2024-12-31-accounts - Setter Brittany Pointer Rescue

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

	Setter Brittany Pointer Rescue	Setter Brittany Pointer Rescue	Setter Brittany Pointer Rescue	No (if any)	CC16a
	For the period from	01/01/2024	To	31/12/2024

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Adoption Fees	94,402			94,402	78,008
Donations	23,022	-	-	23,022	28,640
Fundraising	3,093	-	-	3,093	4,499
Merchandise	4,026	-	-	4,026	6,366
Miscellaneous	-	-	-	-	12
Amazon Smile	-	-	-	-	856
Easyfundraising	459	-	-	459	221
	-	-	-	-	-
*Sub total*(Gross income for AR)	125,002	-		125,002	118,602

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					118,602

Shelter Fees	46,436				77,557
Transport Costs	38,946				34,188
VeterinaryCosts	24,805				4,503
Fees	704				743
Fundraising	393				-
Merchandise	2,499				3,631
Postage	503				785
Insurance	37				30
Microchips	778				871
Internet Services					233
Miscellaneous	351				1,126
Harnesses	1,306				-
Office Costs	*570*				*355*
**Sub total **
					124,022

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					124,022

	7,674				- 5,420
	-				-
	37,497				42,917
	45,171				37,497

CCXX R1 accounts (SS)

31/10/2025

Section B Statement of assets and liabilities at the end of the period

Signature Ben Mellars Details Details Details Details Natwest Paypal Total cash funds (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 15,303 - 29,868 - - - 45,171 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Ben Mellars	Endowment funds to nearest £
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		-
		-
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		OK
		Endowment funds to nearest £
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		-
		-
		Current value (optional)
		-
		-
		-
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		Current value (optional)
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		Date of approval
Ben Mellars	Ben Mellars	31/10/2024

CCXX R2 accounts (SS)

31/10/2025

CCXX R3 accounts ISSI 3111012025

Trustees’ Annual Report for the period

From 1/1/24 Period start date To 31/12/24 Period end date

Charity name: Setter Brittany Pointer Rescue

Charity registration number: 1194511

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the CIO is for the benefit of the public to relieve the suffering of abandoned and former working dogs in Spain. In particular by: • Providing and maintaining rescue homes or other facilities for the reception, care and treatment of such animals
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities of the charity are to arrange adoptions in the UK for the dogs. This involves advertising the dogs for rehoming via social media and Pets4Homes. Each applicant is interviewed and home checked for suitability before transport to the UK is arranged. We continue to work very closely with our Spanish counterparts at Adopta en los Abedules, Tatiland Association and La casa de menta . They provide the shelter and welfare for dogs that SeBPRA are responsible for. They arrange all the necessary veterinary checks and procedures on our behalf. Without their help it would not be possible for SeBPRA to operate. Key fundraising activities supported through the year include sale of merchandise, most notably the advent calendar treat boxes and the Great North Run. We had 4 supporters participating in the Great North Run on behalf of SeBPRA.

Statement confirming Para 1.18 The trustees have had regard to the Charity whether the trustees have Commissionʼs guidance on public benefit had regard to the guidance when planning all events and determining issued by the Charity how best to utilise funds raised. Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	SeBPRA is entirely run by volunteers and could not function without their time and dedication. We are extremely grateful for their ongoing support year after year, with many of the volunteers having been involved since SeBPRA became a registered charity in 2021. All our volunteers are part time, and make considerable sacrifices to support SeBPRA in addition to their other responsibilities away from the charity. Over 100 hours of volunteer work is regularly completed each week from more than 8 volunteers.
Other		N/A

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	2024 was a successful year for SeBPRA. It marked the third anniversary of the charity and during this period we were able to rehome 142 dogs within the UK. We had a number of volunteers who participated in the Great North Run which raised £1545 in sponsorship and further funds through the sale of ‘GO Faster’ Natural Treat Boxes. It was also the second year we held held the SeBPRA Christmas Quiz which raised £122. We spent £71,241 in providing welfare and veterinary care to over 100 dogs during this period. The charity continues to be entirely run by volunteers.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Whilst no formal objectives are set for any given period, the Trustees are always looking to increase fundraising for SeBPRA and looking for alternative ways of doing this to retain existing supporters whilst also attracting new supporters who have not previously donated or do not do so regularly. We work tirelessly to rehome as many dogs as practical and safe to do so and aim to increase the number year on year. In 2024 a total of 142 dogs were adopted. Rehoming continues to be challenging due to changing legislation and import requirements. Rehoming dogs from abroad has also received some negative press from various media outlets.
Performance of fundraising activities against objectives set	Para 1.41	With adoption numbers similar levels seen in 2021-22. This resulted in continued increased shelter costs as supply continues to outstrip demand. In addition, there were a number of failed adoptions during the year, where adopters circumstances changed, which has resulted in additional kennelling costs until a new home could be found. There were also cases of new adoptions with unforeseen medical issues which resulted in additional veterinary costs. We do our utmost to minimise these costs by arranging adoptions in a timely manner, unfortunately the demand to rehome dogs

		is not constant and there are some quieter periods which results in an increase in expenditure. Our fundraising income has reduced from the previous year by approximately £8500. This is partly due to Amazon no longer running the Amazon Smile donation programme. Fundraising in general has become increasingly difficult due to the general economical situation. Merchandise sales have also reduced as a result of streamlining products to offer a more sustainable range. As a result the new products have required much more time and effort to launch and attract a premium due to the increased cost of buying natural and sustainable products.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	At the year end the charity had £45,171 in the bank. This was £7,674 more than at the previous year end. We see this as a positive as we have met our obligations to our dogs and still been able to maintain a healthy balance to cover any unexpected expenses. However, we are also concious this money could be utilised to further the charities goals and we are looking at ways the money could be used for this. We have also seen a number of failed adoptions which have incurred costs from providing emergency kennelling and from unforeseen veterinary costs. We continue to monitor the cash position of the charity to ensure enough reserves are kept. We aim to identify any potential future threats to cashflow and adjust our fundraising efforts to suit to minimise any potential effects.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are kept to ensure we are able to cover any emergency costs that may arise whilst a dog is in the rescue, specifically unforeseen veterinary costs. They may also be used where an adoption fails and emergency accommodation is required for the dog. The level of reserves required is yet to be determined, but we aim to keep a minimum of £10,000 to cover any unforeseen costs which may arise.
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Given the strong cash position of the charity, there is no uncertainty surrounding the charity continuing as a going concern.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s principal source of funds is from adoption fees and fundraising/merchandise sales amongst our Facebook community and members of the general public. The adoption fees remain around 75% of income and help us provide support to the dogs currently in the shelter and cover all their welfare and veterinary costs.

		The funds raised from fundraising activities and merchandise sales accounts for 7%, which really helps to cover an unforeseen costs that may arise i.e. failed adoption requiring emergency shelter in the UK. 10% of fund received are in donations in the form of one off donations or monthly recurring donations. We are incredibly thankful to the supporters who are able to help us this way.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Risk 1 Lack of adopters – The UK dog shelters are still very full post covid and we therefore see a reduction in good applications. The charity has not compromised on the adoption requirements, so the number of dogs imported has reduced, however as a breed rescue we do not have to compete directly with UK dog shelters fortunately, but more with UK dog breeders. However the risk of a lack of adopters is still an ongoing concern. Plan To identify any potential outlets where dogs could be advertised that is not currently being used. To review our website and facebook pages to ensure they are optimised to receive maximum traffic. Develop a greater platform on other social media including Instagram to attract a potential adopters from a wider audience. Risk 2 Fundraising – Our costs are increasing due to inflation and also our decision to increase our disease testing over and above any legal requirements, meanwhile our supporters are also feeling the effects of high inflation and the cost of living crisis, so it is becoming increasingly more challenging to raise the funds required. Plan

We aim to undertake a similar events to those that have worked well previously including Great North Run, SeBPRAthon, coffee mornings, auctions and quizzes. An ongoing review of all our merchandise is to be undertaken to ensure each item offers value for money whilst still helping the charity raise funds. To reduce our stock inventory where possible to minimise costs and work with suppliers who can supply items on demand. To approach adopters to see if they wish to cover any of our additional costs not included within the adoption fee i.e. brucella testing. Risk 3 Import of dogs – the charity faces risk in the constantly evolving nature of the rules and additional costs to import the dogs to the UK following the change in rules post Brexit. Plan To review all government communications regarding import of dogs to the UK. Continue in our efforts of providing our feedback to the relevant government departments on their proposals. To review our operational processes where changes occur to ensure compliance. Risk 4 As the charity has grown the working structure has evolved and the breed teams work more independently of each other. The charity needs to ensure the management and communication is effective. Plan To perform a review of the structure to ensure the charity is operating in the most efficient manner. N/A Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted 18/05/2021
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Apart from the first trustees, any new trustees are appointed for a period of 3 years at an AGM held in May.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/A
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Sarah Stainsby – Trustee/Co-ordinator Ben Mellars – Trustee Tessa Hodgkinson – Trustee/Co-Ordinator Dawn Barwick – Trustee Jo Vale – Rehomer Laura Langham - Rehomer Vicki Capps - Rehomer Nicola Ferrero – Rehomer Mary Jansen - Rehomer All volunteers involved in rehoming are in communication on a day to day basis. Sarah and Tessa co-ordinate the breed rehoming teams and assign work to each volunteer based on the breed of dog they are responsible for. The majority of communication is completed virtually as we have no physical premises and our volunteers are all located in different areas of the country.
Relationship with any related parties	Para 1.51	N/A
Other		The success of the charity is due to both the tireless work of all our volunteers all of

whom are striving to help SeBPRA and to our loyal supporters and adopters.

Reference and Administrative details

Charity name	Setter Brittany Pointer Resuce
Other name the charity uses	SeBPRA
Registered charity number	1194511
Charity’s principal address	SeBPRA Belmont Business Park Durham DH1 1TW

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	S Stainsby
	D Barwick
	B Mellars
	T Hodgkinson

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Ben Mellars Full name(s) Ben Mellars Position (eg Secretary, Treasurer Chair, etc) Date 31/10/2024

SeBPRA AUDITORS REPORT 2024

1. Introduction

I have completed an independent examination of the 2024 SeBPRA accounts. The main objective of the examination was to provide the Trustees of SeBPRA with reasonable assurance over the accuracy of the Annual Accounts and to provide an independent review of the financial transactions for the period 1 January to 31 December 2023.

2. Method

The Treasurer provided me with electronic data exports for the year including all bank account transactions and Paypal account transactions for the period from 1/1/24 to 31/1/24. The records were checked for validity, reasonableness, accuracy, completeness and timeliness. A selection of transactions were randomly chosen and traced to the source banking documents, and the opening and closing balances were reconciled.

3. Audit Opinion

In my opinion the Accounts accurately represent the financial position of SeBPRA as at 31 December 2024.

4. Findings and Recommendations

The completeness and accuracy of the records supporting the Accounts are good and detailed.

The detailed bank transaction spreadsheet categorised each income and cost line into the relevant areas, and reconciled to the opening and closing Natwest and Paypal balances.

I selected a number of transactions at random for further review and all transactions were backup up by supporting documents and invoices.

There is no finance policy in place.

Recommendation: Trustees should agree a finance policy to be implemented. It would also be good practice to have reserves and fundraising policies in place also. Whilst I believe these are discussed there is no formal document in place at present.

There is no formal Risk Register in place.

Recommendation: Prepare and agree a risk register. A traffic light system is useful to identify the level of risk. This should be reviewed and discussed by the trustees together with financial reports at least on an annual basis.

Mark Wood

31 October 2025