Fairfiold Conwnunity Trust (Registered charty, number 1194736) Report and financial statements for the year ended 31 Juty 2025 Page Contsnts 2 - 3 Trustees. annual report 4 - 5 IrKJependent examinerfs report 6 Receipts and payments accourrt 7 Statement of assets arKJ liabiltties 8 Notes to the accounts
Fairfield Community Tnt (Registered charity, number 1194736) Report and financlal statements for the year •nded 31 July 2025 Full name: Fairfield Communty Trust Registsrnd charity number. 1194736 PrincÉpal address: Fairfield Community Hall, Kipling Crent. Fairfield. SG5 4GY. Trustees (at 31 July 2025): Tracey Riley Grant Bellingham Ashley Woollard Michelle Davidson George Pary Rebecca Hannon Independent examiner: Matthew Westlake ACKIA. CGMA, 2 Juniper Mead, Stotfold, SG5 4RU. Govemanc• and management: The charty is operat&1 under the rules of its CIO Foundation dated 8 June 2021. Aims and objectives: The objects of the CIO are to establish and run a village hall and to promote for the benefrt of the inhabFtants of the Parish of Fairfield Bedfordshire {"area of benef) without distinction of sex. sexual orientation. age, disabilty, nalionalty. race or political. religious or other opinions the provision of facilities for recreation or other leisure kn'me occupation of individuals who have need of such facilities by reason of their youth. age, infimty or disablement, financial hardship or social and economic circumstanees or for tha public at large in the interests of social vrfaffare arKI with tho object of improving the conditions of lrfe of the said inhabitants. Summary of the main activities undertaken for the publi¢ benefiL. The trustees have continued to operate a busy and successful communty hall offering a wide range of clubs, classes. activitw and events for public benefft, as VRII as making the hall available for hire by the public for parties and lebrats"ons. Hall usage has increased over the year. which has been supported through the recruitment of two additional staff to assist in running the venue.
Fairfield Community Trust (Registered charrty, number 1194738) Report and financial statements for the year ended 31 July 2025 The community hall has also benefittj from the support of a number of volunteers who assist with maintenance, opening and closing the hall for hirers. and running non-profft communty-focused classes and activrties. This valuable support has helped to maximisa the availabilty of the hall seven day8 a week. During tPE financial year. the trustees have improved the (xfé facility (in partnership with Letchworth Cricket Club) to provKle an addiiional meeb'ng Spa foi the communty. The trustees have increased café staffing levels to offer longer opening hours, opening seven days a week, induding evenings, in summer. The café is becoming a popular community venue. with a growing number of regular users. The trustees have taken a number steps within the financial year to improve the charty's governan, systems and pro(E&ses as follows: By changing the accounling system to Quid(Books to improve financial controls and reporting. By strengthening the recording of approvals for major financial and non- financial commitments. By implementing an annual budgeting prOs. coupled with the implementats'on of a regular 'budget vs. actual, review prosS. By implementing a pre-paid card system for expendrtures, to improve spending control and reduce the use of pety cash for purchases. By implementing a doud-based. secure, document slorage environment to improve securty, availabilty. and aCsS controls for documents. and also to enable continuity of operations in the event of major incident (e.g. a fire). By outsourcing payroll to support the larger workforce. There has been a high tumover of trustees during the financial year, resufting in fNe of the six trustees in post on 31 July 2025 having been recrurted within the year. The new trustees are grateful to their predecessors for their serrfice to the community, and look fonvard to conts'nuing to support the local communty wrth a vibrant and busy communty hall. The trustses have retained the minimum reserves budget level of £35,OIK). This is to provide contingency for major unexpected repairs, and to provide fvnds for a minimum of three months of staff salaries. Ve closed the year with a cash balance (surplus) of £42,952.54. Signed on behalf of the charitys trustees: Signed Date 29 May 2026 Tracey Ri ey. Tnjslee and Chair
Fairfield Community Trust (Registered charity, number 1194736) Report and financlal statements for the year ended 31 Juty 2025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent 0MIn0¢S report on the accounts S•ction A Irxknp•nd•rrt Examin•f• R•wt 31 W202S Clwtty no , 1194n6 1w¥12 ftr* 31h)7r202& 2011 rts kr). ler seL%m 145 rflhe 2011 Ad ry exwrin•ih)n. I $00kn 145tSMbl A th•Ad 29 W2026 qu•llffeth(•) 4Y body (If any): SG54RU
Fairfield Community Trust (Registered charity. number 1194736) Report and financlal statements for th• year ended 31 July 2025 S•¢tlon 8 rftr+• •xan¥w 10 mattors olts)nwn {seo CC32, Gh• hw• Iwl•fd•t•l¥ of •xamlnv Io dl•do••. )wlk) 31 W 2024X ts TA41 a rxoJo4 &> sot up IER Octob•f 2018
Fairfleld Communlty Trust (Registered charty. number 1194736) Report and financial ststemonts for the year ended 31 Juty 2025 Faiffièld CoffirninutyTriist ReKistered Charity No. 1194736 In¢ome and Expenditure For the Year Ended 3tstJul¥ 2015 24 Regular hire OccasEonal hire Payments in athiance Oonalions and 8rnnts Sundry irtcome Oeposits held Bank interest Cafe sales Communlty events 50.451.41 8.576.85 56.280.81 8.872.75 240. so. 1501 7&1XI 55. 240.O) I.(¥) 115.17 84.573AO 3.390.09 INCOME 147375.15 6598.73 nditu Wages. Nl and pensions Piole55ignal fees Electricity Gas Waterand sewage Renewa15 Repairs Insurance rr cost5 Telephone and internet Community events Consumables Printin& ststionery and postaRe JanitorEal and Cleaning cences and pennits Refreshments Bank charges Donations Sundr¥ exDEnditure Cost of sales 70.582.48 5.769.50 6.201.70 7.602.22 2.416.45 3.573.02 6.772.58 L081.60 L6S8.01 849.63 35,199.94 35.00 1,899.IXI 5,573.24 1.164.fy) 10.382.27 19,351.75 1.340.41 4.187.22 747.75 4A24.30 792.65 781.89 1.742.76 688.52 190.02 77.76 LiOi.09 .32 6,838.23 909.93 667.62 L360.4S 14 ¢Jr¢ 27.358.79 118.75 TOT PENO I4469.60 88h97.23 TAL INC SS EXPE 2,405.55 21,798.50
Faiffield Community Trust (Registered charity, number 1194736) Report and financial statements for the year ended 31 Juty 2025 lairfteld CoMmtyTnt Registered (rIty Plo. 1194736 B•lance Sheet For the Year Ended 31st Juty 2025 202 24 Bank Accovnt- Current Account Bank Account- PayPal Bank Accovnt. Sumup Bank Account- EqLFals Money 6ank Account. Zettle Cash in hand- Comm Hall Petty Cash Cash in hand- Cafe Petty Cash Cash in hand- Café Till Float 16.842.65 275.36 40.194.27 304.10 23.893.43 1,315.19 312.93 39.03 123.95 Iso.(b) 48.62 OTAL 42.952.54 410546.99 t5tw¥es Contribution to reservesl (drawn from reserves) Balance of resetves brought forward 1405.55 tI0.546.99 . 22.798.$0 63.345.49 TAL RESERVE F 42.952.54 40.546.99 These financial statements are accepted ijn behalf of the tharity by." Signed Tracey Riley. Trustee and Chair Dats 29 May 2026 Signed George Pary. Trustee and Treasurer Date 29 May 2026
Fairfield Communty Trust (Registered tharty, number 1194736) Report and financial statements for the year ended 31 July 2025 Notes to the accounts for the year ended 31 July 2025 1. Dobtors Amounts owed to the charity, bui not r1Ved in the accounting period. Unpaid invoices issued to hirers.. £3.701.48 2. Creditors Amounts ¢)wed by the charity, but not paid during the accounting period. Unpaid invoices received from suppliers". £1,358.35 3. Trustees. remuneration: Trustees received no expenses, remuneration or beneffts in this period.