## Trustees’ annual report for the period
|Period start date
Charityname|Period start date
Charityname|01||01|||24|24|
|---|---|---|---|---|---|---|---|---|
|||Fritwell Village Hall CIO|||||||
||||||||||
## Objectives and Activities
||SORP
reference||
|---|---|---|
|Summary of the purposes of the
charity as set out in its governing
document|Para1.17|The provision and maintenance of a village hall
for the use of the inhabitants of the Parish of
Fritwell and its surrounding area (“the area of
benefit”) without distinction of political, religious
or other opinions, including use for meetings,
lectures and classes, and for other forms of
recreational and leisure-time occupation, with
the object of improving the conditions of life for
the said inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular,the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|
Repairs and Maintenance of existing
Village Hall including Electrical and fire
safety inspections
Fundraising activities to pay for running
costs and repairs and build up savings
account for future maintenance
Increased fundraising activities organized
by trustees and volunteers to provide
funding for proposed new hall
Fundraising subcommittee formed; grant
options explored, contact with major
funders, application to Big Lottery made
but refused, further applications submitted.|
|Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission onpublic benefit|Para1.18|The CIO has had regard to the guidance issued
by the Charity Commission on public benefit|
## Additional information (optional)
You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para1.38|N/A|
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Charity Accounts templates – Trustees’ annual report for the period
|Policy on social investment including
program related investment|Para1.38|N/A|
|---|---|---|
|Contribution made by volunteers|Para1.38|Volunteers assist and support trustees in
organizing and managing fund raising events;
providing time and expertise when asked to do
so. Significant help with grant applications,
liaising with professional fundraisers; advice on
materials for new hall and in kind donations.|
|Other|||
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## Achievements and Performance
||SORP
reference||
|---|---|---|
|Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
beneficiaries and any wider benefits
to society as a whole.|Para1.20|
The CIO has continued to provide a meeting
place for a wide variety of groups and
individuals for a variety of purposes
With no public house in the Village the CIO
provides a valuable asset to the community.
By fundraising and other events, it promotes
social interaction, relieves loneliness and
isolation, encourages health and well-being
groups.
By providing a meeting place with outside
space, CIO encourages and promotes
community spirit and cohesion.|
## Additional information (optional)
You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Achievements against objectives set|Para1.41|The objective of providing a safe, warm and fit
for purpose meeting place for recreational and
leisure activities is fully met by keeping the Hall
well maintained, in compliance with laws and
regulations for whoever wishes to use it. This is
in spite of the deteriorating condition of the
building. To do so, trustees follow the guidance
available from the Charity Commission and has
developed a variety of policies to ensure
effective and safe management of the Hall
Electrical inspections and fire safety risk
assessment carried out and remedial actions
taken,|
|Performance of fundraising activities
against objectives set|Para1.41|Fundraising activities and hiring the hall have
covered the annual maintenance, insurance
and repair costs of the existing building. In spite
of rising costs they have enabled the CIO to
meet its objectives by, keeping the Hall safe,
clean, serviceable and welcoming for users. In
addition, a significant amount has been raised
and saved to towards the £600,000 needed to
provide a new hall|
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|---|---|---|
|Investment performance against
objectives|Para1.41|N/A|
|Other|||
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## Financial Review
||SORP
reference||
|---|---|---|
|Review of the charity’s financial
position at the end of the period|Para1.21|At the end of the financial year the CIO had
made an operating profit of £4431.76 and a
New Hall fund profit of £8870.20, giving an
overall profit of £13,301.96. This, combined
with previous savings and S106 money due
from a small development in the village,
means that over £100K has been raised
towards the building of a new Halll.|
|Statement explaining the policy for
holding reserves stating why
they are held|Para1.22|The aims of the Reserves Policy are as follows
To provide adequate financial stability and
the means for the CIO to meet its
charitable objectives
To demonstrate that the CIO properly
manages its resources
To demonstrate the CIO’s capacity to
manage unforeseen financial difficulties
To provide accountability and give
confidence to funders, donors and
beneficiaries of the CIO
To give grant-makers an understanding of
why funding is needed to undertake a
particular project
To explain substantial unspent funds at
the end of a financial year|
|Amount of reserves held|Para1.22|£5,000 with a maximum of £12,000. Funds
can be easily transferred from savings
accounts to meet any unforeseen costs|
|Reasons for holding zero reserves|Para1.22|N/A|
|Details of fund materially in deficit|Para1.24|None|
|Explanation of any uncertainties
about the charity continuing as a
going concern|Para1.23|The major concern is that the existing Hall
becomes unusable through structural failures
requiring repairs which are beyond the
resources of the CIO or are not cost effective
to undertake. Thus the importance of providing
a new hall remains paramount and this will be
dependent on obtaining the funding. Should
this prove impossible all previously raised
funds will be spent on refurbishing and
modernising the existing hall|
## Additional information (optional)
You may choose to include further statements where relevant about:
October 2016
Charity Accounts templates – Trustees’ annual report for the period
|5 of|5 of|5 of|
|---|---|---|
||SORP
reference||
|The charity’s principal sources of
funds (including any fundraising)|Para1.47|Hire of the Hall, fundraising events, bar takings
at events|
|Investment policy and objectives
including any social investment
policy adopted|Para1.46|N/A|
|A description of the principal risks
facing the charity|Para1.46
|
Existing Hall unusable before new hall build
is completed so objectives can’t be met
Inability to find sufficient trustees willing to
undertake the responsibilities of
management of the existing hall or the future
project
Everything involved in delivering the New
Hall project.|
|Other|||
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## Structure, Governance and Management
|Description of charity’s trusts:|SORP
reference||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para1.25|Constitution|
|How is the charity constituted?
(e.g unincorporated association, CIO)|Para1.25|CIO|
|Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees|Para1.25|
Initial trustees appointed for varying
lengths of terms of office
Reappointment at end of term of office for
a further term of three years
Vacancies filled by appointing a resident
who has expressed a wish to become a
trustee
Appointments to be approved by all
existing trustees
Officers elected at the AGM|
## Additional information (optional)
You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policies and procedures adopted for
the induction and training of trustees|Para1.51|
All governance documents are available on
the website, along with Minutes of
meetings
Verbal guidance and information given by
other trustees
Volunteers Policy reviewed annually|
|The charity’s organisational structure
and any wider network with which
the charity works|Para1.51|
Ten trustees of which three are officers i.e.,
Chair, Treasurer and Secretary
Regular Meetings with all trustees present
as available
Minutes kept; accounts approved
Decisions made by a majority of all
trustees
Subcommittee appointed by Trustees to
progress New Hall project with Terms of
Reference, reporting to trustees, final
decisions rest with whole Trustee body.|
|Relationship with any related parties|Para1.51|N/A|
|Other|||
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## Reference and Administrative details
|Charityname|Fritwell Village Hall CIO|
|---|---|
|Other name the charity uses||
|Registered charity number|1194546|
|Charity’s principal address|Fewcott Road,
Fritwell,
Bicester,
Oxon
OX27 7QA|
## Names of the charity trustees who manage the charity
|Trusteename|Office (if any)|Dates acted if not for
whole year|Name of person (or
body) entitled to appoint
trustee(if any)|
|---|---|---|---|
|Cass Miller Jones|Chair|||
|Gail Barnhill|Treasurer|||
|Helen Metcalfe|Secretary|||
|Colin Smith||||
|Glynis Lowdon||||
|Christine Denton|Bookings Secretary|||
|Mick Stiff||||
|James Greenlay||||
|Ian Critchley||||
|Vivienne Harding||2021 – Dec 2024||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
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## Reference and Administrative details (cont)
## Corporate trustees – names of the directors at the date the report was approved
Director name
## Name of trustees holding title to property belonging to the charity
|Trustee name|Dates acted if not for whole
year||
|---|---|---|
||||
||||
||||
||||
||||
||||
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## Funds held as custodian trustees on behalf of others
Description of the assets held in this N/A capacity Name and objects of the charity N/A on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets
## Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
## Exemptions from disclosure
Reason for non-disclosure of key personnel details
## Other optional information
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## Declara ~~tions~~
The trustee ~~s declare that they have approved the trustees’ report above.~~
Signed on behalf of the charity’s trustees
Signature(s) Helen Metcalfe
Full name(s) Helen Metcalfe
Position: Secretary
Date 4th March 2025
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Charity Accounts templates – Trustees’ annual report for the period
**Summation of Accounts for Annual Return 2024**
The Trustees are currently fundraising for a new village hall and so last year separated out the income and expenditure into two separate accounts, Fritwell Village Hall account and New Hall account for our convenience, accounts for each are attached. We are also running two separate bank current accounts and bank deposit accounts to make it easier to identify the two strands of the fundraising.
Below is a summary of the two profit and loss accounts added together which have been included in the Annual Return.
|**Income Village Hall account**
**New Village Hall account**
**Total Overall Income**
**Expenses**
**Village Hall account**
Bar cost of sales
**Total**
**New hall account expenses**
Bar Cost of Sales
**Total**
**Total Overall expenses**
**Overall Proft (income less expenditure)**
**Donatons**
Village Hall
New Village Hall
**Overall Donatons**
**Overall income less donatons **
|£ 26,810.09
£12,222.18
**£39,032.27**
£11,372.50
£11,005.83
**£22,378.33**
£3,315.70
£ 36.28
**£3,351.98**
**£25,730.31**
**£13,301.96**
£
0
£1,011.62
**£1,011.62**
**£38,020.65**|
|---|---|
Fritwell Village Hall Registered Charity number 1194546
Reports & Accounts
31[st] December 2024
Fritwell Village Hall
Registered Charity Number 1194546
Reports & Accounts
Contents
- Charity Information
- Profit & Loss Account
- Balance Sheet
- Notes to the Accounts
## **Charity Information:**
Trustees:
Mrs Cass Miller Jones – Chair Mrs Helen Metcalfe – Secretary Mrs Gail Barnhill – Treasurer Mrs Glynis Lowdon Mrs Christine Denton Mrs Vivienne Harding (Resigned Nov2024) Mr Colin Smith Ms Sarah Penkethman (Resigned Feb 2024) Mr Ian Critchley Mr Micheal Stiff Mr James Greenlay
Registered premises Fritwell Village Hall Fewcott Ropad Fritwell OX27 7QA
Registered Charity number 1194546
## Fritwell Village Hall
## Profit & Loss Account
|**Sales/Income**|**2024**|**2023**|
|---|---|---|
||£|£|
|Hall Hire|5104.15|4735.48|
|Bar|17554.47|19532.16|
|Grants|0.0|1300.00|
|Cushion Club|321.97|384.35|
|Flower Show|1863.56|828.29|
|Sundry Donatons/Bank Interest|1795.94|1069.83|
|Talks|0.00|240.00|
|Bingo|170.0|0.00|
|Coronaton Event|0.00|1170.00|
|**Total**|**26810.09**|**29260.11**|
|**Cost of Sales**|11005.83|12538.70|
|**Gross Proft**|**15804.26**|**16721.41**|
|**Administraton Expenses**|||
|Rates|48.99|45.83|
|Water Rates|297.84|553.80|
|Wif|451.45|521.40|
|Electricity|2500.10|2029.46|
|Cleaning|2949.39|2530.75|
|Gardening|428.00|648.00|
|Licences|750.06|427.00|
|Insurances|817.30|919.47|
|Repairs/Premises Expenditure|2432.97|679.57|
|Domain Renewal|72.00|72.00|
|Sundry Expenses|308.91|332.60|
|Deposit returns|0.0|100.0|
||**11057.01**|**8859.88**|
|Legal & Professional Fees|157.50|126.00|
|Capital expenditure|157.99|5000.00|
|Total Expenses|**11372.50**|**13985.88**|
|Operatng Proft|**4431.76**|**2735.53**|
|Proft before taxaton|**4431.76**|**2735.53**|
|Tax on ordinary actvites|**0**|0|
|Net Proft for fnancial year|**4431.76**|**2735.53**|
Fritwell Village Hall
## Balance Sheet
As at 31[st] December 2024
|**Assets**|||
|---|---|---|
||**2024**|**2023**|
|**Current Assets**|||
|Stock Held|645.25|660.03|
|Cash|558.66|642.45|
|Current Account|4629.47|5413.86|
|Savings Account|26047.05|21715.39|
|Liquidity Manager|31203.68|30229.40|
|Cheques to be banked|||
|Cheques to be cashed|(6.00)||
|**Total**|**63078.11**|**58661.13**|
## Fritwell Village Hall
**Notes to the accounts:** For year ending 31[st] December 2024
## **Sales/Income:**
## **Sundry Income & Donations**
|**Sundry Income & Donatons**||
|---|---|
|Equipment/Car Park Hire|490.00|
|Interest on bank account|1305.94|
## **Expenditure:**
## **Repairs & renewal**
|**Repairs & renewal**||
|---|---|
|Fire check,signage & extnguishers|479.50|
|Electrical check & repairs|1620|
|Charlton Installatons - Light|103.22|
|Replacement of small items (Ketel Lock
Etc)|230.60|
## **Legal & Professional fees:**
|**Legal & Professional fees:**|**Legal & Professional fees:**||
|---|---|---|
|Accountant Fee||157.50|
|**Sundry Expenses:**
Incidentals
254.91
Printng
54.00|||
|Incidentals|254.91||
|Printng|54.00||
Fritwell Village Hall
New Hall Fund
Registered Charity number 1194546
Reports & Accounts
31[st] December 2024
## Fritwell Village Hall
Registered Charity Number 1194546
Reports & Accounts
Contents
- Charity Information
- Profit & Loss Account
- Balance Sheet
- Notes to the Accounts
Charity Information:
Trustees:
Mrs Cass Miller Jones – Chair Mrs Helen Metcalfe – Secretary Mrs Gail Barnhill – Treasurer Mrs Glynis Lowdon Mrs Christine Denton Mrs Vivienne Harding (Resigned Nov 24) Mr Colin Smith Ms Sarah Penkethman (Resigned Feb 24) Mr Ian Critchley Mr Micheal Stiff Mr James Greelay
Registered premises Fritwell Village Hall Fewcott Road Fritwell OX27 7QA
Registered Charity number 1194546
## Fritwell Village Hall – New Hall Fund
## Profit & Loss Account
|**Sales/Income**|**2024**|**2023**|
|---|---|---|
|Bar|2377.8
5|1568.51|
|Donatons|1011.6
2|2460.37|
|Buy a tle campaign|561.07|30.00|
|Events|2113.0
0|1215.10|
|Monies from CIO Accounts|0.00|5600.00|
|Interest On bank accounts|157.64|53.94|
|Cala Homes parking fees|6001.0
0|0.0|
|**Total**|**12222.**
**18**|**10927.9**
**2**|
|**Cost of Sales**|36.28|832.19|
|**Gross Proft**|**12185.**
**90**|**10095.7**
**3**|
|**Administraton Expenses**|||
|Professional Fees|120.00|720.00|
|Sundry/Incidental|3195.7
0|72.00|
|**Total Expenses**|**3315.7**
**0**|**792.00**|
|Operatng Proft|**8870.2**
**0**|**9303.73**|
|Proft before taxaton|**8870.2**
**0**|**9303.73**|
|Tax on ordinary actvites|**0**|**0**|
||**8870.2**||
|Net Proft for fnancial year|**0**|**9307.73**|
Fritwell Village Hall – New Hall Fund
## Balance Sheet
As of 31[st] December 2024
|**Assets**||**2024**|**2023**|
|---|---|---|---|
|**Current**|**Assets**|||
|Current|Account|4462.3
5|2249.79|
|Savings|Account|13711.58|7053.94|
|**Total**||**18173**
**.93**|**9303.73**|
Fritwell Village Hall - new Hall Fund
**Notes to the accounts:** For year ending 31[st] December 2024
## **Administration Expenses**
Professional Fees – S Wiseman £120.00 Sundry/Incidental – Monies to Playing field for share of Cala Car Park rental. £3195.70
## **Events:**
D Bradley £765
|Row across Atlantc|£540|
|---|---|
|Afernoon Tea|£605|
|Bingo|£201|
|**Bar:**||
|Music Nights|£940|
|Frit Club|£940|
|David Bradley|£340|
|Row across Atlantc|£156|
## **INDEPENDENT EXAMINER’S REPORT**
## **TO THE TRUSTEES OF FRITWELL VILLAGE HALL – CHARITY NUMBER 1194546.**
I report to the Trustees on my examination of the financial statements of Fritwell Village Hall (the charity) for the year ended 31[st] December 2024.
## **Responsibilities and basis of report**
As the trustees of the charity (and its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act: or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- 4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the financial statements to be reached.
## **Charlotte Robson MAAT**
## **Foundation Finance**
72 East Street Fritwell Bicester OX27 7QF
15/2/2025 Dated: …………………………….