarity and enable SUre that the fmthci $tatem¢nis ¢omply with the (Jwitic5 A(a 2011. the Charity IA¢¢ounts and RetM)rtsl R¢gu]ations 2008 and thc provisions of th¢ charity'$ con5tituuon. Th¢y ere alao Tel$1b1¢ for saftguardin8 the ossets of th¢ charity Jd fot tsking teuothk • for the prtvthtion aTrl de10Th of fraud QDd oth Irrcgularitia. Approved by the TnIst¢0ts S Bloom Honorary Secretary
INDEPENDE EXAMINER'S REPORT TO THE TRUSTEES OF THE IFIELD BARN THEATRE SOCIETY CIO fortheyear eDJtd 30 Ar1 2026 wlJKh4te£• r0jt1 pages 6trJ 12. 4U]tEllKttsvf tho ChaTts Ad20II I'th¢2011 A1. I report Wlfe¥cLofuryrAarnwtsan0f thErlwtiyts 145ofthe2011 Actand 145{5Xb)of1kn 2011 Atl does COTMTall the that•Tr orlthcrmiunts Ik L¥J ¢otsd D8 tets)rdswur DOtkW et10f the ¢tr•nty AS tyAtiOti IX) of 01] Act th¢ vKwwhth w rA• Sfjrt ofln irwjtFd¢thl STRUDWtCL FCK LfhA prtu¢d AceouDtaDt Thc ID¥tttllt¢ ofcknartettd Flldnd WA 17 The Drive Epsom KT19 OAR P8ge 5
lfield Barn Theatre Society CIO UNAUDITED STATEMENT OF FINANCIAL A1VrrIEs For the year ended 30 April 2026 fund8 2026 2025 INCOMING RESOURCES Voluntary irtcome Membership fe¢5 tneoming r¢30UTce8 from Charitable A¢tivitie8 Production 480 3266 2,781 3.746 1781 4.183 3.474 26J75 26J75 23.436 Adivities for tIn8 fiLn(Ls Bar opernlions L¢ttin8s and other Gre¢n Room surplus 17210 17210 14.545 5.939 3.015 5.939 3.015 3.440 3.398 Investment income 756 756 1,142 Total incoming r¢sourtt8 480 59.342 59,822 53.618 RESOURCES EXPENDED Costs of 8en¢ratin8 fill Bar operations Charitsble actiwties 7281 7,281 52,086 59,367 7.015 51.258 1.447 48.348 Total resources eApend 1.447 55.629 58273 Nwf INCOMING RESOURCES FOR THE (967) 3.713 455 (4.655) RECONCILIATION OF Totsl fimds brought fornytrd Totsl fullds ¢arTied forward 8,561 l(Kl.596 109.157 I l3,812 io 7,594 102,018 I09.6l2 109.157 The not&8 on pages 10 to 12 for part of the ¥L¥)Utts. Pa8e 6
lfield Barn Theatre Society CIO UNAUDITED BALANCE SHE As at 30 April 2026 Notrs 2026 2025 FIXED ASSETS Tangible fjx>l ass&s 59337 63,667 1,489 5.852 1.449 6.881 40.192 Cash dE bank deposits 44,969 52.310 48.522 CREDITORS- Amounts falliD8 thie within one year 12.035) 50275 {3,032) 45,490 NET ASSETS 109.612 109,157 FUNDS OF THE CHAItirY.. RestriLtrI fjjnds io 7J94 8,561 100,596 io E02.018 109,612 109,157 App bytheT and sI¢d on their behatf by". P Stewart Honorary Tre&sur J Robins Chair The notes on pa8es 10 to 12 forni pfirt of thue ¥o)unts Pa8e 7
Ifield Barn Theatre Society CIO ACCOUNTING POLICIES For the year ended 30 April 2026 Th¢ financial stAtrrncnts have been in xcordaTKe wÉth the charity's COllStiDJtiOtL the altIeS Act 2011, FRS 102'1be Financial Reportin8 Stzndard appiithle in the UK and R¢public of treland ' and the Charities SORP"Ac¢ountin8 and Reporting by Charrties.. StAtctDent ofRw)mended Pradice appIlble to eharities prepgring their aCco)ts in t&cordHnce with the Financtal Rwtiti8 Standwd 4ylicabk in theUK and Republic of Irelsnd (FRS 102)" (¢fft¢ts"Ye l January 2019). Th¢ ChArity ¢onstiith & public benefft entity 88 d¢fineAJ by FRS 102. GOING CONCERN At the time of approvit)8 the fla1 stat¢ment& the tntstees have a yeaTrable expeKi8tion that the ¢lwity h8$ adequate r¢sourc¢s to continue in orthtionat existence for the foTests&ble fvture. Thus. the tru5tecs continue to adcyt the going concwn b&8is of aeeounting rn w¢parin8 thB fimrt¢ial meuts. COMtNG RESOURCES Inwm¢ is rognISed in the PCTiod in whith th¢ charity is erttitloj to ceIpt and the amount cgn be measured with reasonable certainty. Income is deferred only when the ¢harity has to Ojlfil conditions before beeomin8 ¢ntit]¢d to it OT where the dts[r hLs specified that the income 15 ty be ¢xperthJ in & fiJDJre pui(Ml. Grant& donations, legacies and bank int¢rest are accounted for on the basis of motiies rec¢ivabl¢ during the year. Inwme receivable for particular r&stric4ed is included in inconllD8 wurtts of rtstrict&J fvnd5. Donated &ssets ond service5 are in¢luded the value to the clwity wh¢tt this cn be quanti6¢d. Grants 8ttd donations are a¢¢ountrd for when paid over. orwhen awartsl. RESOURCES E>TrENDED AND BASIS OF ALUXAfIoN OF COSTS Resources expended are included in the stotem¢ of fittaAcial &tivÉties rm an nJalS b&8is inclusiv¢ of val whi¢h 0t be revered. Expenditure 1$ ronISed once there 1$ a l¢g¥i OT constnjctive obligation to trarL8fer econorni¢ beoefit to i third party. it is probabl¢ that a transferof ttonomic b¢fits will be re4wirbJ in stttlem¢nl ond the amountof the oblitiOn be reliably. Charttable o¢tiviii¢s in¢lud¢expenditure&wciateA with s¢aging prodwtions thdindudeboththedit¢0lts and support coX% relating to thes¢ a1VItie& Governaltce costs are those Lwts 8ssociatgJwiththe 8overnanceofth¢charity and its s5ets and aTeprimarily &S80¢18t¢d with meettn8 constitutiortal and Statutory requtments. STATUS The Original Society wnsti¢ut¢d under a TnL%t De&4 datgl 31 July 1969 as an Unincorporatcd Association. On 10 June 221 the Society conv¢rt&l to a Charithle Incor[rth Or8anisation (CIO). d)arity Number 1194760. All of the assds aod fuD&s of th¢ lfidd Barn TheatsE Swiety were tra[ to the new entity ot) 28 June 2021. FIXED ASSETS ANDDEPRECIATION Fixed assets are recorded La%t or, in wes whe¥c fixed &8sets beth thnttted to the charity. at valuation at the time of acquisition. PR8e 8
lfield Barn Theatre Society CIO ACCOUNTING POLICIES For the year ended 30 April 2026 Depreciation is ¢aiculated to write off the cost of an asx less its estimthl residual valuA over the useful economic ]ife of that oss¢t as follows: Leasehold propcrty.. bctwcen IIPA and 25% p.& on a Stiht. line basis. Furn1th¢. fLxtres and equ]rAn1.. l(Ph pA re4Ju¢ing Wance b¥i$. Th¢ gain or loss arising on the disFwI of an asxt is dthennined the diff¢r¢nce betwea) the sale PToc¢¢ds and the ca1¥ value of th¢ asset and is rttwised in the staternt of finaticÈal &thit]es. FUNDS AcCOUNG Funds held by the thtirity are.. UnstriCt¢d8era1d1- these tre fund5 that caD boused in ae¢x)Tkn WLth the tharitsble objects the discretion of th¢ Tn&e¢s. Designated builthngfvnd - this building fund set up to cover th¢ cost of the firture Tenov8tion and maintenance of th¢ leasehold premises includmg emtrg¢ncy rtpair5 to the theatre. Restrictedfvmts - restricted fijttds repr¢sents funds whose ust w&s S1j by th¢ donor, less nOUnts expended for those purposes. CURRENT ASSETS Amounts owing ty the So¢i¢ty At the y¢v4nd are Sho deiknr& less 0vision for kniounts that may prove uncollectable. Cosh and bank deposits IlUde ID hand 8nd $lb)rt.t¢nn deposits held with CAF Bknk. Stock is velued at the loThrr of wst and DetrlSle val. LEABILITLES Liabilities @Te recorded in the finan¢Éal when the Truste¢s have m¢ a eornmilm¢n¢ to acqutre goods and servic&* Ét is probabl¢ that SetInent wiu b¢ requirtil and the amount of obligation can E¢ measured reliably. TAXATION The tharity is register&1 with the Charity Commission and therefore is not liable for in¢ome t&x or orporation t&x on InM¢ deriv from Èts charitsble activities. as it falls withi'n the various exemptions availabl¢ to giStered ¢h8rities. Th¢ d)8rity only finan¢i418ss¢ts and liabilitt.es of i kÉtrJ that 4lfy as basi¢ financial instruments. Basic financial instruments are itiitially rwised at trans0 vaEue and subwuently measur¢d at th¢tr 5ettlemuLt value. Page 9
Ifield Barn Theatre Society cio NOTES TO THE FINANCIAL STATEMENTS For the year ended 30 April 2026 VOLUNTARY INCOME 2026 2024 Grants 2.000 300 Donadons Unresrricte&. Grdnts Donadons 3,266 1083 Totsl Grants and DonadoDS 3.746 4.183 INVEsfMENT INCOME Z026 2025 Unresrrlrted. lJ)terest recelvable 756 1.142 COSTS OF CHARITABLE ACTIVITIES 2026 2025 Productlon costs 8366 43,720 6.418 Support costs (note 4) 44,840 5Z.086 51,258 SUPPORT Cosi 2026 2025 Premisesand Insurance 31,668 31.685 Utilities 7,938 9,086 Office servtce5 and supplies Other supportcosts 2.948 2.531 1.166 1,538 43.720 44.840 P88¢ 10
Ifield Barn Theatre Society CIO NOTES TO THE FINANCIAL STATEMENTS For the year ended 30 April 2026 AFF cosrs Thesocietyrelies upon the coDtribution ofa nun)berof voluntsersandthe Trusteesprovlde theirservices free of tharge. FIXED ASSFrs Furnibjre, flxwres and equipment leasehold property Totsl Costat l May 2025 AddiuoN8 45.420 35,729 899 81.149 899 Disp¢)sals Costat30 Aprll 2026 (180) 36.448 [180) Bl,B68 45,420 Depredadon at l May 2025 Charged tnyear DIsp05315 At 30 April 2026 9.715 7,767 280 (124) 10.5Z3 17.48Z 2,293 5.173 {124) 22.531 12,008 Net Book Value At 30 April 2026 33.412 25.925 59.337 At 30 Aprtl 2025 35.705 27,962 63.667 DEBTORS 2026 2025 Otherdebtors 5.852 6.881 CREDITO[- amounts falllngduewkthln oneyear 2026 2025 Trade credjtors L785 1,92S Accrued charges 250 1.107 2,035 3.032
Ifield Barn Theatre Society CIO NOTES TO THE FINANCIAL STATEMENTS For the year ended 30 April 2026 MOVEMEKTS IN FUNDS Resrritted Funds Desiwt£d n(L Generat fund¥ Total Atl May 2025 8561 9.942 300 90,654 59.042 109.157 Incon)InB resources Outgoing resources At30 AprS12026 S922 (1.447) 7,594 (2291) 7,951 (55.629) 94.067 [59,367) 109.612 10. ANALYSIS OF NFrASSs BrnEN FUNDS Restrirted Unrestrtcted funds funds Total Tangible fixed assets Netojrrent assets 7.138 52,199 59,337 50,275 456 49.819 7.594 102.018 109.612 PaBe 12