2023-05-31-accounts - Exvac

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Trustees’ Annual Report for the period

From 01/06/2022 Period start date To 01/06/2023 Period end date

Charity name: EXVAC

Charity registration number: 1194686

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	EXVAC is a Charitable Incorporated Organisation (CIO), charity number 1194686. The main purpose of the CIO is the relief of children from the Oxford area who are in necessitous circumstances; in particular, though not exclusively, the charity provides free holidays for deprived children from the Oxford area. The children are recommended by social services and/or other qualified organisations, and the children the charity aids should be either a) in real need due to a stressful home situation or b) in families so financially deprived that the children would not otherwise get a holiday.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	This charity is not yet operational due to unexpected delays in setting up the bank account and fnalising the constitution; as such, no activities, projects or services will be identifed in the accounts as none have yet taken place. We are currently in a transitional period between an old entity and EXVAC (the CIO), so our activities have been carried out under this old entity, the Exeter College Vacation Project, whilst we complete the transition to a CIO.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public beneft.

Commission on public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We are currently in a transitional period between an old entity and EXVAC (the CIO), so our activities have been carried out under this old entity, the Exeter College Vacation Project, whilst we complete the transition to a CIO. The main achievements of the charity carried out under the old entity is the running of two residential trips in April, giving over 30 kids from difcult homelives the opportunity to have fun, make friends and relax away from their domestic situations.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	N/A


Performance of fundraising activities against objectives set	Para 1.41	N/A
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Due to further delays in setting up the bank account and fnalising the constitution, ExVac has not been fnancially operational this year save initial banking fees and refunds, leaving us at the end of the 2022 -2023 period with total assets of £0 and a net income of £0.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	No reserves are held as this charity’s bank account is not currently operational during our transitionperiod
Amount of reserves held	Para 1.22	£0
Reasons for holding zero reserves	Para 1.22	This CIO is not current operational; thuswehavezeroreservesheld.
Details of fund materially in deficit	Para 1.24	£0
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

N/A The charity’s principal sources of funds (including Para 1.47 any fundraising) N/A Investment policy and objectives including any Para 1.46 social investment policy adopted N/A A description of the principal Para 1.46 risks facing the charity N/A Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Foundation Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed for a term of three years by a resolution passed at the AGM of the members of the CIO. Exeter College (the nominating body) may appoint one charity trustee.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/A
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charityname	EXVAC
Other name the charity uses
Registered charitynumber	1194686
Charity’s principal address	Exeter College, Turl Street, Oxford, OX1 3DP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Henriette Elizabeth Topel		29thNov 2021-present
Rev Andrew Michael Augustine Allen		29thNov 2021-present
Tabitha Thornton- Swan		29thNov 2021-present
Phoebe Kate Anderson		20thNov 2021-present
Phoebe Ellaby Mumby	Deputy	15thJune 2022- present
Carla Zoe Handford	Chair	15thJune 2022- present
James Alexander Green	Secretary	11thJune 2023-present

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Phoebe Ellaby Mumby Full name(s) Carla Zoe Handford Position (eg Secretary, Chair Deputy Chair, etc) Date 24/03/2024

Charity Name EXVAC

No (if any) 1194686

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 01/06/2022 31/05/2023

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
BankingComplaint Compensation	30	-	-	30	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	30	-	-	30	-

A2 Asset and investment sales, (see table).
None	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

BankingFees	30	-	-	30	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	30	-	-	30	-

A4 Asset and investment purchases, (see table)
None	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
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Section B Statement of assets and liabilities at the end of the period

Categories

B1 Cash funds

1 Details *Total cash funds* (agree balances with receipts and payments account(s)) None	Unrestricted funds to nearest £ - - - - OK	24/03/2024 Restricted funds Endowment funds to nearest £ to nearest £ - - - - - - - - OK OK	Endowment funds to nearest £
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CCXX R1 accounts (SS)

Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use	Details None None Details Details None Details None Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name James Green	Endowment funds to nearest £
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			Current value (optional)
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			Current value (optional)
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			When due (optional)





			Date of approval
		James Green	24/03/2024

CCXX R2 accounts (SS)

24/03/2024