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2024-12-31-accounts

Trustees’ annual report for the period

Period start date
Charityname		 Period start date
Charityname		 01 01 24 24
Fritwell Village Hall CIO

Objectives and Activities

SORP
reference
Summary of the purposes of the
charity as set out in its governing
document		 Para1.17 The provision and maintenance of a village hall
for the use of the inhabitants of the Parish of
Fritwell and its surrounding area (“the area of
benefit”) without distinction of political, religious
or other opinions, including use for meetings,
lectures and classes, and for other forms of
recreational and leisure-time occupation, with
the object of improving the conditions of life for
the said inhabitants.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular,the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19
Repairs and Maintenance of existing
Village Hall including Electrical and fire
safety inspections

Fundraising activities to pay for running
costs and repairs and build up savings
account for future maintenance

Increased fundraising activities organized
by trustees and volunteers to provide
funding for proposed new hall

Fundraising subcommittee formed; grant
options explored, contact with major
funders, application to Big Lottery made
but refused, further applications submitted.
Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission onpublic benefit		 Para1.18 The CIO has had regard to the guidance issued
by the Charity Commission on public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
Policy on grant making Para1.38 N/A

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Charity Accounts templates – Trustees’ annual report for the period

Policy on social investment including
program related investment		 Para1.38 N/A
Contribution made by volunteers Para1.38 Volunteers assist and support trustees in
organizing and managing fund raising events;
providing time and expertise when asked to do
so. Significant help with grant applications,
liaising with professional fundraisers; advice on
materials for new hall and in kind donations.
Other

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Achievements and Performance

SORP
reference
Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
beneficiaries and any wider benefits
to society as a whole.		 Para1.20
The CIO has continued to provide a meeting
place for a wide variety of groups and
individuals for a variety of purposes

With no public house in the Village the CIO
provides a valuable asset to the community.

By fundraising and other events, it promotes
social interaction, relieves loneliness and
isolation, encourages health and well-being
groups.

By providing a meeting place with outside
space, CIO encourages and promotes
community spirit and cohesion.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
Achievements against objectives set Para1.41 The objective of providing a safe, warm and fit
for purpose meeting place for recreational and
leisure activities is fully met by keeping the Hall
well maintained, in compliance with laws and
regulations for whoever wishes to use it. This is
in spite of the deteriorating condition of the
building. To do so, trustees follow the guidance
available from the Charity Commission and has
developed a variety of policies to ensure
effective and safe management of the Hall
Electrical inspections and fire safety risk
assessment carried out and remedial actions
taken,
Performance of fundraising activities
against objectives set		 Para1.41 Fundraising activities and hiring the hall have
covered the annual maintenance, insurance
and repair costs of the existing building. In spite
of rising costs they have enabled the CIO to
meet its objectives by, keeping the Hall safe,
clean, serviceable and welcoming for users. In
addition, a significant amount has been raised
and saved to towards the £600,000 needed to
provide a new hall

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Investment performance against
objectives		 Para1.41 N/A
Other

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Financial Review

SORP
reference
Review of the charity’s financial
position at the end of the period		 Para1.21 At the end of the financial year the CIO had
made an operating profit of £4431.76 and a
New Hall fund profit of £8870.20, giving an
overall profit of £13,301.96. This, combined
with previous savings and S106 money due
from a small development in the village,
means that over £100K has been raised
towards the building of a new Halll.
Statement explaining the policy for
holding reserves stating why
they are held		 Para1.22 The aims of the Reserves Policy are as follows

To provide adequate financial stability and
the means for the CIO to meet its
charitable objectives

To demonstrate that the CIO properly
manages its resources

To demonstrate the CIO’s capacity to
manage unforeseen financial difficulties

To provide accountability and give
confidence to funders, donors and
beneficiaries of the CIO

To give grant-makers an understanding of
why funding is needed to undertake a
particular project

To explain substantial unspent funds at
the end of a financial year
Amount of reserves held Para1.22 £5,000 with a maximum of £12,000. Funds
can be easily transferred from savings
accounts to meet any unforeseen costs
Reasons for holding zero reserves Para1.22 N/A
Details of fund materially in deficit Para1.24 None
Explanation of any uncertainties
about the charity continuing as a
going concern		 Para1.23 The major concern is that the existing Hall
becomes unusable through structural failures
requiring repairs which are beyond the
resources of the CIO or are not cost effective
to undertake. Thus the importance of providing
a new hall remains paramount and this will be
dependent on obtaining the funding. Should
this prove impossible all previously raised
funds will be spent on refurbishing and
modernising the existing hall

Additional information (optional)

You may choose to include further statements where relevant about:

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SORP
reference
The charity’s principal sources of
funds (including any fundraising)		 Para1.47 Hire of the Hall, fundraising events, bar takings
at events
Investment policy and objectives
including any social investment
policy adopted		 Para1.46 N/A
A description of the principal risks
facing the charity		 Para1.46
Existing Hall unusable before new hall build
is completed so objectives can’t be met

Inability to find sufficient trustees willing to
undertake the responsibilities of
management of the existing hall or the future
project

Everything involved in delivering the New
Hall project.
Other

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Structure, Governance and Management

Description of charity’s trusts: SORP
reference
Type of governing document
(trust deed, royal charter)		 Para1.25 Constitution
How is the charity constituted?
(e.g unincorporated association, CIO)		 Para1.25 CIO
Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees		 Para1.25
Initial trustees appointed for varying
lengths of terms of office

Reappointment at end of term of office for
a further term of three years

Vacancies filled by appointing a resident
who has expressed a wish to become a
trustee

Appointments to be approved by all
existing trustees

Officers elected at the AGM

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
Policies and procedures adopted for
the induction and training of trustees		 Para1.51
All governance documents are available on
the website, along with Minutes of
meetings

Verbal guidance and information given by
other trustees

Volunteers Policy reviewed annually
The charity’s organisational structure
and any wider network with which
the charity works		 Para1.51
Ten trustees of which three are officers i.e.,
Chair, Treasurer and Secretary

Regular Meetings with all trustees present
as available

Minutes kept; accounts approved

Decisions made by a majority of all
trustees

Subcommittee appointed by Trustees to
progress New Hall project with Terms of
Reference, reporting to trustees, final
decisions rest with whole Trustee body.
Relationship with any related parties Para1.51 N/A
Other

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Reference and Administrative details

Charityname Fritwell Village Hall CIO
Other name the charity uses
Registered charity number 1194546
Charity’s principal address Fewcott Road,
Fritwell,
Bicester,
Oxon
OX27 7QA

Names of the charity trustees who manage the charity

Trusteename Office (if any) Dates acted if not for
whole year		 Name of person (or
body) entitled to appoint
trustee(if any)
Cass Miller Jones Chair
Gail Barnhill Treasurer
Helen Metcalfe Secretary
Colin Smith
Glynis Lowdon
Christine Denton Bookings Secretary
Mick Stiff
James Greenlay
Ian Critchley
Vivienne Harding 2021 – Dec 2024

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Reference and Administrative details (cont)

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole
year

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Funds held as custodian trustees on behalf of others

Description of the assets held in this N/A capacity Name and objects of the charity N/A on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declara ~~tions~~

The trustee ~~s declare that they have approved the trustees’ report above.~~

Signed on behalf of the charity’s trustees

Signature(s) Helen Metcalfe

Full name(s) Helen Metcalfe

Position: Secretary

Date 4th March 2025

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Charity Accounts templates – Trustees’ annual report for the period

Summation of Accounts for Annual Return 2024

The Trustees are currently fundraising for a new village hall and so last year separated out the income and expenditure into two separate accounts, Fritwell Village Hall account and New Hall account for our convenience, accounts for each are attached. We are also running two separate bank current accounts and bank deposit accounts to make it easier to identify the two strands of the fundraising.

Below is a summary of the two profit and loss accounts added together which have been included in the Annual Return.

Income Village Hall account

New Village Hall account
Total Overall Income

Expenses
Village Hall account
Bar cost of sales
Total

New hall account expenses
Bar Cost of Sales
Total
Total Overall expenses
Overall Proft (income less expenditure)
Donatons
Village Hall

New Village Hall
Overall Donatons
Overall income less donatons
£ 26,810.09
£12,222.18
£39,032.27
£11,372.50
£11,005.83
£22,378.33
£3,315.70
£ 36.28
£3,351.98
£25,730.31
£13,301.96
£
0
£1,011.62
£1,011.62
£38,020.65

Fritwell Village Hall Registered Charity number 1194546

Reports & Accounts

31[st] December 2024

Fritwell Village Hall

Registered Charity Number 1194546

Reports & Accounts

Contents

Charity Information:

Trustees:

Mrs Cass Miller Jones – Chair Mrs Helen Metcalfe – Secretary Mrs Gail Barnhill – Treasurer Mrs Glynis Lowdon Mrs Christine Denton Mrs Vivienne Harding (Resigned Nov2024) Mr Colin Smith Ms Sarah Penkethman (Resigned Feb 2024) Mr Ian Critchley Mr Micheal Stiff Mr James Greenlay

Registered premises Fritwell Village Hall Fewcott Ropad Fritwell OX27 7QA

Registered Charity number 1194546

Fritwell Village Hall

Profit & Loss Account

Sales/Income 2024 2023
£ £
Hall Hire 5104.15 4735.48
Bar 17554.47 19532.16
Grants 0.0 1300.00
Cushion Club 321.97 384.35
Flower Show 1863.56 828.29
Sundry Donatons/Bank Interest 1795.94 1069.83
Talks 0.00 240.00
Bingo 170.0 0.00
Coronaton Event 0.00 1170.00
Total 26810.09 29260.11
Cost of Sales 11005.83 12538.70
Gross Proft 15804.26 16721.41
Administraton Expenses
Rates 48.99 45.83
Water Rates 297.84 553.80
Wif 451.45 521.40
Electricity 2500.10 2029.46
Cleaning 2949.39 2530.75
Gardening 428.00 648.00
Licences 750.06 427.00
Insurances 817.30 919.47
Repairs/Premises Expenditure 2432.97 679.57
Domain Renewal 72.00 72.00
Sundry Expenses 308.91 332.60
Deposit returns 0.0 100.0
11057.01 8859.88
Legal & Professional Fees 157.50 126.00
Capital expenditure 157.99 5000.00
Total Expenses 11372.50 13985.88
Operatng Proft 4431.76 2735.53
Proft before taxaton 4431.76 2735.53
Tax on ordinary actvites 0 0
Net Proft for fnancial year 4431.76 2735.53

Fritwell Village Hall

Balance Sheet

As at 31[st] December 2024

Assets
2024 2023
Current Assets
Stock Held 645.25 660.03
Cash 558.66 642.45
Current Account 4629.47 5413.86
Savings Account 26047.05 21715.39
Liquidity Manager 31203.68 30229.40
Cheques to be banked
Cheques to be cashed (6.00)
Total 63078.11 58661.13

Fritwell Village Hall

Notes to the accounts: For year ending 31[st] December 2024

Sales/Income:

Sundry Income & Donations

Sundry Income & Donatons
Equipment/Car Park Hire 490.00
Interest on bank account 1305.94

Expenditure:

Repairs & renewal

Repairs & renewal
Fire check,signage & extnguishers 479.50
Electrical check & repairs 1620
Charlton Installatons - Light 103.22
Replacement of small items (Ketel Lock
Etc)		 230.60

Legal & Professional fees:

Legal & Professional fees: Legal & Professional fees:
Accountant Fee 157.50
Sundry Expenses:
Incidentals
254.91
Printng
54.00
Incidentals 254.91
Printng 54.00

Fritwell Village Hall

New Hall Fund

Registered Charity number 1194546

Reports & Accounts

31[st] December 2024

Fritwell Village Hall

Registered Charity Number 1194546

Reports & Accounts

Contents

Charity Information:

Trustees:

Mrs Cass Miller Jones – Chair Mrs Helen Metcalfe – Secretary Mrs Gail Barnhill – Treasurer Mrs Glynis Lowdon Mrs Christine Denton Mrs Vivienne Harding (Resigned Nov 24) Mr Colin Smith Ms Sarah Penkethman (Resigned Feb 24) Mr Ian Critchley Mr Micheal Stiff Mr James Greelay

Registered premises Fritwell Village Hall Fewcott Road Fritwell OX27 7QA

Registered Charity number 1194546

Fritwell Village Hall – New Hall Fund

Profit & Loss Account

Sales/Income 2024 2023
Bar 2377.8
5		 1568.51
Donatons 1011.6
2		 2460.37
Buy a tle campaign 561.07 30.00
Events 2113.0
0		 1215.10
Monies from CIO Accounts 0.00 5600.00
Interest On bank accounts 157.64 53.94
Cala Homes parking fees 6001.0
0		 0.0
Total 12222.
18		 10927.9
2
Cost of Sales 36.28 832.19
Gross Proft 12185.
90		 10095.7
3
Administraton Expenses
Professional Fees 120.00 720.00
Sundry/Incidental 3195.7
0		 72.00
Total Expenses 3315.7
0		 792.00
Operatng Proft 8870.2
0		 9303.73
Proft before taxaton 8870.2
0		 9303.73
Tax on ordinary actvites 0 0
8870.2
Net Proft for fnancial year 0 9307.73

Fritwell Village Hall – New Hall Fund

Balance Sheet

As of 31[st] December 2024

Assets 2024 2023
Current Assets
Current Account 4462.3
5		 2249.79
Savings Account 13711.58 7053.94
Total 18173
.93		 9303.73

Fritwell Village Hall - new Hall Fund

Notes to the accounts: For year ending 31[st] December 2024

Administration Expenses

Professional Fees – S Wiseman £120.00 Sundry/Incidental – Monies to Playing field for share of Cala Car Park rental. £3195.70

Events:

D Bradley £765

Row across Atlantc £540
Afernoon Tea £605
Bingo £201
Bar:
Music Nights £940
Frit Club £940
David Bradley £340
Row across Atlantc £156

INDEPENDENT EXAMINER’S REPORT

TO THE TRUSTEES OF FRITWELL VILLAGE HALL – CHARITY NUMBER 1194546.

I report to the Trustees on my examination of the financial statements of Fritwell Village Hall (the charity) for the year ended 31[st] December 2024.

Responsibilities and basis of report

As the trustees of the charity (and its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the financial statements to be reached.

Charlotte Robson MAAT

Foundation Finance

72 East Street Fritwell Bicester OX27 7QF

15/2/2025 Dated: …………………………….