## **Trustees’ Annual Report for the period**
## **From 01/06/2022 Period start date To 01/06/2023 Period end date**
## **Charity name: EXVAC**
## **Charity registration number: 1194686**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|EXVAC is a Charitable Incorporated
Organisation (CIO), charity number
1194686. The main purpose of the CIO
is the relief of children from the Oxford
area who are in necessitous
circumstances; in particular, though not
exclusively, the charity provides free
holidays for deprived children from the
Oxford area. The children are
recommended by social services and/or
other qualified organisations, and the
children the charity aids should be
either a) in real need due to a stressful
home situation or b) in families so
financially deprived that the children
would not otherwise get a holiday.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|This charity is not yet operational
due to unexpected delays in
setting up the bank account and
fnalising the constitution; as such,
no activities, projects or services
will be identifed in the accounts as
none have yet taken place.
We are currently in a transitional
period between an old entity and
EXVAC (the CIO), so our activities
have been carried out under this
old entity, the Exeter College
Vacation Project, whilst we
complete the transition to a CIO.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity|Para 1.18|The trustees have had regard to
the guidance issued by the Charity
Commission on public beneft.|
Commission on public benefit
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We are currently in a transitional
period between an old entity and
EXVAC (the CIO), so our activities
have been carried out under this
old entity, the Exeter College
Vacation Project, whilst we
complete the transition to a CIO.
The main achievements of the
charity carried out under the old
entity is the running of two
residential trips in April, giving
over 30 kids from difcult
homelives the opportunity to have
fun, make friends and relax away
from their domestic situations.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
N/A|
|---|---|---|
||||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|N/A|
|Investment performance
against objectives|Para 1.41|N/A|
|Other||N/A|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Due to further delays in setting up
the bank account and fnalising the
constitution, ExVac has not been
fnancially operational this year
save initial banking fees and
refunds, leaving us at the end of
the 2022 -2023 period with total
assets of £0 and a net income of
£0.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No reserves are held as this
charity’s bank account is not
currently operational during our
transitionperiod|
|Amount of reserves held|Para 1.22|£0|
|Reasons for holding zero
reserves|Para 1.22|This CIO is not current operational;
thuswehavezeroreservesheld.|
|Details of fund materially in
deficit|Para 1.24|£0|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## **Additional information (optional)** You may choose to include further statements where relevant about:
N/A The charity’s principal sources of funds (including Para 1.47 any fundraising) N/A Investment policy and objectives including any Para 1.46 social investment policy adopted N/A A description of the principal Para 1.46 risks facing the charity N/A Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Foundation Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed for a term of three
years by a resolution passed at the AGM of
the members of the CIO. Exeter College
(the nominating body) may appoint one
charity trustee.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
N/A|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|N/A|
|Relationship with any
related parties|Para 1.51|N/A|
|Other||N/A|
## **Reference and Administrative details**
|Charityname|EXVAC|
|---|---|
|Other name the charity uses||
|Registered charitynumber|1194686|
|Charity’s principal address|Exeter College, Turl Street, Oxford, OX1 3DP|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Henriette
Elizabeth Topel||29thNov 2021-present||
||Rev Andrew
Michael
Augustine Allen||29thNov 2021-present||
||Tabitha Thornton-
Swan||29thNov 2021-present||
||Phoebe Kate
Anderson||20thNov 2021-present||
||Phoebe Ellaby
Mumby|Deputy|15thJune 2022-
present||
||Carla Zoe
Handford|Chair|15thJune 2022-
present||
||James Alexander
Green|Secretary|11thJune 2023-present||
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– Corporate trustees names of the directors at the date the report was approved **Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Phoebe Ellaby Mumby **Full name(s)** Carla Zoe Handford **Position (eg Secretary,** Chair Deputy **Chair, etc) Date** 24/03/2024
**Charity Name EXVAC**
**No (if any) 1194686**
## **Receipts and payments accounts**
## **CC16a**
**For the period** Period start date Period end date **To from** 01/06/2022 31/05/2023
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|
BankingComplaint Compensation|**30**||**-**||**-**||**30**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**30**||**-**||**-**||**30**||**-**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
|
_None_|**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**-**|
|||||||||||
|
BankingFees|**30**||**-**||**-**||**30**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**30**||**-**||**-**||**30**||**-**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
|_None_|**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**-**|
|||||||||||
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
## **Section B Statement of assets and liabilities at the end of the period**
**Categories**
**B1 Cash funds**
|1
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
_None_|**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK|24/03/2024
**Restricted funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
OK
OK|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
CCXX R1 accounts (SS)
|Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
_None_
_None_
**Details**
**Details**
_None_
**Details**
_None_
Signature|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
James Green|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||James Green|24/03/2024|
|||||
CCXX R2 accounts (SS)
24/03/2024
2