Fairfiold Conwnunity Trust
(Registered charty, number 1194736)
Report and financial statements
for the year ended 31 Juty 2025
Page Contsnts
2 - 3 Trustees. annual report
4 - 5 IrKJependent examinerfs report
6 Receipts and payments accourrt
7 Statement of assets arKJ liabiltties
8 Notes to the accounts

Fairfield Community Tn￿t
(Registered charity, number 1194736)
Report and financlal statements
for the year •nded 31 July 2025
Full name:
Fairfield Communty Trust
Registsrnd charity number.
1194736
PrincÉpal address:
Fairfield Community Hall, Kipling Cre￿nt. Fairfield. SG5 4GY.
Trustees (at 31 July 2025):
Tracey Riley
Grant Bellingham
Ashley Woollard
Michelle Davidson
George Pary
Rebecca Hannon
Independent examiner:
Matthew Westlake ACKIA. CGMA, 2 Juniper Mead, Stotfold, SG5 4RU.
Govemanc• and management:
The charty is operat&1 under the rules of its CIO Foundation dated 8 June 2021.
Aims and objectives:
The objects of the CIO are to establish and run a village hall and to promote for the
benefrt of the inhabFtants of the Parish of Fairfield Bedfordshire {"area of benef￿)
without distinction of sex. sexual orientation. age, disabilty, nalionalty. race or
political. religious or other opinions the provision of facilities for recreation or other
leisure kn'me occupation of individuals who have need of such facilities by reason of
their youth. age, infimty or disablement, financial hardship or social and economic
circumstanees or for tha public at large in the interests of social vrfaffare arKI with tho
object of improving the conditions of lrfe of the said inhabitants.
Summary of the main activities undertaken for the publi¢ benefiL.
The trustees have continued to operate a busy and successful communty hall
offering a wide range of clubs, classes. activitw and events for public benefft, as
VRII as making the hall available for hire by the public for parties and ￿lebrats"ons.
Hall usage has increased over the year. which has been supported through the
recruitment of two additional staff to assist in running the venue.

Fairfield Community Trust
(Registered charrty, number 1194738)
Report and financial statements
for the year ended 31 July 2025
The community hall has also benefitt￿j from the support of a number of volunteers
who assist with maintenance, opening and closing the hall for hirers. and running
non-profft communty-focused classes and activrties. This valuable support has
helped to maximisa the availabilty of the hall seven day8 a week.
During tPE financial year. the trustees have improved the (xfé facility (in partnership
with Letchworth Cricket Club) to provKle an addiiional meeb'ng Spa￿ foi the
communty. The trustees have increased café staffing levels to offer longer opening
hours, opening seven days a week, induding evenings, in summer. The café is
becoming a popular community venue. with a growing number of regular users.
The trustees have taken a number steps within the financial year to improve the
charty's governan￿, systems and pro(E&ses as follows:
By changing the accounling system to Quid(Books to improve financial
controls and reporting.
By strengthening the recording of approvals for major financial and non-
financial commitments.
By implementing an annual budgeting prO￿s. coupled with the
implementats'on of a regular 'budget vs. actual, review pro￿sS.
By implementing a pre-paid card system for expendrtures, to improve
spending control and reduce the use of pety cash for purchases.
By implementing a doud-based. secure, document slorage environment to
improve securty, availabilty. and aC￿sS controls for documents. and also to
enable continuity of operations in the event of major incident (e.g. a fire).
By outsourcing payroll to support the larger workforce.
There has been a high tumover of trustees during the financial year, resufting in fNe
of the six trustees in post on 31 July 2025 having been recrurted within the year. The
new trustees are grateful to their predecessors for their serrfice to the community,
and look fonvard to conts'nuing to support the local communty wrth a vibrant and
busy communty hall.
The trustses have retained the minimum reserves budget level of £35,OIK). This is to
provide contingency for major unexpected repairs, and to provide fvnds for a
minimum of three months of staff salaries. V￿e closed the year with a cash balance
(surplus) of £42,952.54.
Signed on behalf of the charitys trustees:
Signed
Date 29 May 2026
Tracey Ri
ey. Tnjslee and Chair

Fairfield Community Trust
(Registered charity, number 1194736)
Report and financlal statements
for the year ended 31 Juty 2025
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent 0￿MIn0¢S
report on the accounts
S•ction A
Irxknp•nd•rrt Examin•f• R•wt
31 W202S
Clwtty no , 1194n6
1w¥12
ftr* 31h)7r202&
2011 rts kr).
ler seL%m 145 rflhe 2011 Ad ry exwrin•ih)n. I
$00kn 145tSMbl A
th•Ad
29 W2026
qu•llffeth(•) 4Y body
(If any):
SG54RU

Fairfield Community Trust
(Registered charity. number 1194736)
Report and financlal statements
for th• year ended 31 July 2025
S•¢tlon 8
rftr+• •xan¥w 10 mattors olts)nwn {seo CC32,
Gh• hw• Iwl•fd•t•l¥ of
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IER
Octob•f 2018

Fairfleld Communlty Trust
(Registered charty. number 1194736)
Report and financial ststemonts
for the year ended 31 Juty 2025
Faiffièld CoffirninutyTriist
ReKistered Charity No. 1194736
In¢ome and Expenditure
For the Year Ended 3tstJul¥ 2015
24
Regular hire
OccasEonal hire
Payments in athiance
Oonalions and 8rnnts
Sundry irtcome
Oeposits held
Bank interest
Cafe sales
Communlty events
50.451.41
8.576.85
56.280.81
8.872.75
240.
so.
1501
7&1XI
55.
240.O)
I￿.(¥)
115.17
84.573AO
3.390.09
INCOME
147375.15
65￿98.73
nditu
Wages. Nl and pensions
Piole55ignal fees
Electricity
Gas
Waterand sewage
Renewa15
Repairs
Insurance
rr cost5
Telephone and internet
Community events
Consumables
Printin& ststionery and postaRe
JanitorEal and Cleaning
cences and pennits
Refreshments
Bank charges
Donations
Sundr¥ exDEnditure
Cost of sales
70.582.48
5.769.50
6.201.70
7.602.22
2.416.45
3.573.02
6.772.58
L081.60
L6S8.01
849.63
35,199.94
35.00
1,899.IXI
5,573.24
1.164.fy)
10.382.27
19,351.75
1.340.41
4.187.22
747.75
4A24.30
792.65
781.89
1.742.76
688.52
190.02
77.76
LiOi.09
.32
6,838.23
909.93
667.62
L360.4S
14 ¢Jr¢
27.358.79
118.75
TOT
PENO
I44￿69.60
88h97.23
TAL INC
SS EXPE
2,405.55
21,798.50

Faiffield Community Trust
(Registered charity, number 1194736)
Report and financial statements
for the year ended 31 Juty 2025
lairfteld CoMm￿￿tyTn￿t
Registered (￿rIty Plo. 1194736
B•lance Sheet
For the Year Ended 31st Juty 2025
202
24
Bank Accovnt- Current Account
Bank Account- PayPal
Bank Accovnt. Sumup
Bank Account- EqLFals Money
6ank Account. Zettle
Cash in hand- Comm Hall Petty Cash
Cash in hand- Cafe Petty Cash
Cash in hand- Café Till Float
16.842.65
275.36
40.194.27
304.10
23.893.43
1,315.19
312.93
39.03
123.95
Iso.(b)
48.62
OTAL
42.952.54
410546.99
t5tw¥es
Contribution to reservesl (drawn from reserves)
Balance of resetves brought forward
1405.55
tI0.546.99
. 22.798.$0
63.345.49
TAL RESERVE F
42.952.54
40.546.99
These financial statements are accepted ijn behalf of the tharity by."
Signed
Tracey Riley. Trustee and Chair
Dats 29 May 2026
Signed
George Pary. Trustee and Treasurer
Date 29 May 2026

Fairfield Communty Trust
(Registered tharty, number 1194736)
Report and financial statements
for the year ended 31 July 2025
Notes to the accounts
for the year ended 31 July 2025
1. Dobtors
Amounts owed to the charity, bui not r￿1Ved in the accounting period.
Unpaid invoices issued to hirers..
£3.701.48
2. Creditors
Amounts ¢)wed by the charity, but not paid during the accounting period.
Unpaid invoices received from suppliers".
£1,358.35
3. Trustees. remuneration:
Trustees received no expenses, remuneration or beneffts in this period.