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2021-12-31-accounts

Trustees’ Annual Report for the period

From 1/1/21 Period start date To 31/12/21 Period end date

Charity name: Setter Brittany Pointer Rescue

Charity registration number: 1194511

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The object of the CIO is for the benefit of
the public to relieve the suffering of
abandoned and former working dogs in
Spain. In particular by:
•
Providing and maintaining rescue
homes or other facilities for the
reception, care and treatment of
such animals
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The main activities of the charity are to
arrange adoptions in the UK for the dogs.
This involves advertising the dogs for
rehoming via social media and
Pets4Homes. Each applicant is interviewed
and home checked for suitability before
transport to the UK is arranged.
We continue to work very closely with our
Spanish counterparts at Adopta En Los
Abedules. They provide the shelter and
welfare for dogs that SeBPRA are
responsible for. They arrange all the
necessary veterinary checks and
procedures on our behalf. Without their
help it would not be possible for SeBPRA to
operate.
Key fundraising activities supported
through the year include sale of
merchandise, the Great North Run and
SEBPRAthon.
We had 7 supporters participating in the
Great North Run on behalf of SeBPRA.
It was also the first year running the
SeBPRAthon event. This involved all
participants commiting to running 5km or
25 minutes everyday through December.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the Charity
Commissionʼs guidance on public benefit
when planning all events and determining
how best to utilise funds raised.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 N/A
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 SeBPRA is entirely run by volunteers and
could not function without their time and
dedication. We are extremely grateful for
their ongoing support.
All our volunteers are part time, and make
considerable sacrifices to support SeBPRA
in addition to their other responsibilities
away from the charity. Over 100 hours of
volunteer work is regularly completed each
week from more than 8 volunteers.
Other N/A

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 2021 was a successful year for SeBPRA. It
is the year we became an official charity
and during this period we were able to
rehome 187 dogs within the UK.
We held SeBPRAthon for the first time in
December which raised £3,211. As there
was no cost in putting on this event, it
meant all of the funds would go towards
providing shelter and welfare to the dogs
currently awaiting homes.
We spent £110,364 in providing shelter,
food and veterinary care to over 200 dogs
during this period.
The charity is entirely run by volunteers.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41 Whilst no formal objectives are set for any
given period, the Trustees are constantly
striving to increase fundraising for SeBPRA
and looking for alternative ways of doing
this.
We work tirelessly to rehome as many dogs
as practical and safe to do so and aim to
increase the number year on year.
In 2021 a total of 187 dogs. This year was
particularly challenging period due to
coronavirus restrictions and we were able
to maintain similar levels compared to
2020.
Performance of fundraising
activities against objectives
set		 Para 1.41 Throughout 2020 we saw a marked
increase in the number of applications for
dogs due to Covid lockdowns and an
increase in people working from home. As
people returned to the office this year we
experienced a reduction in numbers back
to similar levels seen in 2018-19. This
resulted in increased shelter costs. In
addition there were a number of failed
adoptions during the year, where adopters
circumstances changed, which has resulted
in additional costs until a new home could
be found.
The impact of these was a significant
increase is costs and a resultant loss in
2021.
We do our utmost to minimise these costs
by arranging adoptions in a timely manner,
unfortunately the demand to rehome dogs
is not constant and there are some quieter
periods which results in an increase in
expenditure.
Investment performance
against objectives		 Para 1.41 N/A
Other N/A

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 At the year end the charity had £35,690 in
the bank. This was £9,660 less than at the
previous year end. We see this as a
positive and that we are achieving our aims
as a charity to help as many dogs as
possible.
Due to a reduction in adoptions, more dogs
have been in the shelter for longe durations
resulting in increased costs.
We have also seen a number of failed
adoptions which have incurred costs from
providing emergency kennelling.
We also incurred £1,460 on Luna who
suffered complications during transport
from Spain and required emergency
medical treatment on arrival to the UK.
Sadly the treatment was not successful and
she passed away. We are very thankful to
all the people involved in transporting her
and providing love and affection to her,
even during their brief encounter.
We continue to monitor the cash position of
the charity to ensure enough reserves are
kept. We aim to identify any potential future
threats to cashflow and adjust our
fundraising efforts to suit to minimise any
potential effects.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are kept to ensure we are able to
cover any emergency costs that may arise
whilst a dog is in the rescue, specifically
unforeseen veterinary costs. They may also
be used where an adoption fails and
emergency accommodation is required for
the dog.
The level of reserves required is yet to be
determined, but we aim to set out a
reserves policy in 2022. This will take into
account historical data to determine a
sufficient level.
Amount of reserves held Para 1.22
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Given the strong cash position of the
charity, there is no uncertainty surrounding
the charity continuing as a going concern.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charity’s principal source of funds is from
adoption fees and fundraising/merchandise
sales amongst our Facebook community and
members of the general public.
The adoption fees which account for 77% of
income help us provide support to the dogs
currently in the shelter and cover all their welfare
and veterinary costs.
The funds raised from fundraising activities and
merchandise sales which accounts for 17%
really help to cover an unforeseen costs that
may arise i.e. failed adoption requiring
emergency shelter in the UK.
Both sources have income have remained
steady year on year.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 Risk 1
Lack of adopters – Due to the end of Covid
regulations and a reduction in working from
home, there has been a reduction in the number
of adopters having sufficient time to devote to a
new pet.
Plan
To identify any potential outlets where dogs
could be advertised that is not currently being
used.
To review our website and facebook pages to
ensure they are optimised to receiver maximum
traffic.
Develop a greater platform on other social media
including Instagram to attract a potential
adopters from a wider audience.
Risk 2
Fundraising – Due to Covid and changes in
peoples’ circumstances i.e. furlough, it is
becoming increasingly more challenging to raise
the funds required.
Plan

We aim to undertake a similar events to those that have worked well previously including Great North Run and SeBPRAthon. A review of all our merchandise is to be undertaken to ensure each item offers value for money whilst still helping the charity raise funds. To reduce our stock inventory where possible to minimise costs and work with suppliers who can supply items following each order. We are looking to increase the size of our team to help us expand our fundraising capabilities and reach a greater pool of people. Risk 3 Import of dogs – the charity faces risk in the constantly evolving nature of the rules and additional costs to import the dogs to the UK following the change in rules post Brexit. Plan To review all government communications regarding import of dogs to the UK. Continue in our efforts of providing our feedback to the relevant government departments on their proposals. To review our operational processes where changes occur to ensure compliance. N/A Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)
Para 1.25		 Constitution adopted 18/05/2021
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Apart from the first trustees, any new
trustees are appointed for a period of 3
years at an AGM held in May.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 N/A
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Sarah Stainsby – Chair/Co-ordinator
Ben Mellars – Treasurer
Tessa Hodgkinson – Trustee/Co-Ordinator
Dawn Barwick – Trustee
Jo Vale – Rehomer
Laura Langham - Rehomer
Vicky Capps - Rehomer
Lucy Sheldrake - Rehomer
All volunteers involved in rehoming are in
communication on a day to day basis.
Sarah and Tessa co-ordinate all the
rehoming teams and assign work to each
volunteer based on the breed of dog they
are responsible for.
The majority of communication is
completed virtually as we have no physical
premises and our volunteers are all located
in different areas of the country.
Trustee meetings are conducted virtually
each quarter.
Relationship with any
related parties		 Para 1.51 N/A
Other The success of the charity is due to both
the tireless work of all our volunteers all of

whom are striving to help SeBPRA and to our loyal supporters and adopters.

Reference and Administrative details

Charity name Setter Brittany Pointer Resuce
Other name the charity uses SeBPRA
Registered charity number 1194511
Charity’s principal address SeBPRA
Belmont Business Park
Durham
DH1 1TW

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (if any)
S Stainsby
D Barwick
B Mellars
T Hodgkinson

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Ben Mellars


Treasurer
31/10/2022
31/10/2022

CC16a

Setter Brittany & Pointer Rescue Setter Brittany & Pointer Rescue Setter Brittany & Pointer Rescue No (if any)
Receipts andpayments accounts
For the period
from		 01/01/2021 To 31/12/2021
Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £

Adoption Fees		 98,849 98,849 102,932
Donations 24,533 - - 24,533 25,392
Fundraising - - - 479
Merchandise 3,663 - - 3,663 5,120
Miscellaneous 29 - - 29 322
Amazon Smile 212 - - 212
Easyfundraising 183 - - 183 -
- - - - -
Sub total(Gross income for AR) 127,469 - - 127,469 134,245
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
134,245

Shelter Fees		 63,269 - - 63,269 99,325
Transport Costs 62,141 62,141
VeterinaryCosts 4,283 4,283
Fees 277 277
Fundraising 664 - - 664 58
Merchandise 1,669 - - 1,669 2,179
Postage 417 - - 417 793
Insurance 1,035 - - 1,035 58
Microchips 1,562 - - 1,562 518
Internet Services 128 - - 128 57
Miscellaneous 1,324 - - 1,324 882
Office Costs 360 - - 360 -
**Sub total ** 137,129 - - 137,129 103,870
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
103,870
- 9,660 30,375
- -
45,350 14,975
35,690 45,350

Section B Statement of assets and liabilities at the end of the period

~~1~~
Natwest
Paypal
Details		 Unrestricted
funds
to nearest £
16,394
19,297		 3
Restricted
funds
to nearest £
-
-		 Endowment
funds
to nearest £
Natwest 16,394 - -
~~1~~
Paypal		 19,297 - ~~1/10/2022~~
-

CCXX R1 accounts (SS)

- - -
Total cash funds 35,690 - -
(agree balances with receipts and payments account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which asset
belongs		 Cost (optional) Current value
(optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which asset
belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of approval
Ben Mellars 31/10/2022

CCXX R2 accounts (SS)

31/10/2022

2

SeBPRA AUDITORS REPORT 2021

1. Introduction

I have completed a ‘light touch’ audit of the SeBPRA accounts in accordance with Charities SORP (FRS102). The main objective of the audit was to provide the Trustees of SeBPRA with reasonable assurance over the accuracy of the Annual Accounts and to provide an independent review of the financial transactions for the period 1 January to 31 December 2021.

2. Method

The Treasurer provided me with the financial records for the year including profit and loss account, balance sheet, bank account and Paypal account transactions for the year then various other documents as requested. The records were checked for validity, reasonableness, accuracy, completeness and timeliness. A sample of transactions were chosen and traced to the source documents.

3. Audit Opinion

In my opinion the Accounts accurately represent the financial position of SeBPRA as at 31 December 2021.

There was a deficit of £9,660. Accumulated funds are £35,690 at 31 December 2021.

4. Findings and Recommendations

The completeness and accuracy of the records supporting the Accounts are good and detailed.

A number of reporting errors were found and subsequently corrected by the Treasurer.

I was unable to verify transport costs as no invoice was received. I understand that this is now paid on production of an invoice which is the preferred method.

The adoption fees, shelter fees are calculated on a spreadsheet, checked and authorised by another person then paid by a further person.

Recommendation: This segregations of duties is good and should be adopted wherever possible. I understand this is difficult in small organisations however should be adopted for large payment amounts.

A memorandum of Understanding exists between SeBPRA and the shelters used in Spain however does not cover all costs. This does not include shelter fees so I was unable to verify the amounts paid.

Recommendation: I recommend this document includes all costs payable by SeBPRA to the shelters. This should be reviewed and revised at least annually. This provides certainty to both the shelters and SeBPRA in terms of expenditure and income.

There is no financial policy in place.

Recommendation: Trustees agree a finance policy. It would also be good practice to have reserves and fundraising policies in place also. These do not need to be lengthy documents.

There is no formal Risk Register in place.

Recommendation: Prepare and agree a risk register. A traffic light system is useful to identify the level of risk. This should be reviewed and discussed by the trustees together with financial reports at least on a quarterly basis.

Katherine Shearer ACMA

Honorary Auditor

31 October 2022