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2024-03-31-accounts

ANNUAL MEETING MINUTES FOR The Lexi Doll Charity

MEETING DETAILS

Chairperson: Jessica Frost Secretary: Jan Brading

Date: 23/05/24 Time: 21:00

Location: 124 Street Address: Pollards Green City: Chelmsford County: Essex Postcode: CM2 6UL

ATTENDEES

Jessica Frost / Lesley Ware / Jan Brading / Rowena Jordan / Melissa Rice / Rita Rice / Andrina Harris

CALL TO ORDER

I call this meeting for our AGM meeting, to appoint trustees for the new year May 2024 to May 2025

OLD BUSINESS

Last AGM meeting May 2023 approved JF seconded LW as a true record no comments or questions minutes agreed

Closed on last year of business May 2023 £N/A Closed on last year of business May 2024 £9527.37

CHAIR PERSON REPORT (JF)

Thanks for everyone for keeping The Lexi Doll Charity going from strength to strength. We have had an amazing year with donations from bigger companies since we have got our charity number. We need to continue with our great work and get into more hospitals with our total of being 35 including a new one this reporting year.

There are no questions and report is accepted

TREASURER REPORT (LW)

Full copy of accounts is available on request Accounts reported by Katie Batts (accoundant April 2022 to April 2023)

There are no questions and report is accepted

NEW BUSINESS

Table top sales - run by outside organisations Tombola / Game stalls - run by outside organisations Halloween - run by the Charity Christmas - run by the Charity Easter - run by the Charity

REVIEW THE ANNUAL BUDGET - Not applicable

VOTE

Chair - AH Voted JF seconded RJ Secretary - MR Voted JB seconded RR Treasurer - JF Voted LW seconded JB Trustiee - LW Voted RJ / MR / RR/ AR seconded JB Unanimous vote 23/05/24 21:40

Jessica Frost Lesley Ware Jan Brading Rowena Jordan Melissa Rice Rita Rice Andrina Harris

APPOINTMENT OF AN AUDITOR

AH nominated Accountant Katy Betts seconded JF

ADJOURNMENT

There were no furture questions or comments and those present were thanked for attendance

Meeting Closed: 23/05/2024 21:47

Minutes submitted by: Jessica Frost

Signed: _______

Approved by: Jan Brading

Signed..

The Lexi Doll Charity

Receipts and pay

4/1/2023

For the period from

Section A Receipts and payments

Unrestricted funds Restricted funds

to the nearest £
A1 Receipts
donations
4,090
fundraising
1,924
-
-
-
-
-
-
6,014
-
-
Sub total -
Total receipts 6,014
Sub total(Gross income for AR)
A2 Asset and investment sales, (see
table).		 to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
A3 Payments
purchases
2,318
sundries
121
event costs
1,345
materials
-
bank charges
130
insurance
-
postage
72
storage
2,693
legal
250
Sub total 6,928
-
-
Sub total -
A4 Asset and investment purchases, (see
table)		 A3 Payments
purchases
2,318
sundries
121
event costs
1,345
materials
-
bank charges
130
insurance
-
postage
72
storage
2,693
legal
250
Sub total 6,928
-
-
Sub total -
A4 Asset and investment purchases, (see
table)
-
-
-
-
-
-
-
-
-
-
A4 Asset and investment purchases, (see
table)
- -
- -
**Sub total ** - -
Total payments 6,928
Net of receipts/(payments) - 914
A5 Transfers between funds
-
A6 Cash funds last year end
10,042
Cash funds this year end 9,128		 -
-
-
-
-

Section B Statement of assets and liabilities at the end of the

Categories

Details

B1 Cash funds

Cash at bank

Total cash funds

(agree balances with receipts and payments account(s))

Details

B2 Other monetary assets

Details

B3 Investment assets

Details

B4 Assets retained for the charity’s own use

Details

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Signature

----- Start of picture text -----
1194495
----- End of picture text -----

ments accounts

CC16a

3/31/2024

To

Endowment funds Total funds

Last year

to the nearest £ to the nearest £ to the nearest £

- 4,090 1,675
- 1,924 4,861
- - -
- - -
- - -
- - -
- - -
- - -
- 6,014 6,536
- -
- - -
- - -
- 6,014 6,536
- 2,318 4,712
- 121 283
- 1,345 700
- - 277
- 130 82
- - 163
- 72 193
- 2,693 -
- 250 -
- 6,928 6,410
- -
- -
- - -
- 6,928 6,410
- - 914 126
- - -
- 10,042 -
- 9,128 126

e period

Unrestricted funds Restricted funds Endowment funds

to nearest £
9,130
-
-
9,130		 to nearest £
-
-
-
-		 to nearest £
9,130 - -
- - -
- - -
9,130 - -

Agreement Error OK

OK

Unrestricted funds Restricted funds Endowment funds

to nearest £
-
-
-
-
-
-		 to nearest £
-
-
-
-
-
-		 to nearest £
- - -
- - -
- - -
- - -
- - -
- - -
Fund to which asset
belongs		 Cost (optional)
-
-
-
-
-		 Current value
(optional)
- -
- -
- -
- -
- -
Fund to which asset
belongs		 Cost (optional)
-
-
-		 Current value
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due (optional)
-
-
-
-
-
Print Name
Fund to which liability
relates		 When due (optional)
Date of approval

1

out

4/5/2023 Jessica Frist tiptree jobserve
4/5/2023 Jessica Frost tiptree ladies gro
4/5/2023 jessica frost morrisons
4/5/2023 Jessica frost easter 2023
4/13/2023 charges 5.40
4/21/2023 vistaprint 107.89
5/3/2023 chq 40.00
5/9/2023 post ofce 33.45
5/14/2023 bank charges 5.00
5/22/2023 paypal ebay 8.49
5/29/2023 cash 250.00
6/6/2023 poundstretcher 7.30
6/6/2023 the works 22.75
6/8/2023 mccols 4.90
6/8/2023 post ofce 11.15
6/10/2023 toolstation 24.99
6/13/2023 bank charges 5.40
6/19/2023 pizza hut 38.97
6/19/2023 sumup friends of south woodham 10.00
6/22/2023 morley skips 366.00
6/22/2023 sufolk woodcraft 1,229.48
6/23/2023 paypal ebay 56.38
6/26/2023 b&q 23.00
6/26/2023 b&q 96.20
6/28/2023 b&q 48.64
6/29/2023 b&q 16.80
7/5/2023 greenwood moreland 168.10
7/10/2023 paypal 166.00
7/10/2023 toolstation 92.17
7/11/2023 ebay 2.35
7/12/2023 ebay 14.99
7/14/2023 charges 6.00
7/17/2023 wickes 125.80
7/24/2023 post ofce 8.95
7/27/2023 jessica frost
7/28/2023 B&Q 176.80
7/31/2023 home bargains 33.98
8/3/2023 ayden
8/13/2023 charges 5.00
8/21/2023 caash
8/21/2023 cash
9/11/2023 vistaprint 211.53
9/13/2023 charges 7.74
10/9/2023 go daddy 26.38
10/10/2023 borngifted 974.25
10/14/2023 charges 5.00
10/17/2023 petrol 59.81
10/19/2023 poundland 4.50
10/25/2023 aldi 36.22
10/26/2023 poundland 15.30
10/30/2023 lidl 9.50
10/30/2023 tesco 11.00
11/13/2023 charges 5.00
11/16/2023 vistaprint 55.27
12/7/2023 paypal 39.60
12/11/2023 happicabs st ives 21.00
12/14/2023 bank charges 5.00
12/18/2023 int'l hover 14.35
12/18/2023 trans fee 0.39
12/22/2023 b&q eastleigh 119.05
1/17/2024 sumup 34.80
1/29/2024 charities trust
2/5/2024 ayden nv
2/13/2024 charges 5.00
2/18/2024 post ofce 9.45
2/18/2024 post ofce 9.45
2/18/2024 vistaprint 27.97
3/4/2024 borngifted 1,217.81
3/12/2024 balance to close 5,565.54
3/12/2024 charges 5.00
13.1.24 bank charges 5.00
11,713.24
in
10,042.30
113.60
10,155.90
20.00
10,175.90
109.50
10,285.40
394.10
10,679.50
10,674.10
10,566.21
10,526.21
10,492.76
10,487.76
10,479.27
10,229.27
10,221.97
10,199.22
10,194.32
10,183.17
10,158.18
10,152.78
10,113.81
10,103.81
9,737.81
8,508.33
8,451.95
8,428.95
8,332.75
8,284.11
8,267.31
8,099.21
7,933.21
7,841.04
7,838.69
7,823.70
7,817.70
7,691.90
7,682.95
10.00
7,692.95
7,516.15
7,482.17
19.17
7,501.34
7,496.34
315.40
7,811.74
170.00
7,981.74
7,770.21
7,762.47
7,736.09
6,761.84		 donations
fundraising
- 699.17 - 971.77
- 113.60
- 20.00
- 109.50
- 394.10
- 10.00
- 19.17
- 315.40
- 170.00
6,756.84
6,697.03
6,692.53
6,656.31
6,641.01
6,631.51
6,620.51
6,615.51
6,560.24
6,520.64
6,499.64
6,494.64
6,480.29
6,479.90
6,360.85
6,326.05
500.00 6,826.05 - - 500.00
19.17 6,845.22 - - 19.17
6,840.22
6,830.77
6,821.32
6,793.35
5,575.54
10.00
5.00
0.00
0.00
1,670.94 - 10,042.30 - 699.17 - 971.77
- 10,042.30
- 10,042.30
- 10,042.30 - 4,090.17 - 1,923.78
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
- 10,042.30
out purchases sundries event costs materials bank charg
- - 2,318.06 120.57 879.06 - 64.93
5.40
107.89
40.00
5.00
8.49
250.00
7.30
22.75
4.90
5.40
38.97
10.00
56.38
2.35
14.99
6.00
33.98
5.00
211.53
7.74
26.38
974.25

5.00 59.81 4.50 36.22 15.30 9.50 11.00 5.00 55.27 21.00 5.00 14.35 0.39 34.80 5.00 27.97 1,217.81 5.00 5.00 - - 2,318.06 120.57 879.06 - 64.93 -5,565.54 - 2,318.06 120.57 879.06 465.58 64.93

252.00

insurance postage repairs transfer
- 72.45 2,692.63 5,565.54
33.45
11.15
24.99
366.00
1,229.48
23.00
96.20
48.64
16.80
168.10
166.00
92.17
125.80
8.95
176.80

39.60 119.05 9.45 9.45 5,565.54 - 72.45 2,692.63 5,565.54 63.39 72.45 2,692.63 5,565.54 250.00

bfwd 10,042.30
receipts
bank 1 1,670.94
bank 2 4,098.01
payments
bank 1 6,147.70
bank 2 778.97
ob adj 245.00
cfwd 9,129.58
16,056.25 16,056.25
-

in

1 out in
2
29 12/5/2023 baynards school 20.00
7 5/19/2023 boreham village hall 163.58
11 8/9/2023 C Miller psychic night 80.00
28 12/5/2023 calstr-jarld owls abop 20.00
21 10/25/2023 cash 110.00
22 10/25/2023 cash 437.00
4 4/16/2023 charges 5.00
6 5/17/2023 charges 5.40
8 6/16/2023 charges 5.00
9 7/17/2023 charges 5.00
12 8/16/2023 charges 5.00
14 9/16/2023 charges 5.00
15 10/17/2023 charges 5.00
24 11/16/2023 charges 7.99
30 12/17/2023 charges 5.00
32 1/16/2024 charges 5.00
34 2/16/2024 charges 5.00
36 3/18/2024 charges 5.00
3 4/4/2023 chq 60.00
25 11/19/2023 freeman shaun 40.00
31 1/5/2024 groundwork uk 1,125.00
33 1/23/2024 heybride parish 100.00
37 3/20/2024 katy betts 250.00
16 10/20/2023 l app outstand about club 100.00
18 10/25/2023 paypal 0.01
19 10/25/2023 paypal 135.00
20 10/25/2023 paypal 200.00
27 12/3/2023 pickman cakery 20.00
23 11/8/2023 plantation hall 232.00
26 12/2/2023 rosie walker 20.00
13 8/20/2023 rowena jordan 50.00
17 10/24/2023 shamrock resin 20.00
5 5/12/2023 SWFTC donation 931.00
10 8/2/2023 the endeavour 700.00
35 3/12/2014 trf 5,565.54
38
39 778.97 9,663.55
40
41
42
43
44
45
46
47

48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95

96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123

donations fundraising transfer
- 3,391.00 - 952.01 - 5,565.54
245.00 - 245.00
225.00
61.42
141.42 - 80.00
161.42 - 20.00
271.42 - 110.00
708.42 - 437.00
703.42
698.02
693.02
688.02
683.02
678.02
673.02
665.03
660.03
655.03
650.03
645.03
705.03 - 60.00
745.03 - 40.00
1,870.03 - 1,125.00
1,970.03 - 100.00
1,720.03
1,820.03 - 100.00
1,820.04 - 0.01
1,955.04 - 135.00
2,155.04 - 200.00
2,175.04 - 20.00
1,943.04
1,963.04 - 20.00
1,913.04
1,933.04 - 20.00
2,864.04 - 931.00
3,564.04 - 700.00
9,129.58 - 5,565.54
- 6,013.95
- 12,027.90

7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90

7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90

7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90

out purchases sundries event costs materials bank charg
- - - - 465.58 - 63.39
20.00
163.58
5.00
5.40
5.00
5.00
5.00
5.00
5.00
7.99
5.00
5.00
5.00
5.00

232.00 50.00

insurance postage repairs accy - - - 250.00

250.00