## **ANNUAL MEETING MINUTES FOR** The Lexi Doll Charity ## **MEETING DETAILS** Chairperson: Jessica Frost Secretary: Jan Brading Date: 23/05/24 Time: 21:00 Location: 124 Street Address: Pollards Green City: Chelmsford County: Essex Postcode: CM2 6UL ## **ATTENDEES** Jessica Frost / Lesley Ware / Jan Brading / Rowena Jordan / Melissa Rice / Rita Rice / Andrina Harris ## **CALL TO ORDER** I call this meeting for our AGM meeting, to appoint trustees for the new year May 2024 to May 2025 ## **OLD BUSINESS** Last AGM meeting May 2023 approved JF seconded LW as a true record no comments or questions minutes agreed Closed on last year of business May 2023 £N/A Closed on last year of business May 2024 £9527.37 ## **CHAIR PERSON REPORT (JF)** Thanks for everyone for keeping The Lexi Doll Charity going from strength to strength. We have had an amazing year with donations from bigger companies since we have got our charity number. We need to continue with our great work and get into more hospitals with our total of being 35 including a new one this reporting year. There are no questions and report is accepted ## **TREASURER REPORT (LW)** Full copy of accounts is available on request Accounts reported by Katie Batts (accoundant April 2022 to April 2023) There are no questions and report is accepted ## **NEW BUSINESS** Table top sales - run by outside organisations Tombola / Game stalls - run by outside organisations Halloween - run by the Charity Christmas - run by the Charity Easter - run by the Charity REVIEW THE ANNUAL BUDGET - Not applicable ## **VOTE** Chair - AH Voted JF seconded RJ Secretary - MR Voted JB seconded RR Treasurer - JF Voted LW seconded JB Trustiee - LW Voted RJ / MR / RR/ AR seconded JB Unanimous vote 23/05/24 21:40 Jessica Frost Lesley Ware Jan Brading Rowena Jordan Melissa Rice Rita Rice Andrina Harris ## **APPOINTMENT OF AN AUDITOR** AH nominated Accountant Katy Betts seconded JF ## **ADJOURNMENT** There were no furture questions or comments and those present were thanked for attendance Meeting Closed: 23/05/2024 21:47 Minutes submitted by: Jessica Frost Signed: ___________________ Approved by: Jan Brading Signed.. ## **The Lexi Doll Charity** ## **Receipts and pay** 4/1/2023 ## **For the period from** ## **Section A Receipts and payments** ## **Unrestricted funds Restricted funds** |**to the nearest £**
**A1 Receipts**
donations
**4,090**
fundraising
**1,924**
**-**
**-**
**-**
**-**
**-**
**-**
**6,014**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 6,014**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales, (see**
**table).**|**to the nearest £**| |---|---| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||| ||**-**| ||**-**| ||**-**| ||| ||**-**| |**A3 Payments**
purchases
**2,318**
sundries
**121**
event costs
**1,345**
materials
**-**
bank charges
**130**
insurance
**-**
postage
**72**
storage
**2,693**
legal
**250**
**_Sub total_ 6,928**
**-**
**-**
**_Sub total_ -**
**A4 Asset and investment purchases, (see**
**table)**|**A3 Payments**
purchases
**2,318**
sundries
**121**
event costs
**1,345**
materials
**-**
bank charges
**130**
insurance
**-**
postage
**72**
storage
**2,693**
legal
**250**
**_Sub total_ 6,928**
**-**
**-**
**_Sub total_ -**
**A4 Asset and investment purchases, (see**
**table)**|| |---|---|---| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||| |**A4 Asset and investment purchases, (see**
**table)**||| ||**-**|**-**| ||**-**|**-**| |**_Sub total_ **|**-**|**-**| |**_Total payments_ 6,928**
**_Net of receipts/(payments)_ - 914**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**10,042**
**_Cash funds this year end_ 9,128**|**-**| |---|---| ||| ||**-**| ||**-**| ||**-**| ||**-**| ## **Section B Statement of assets and liabilities at the end of the** ## **Categories** ## **Details** ## **B1 Cash funds** Cash at bank ## _**Total cash funds**_ (agree balances with receipts and payments account(s)) ## **Details** ## **B2 Other monetary assets** ## **Details** ## **B3 Investment assets** ## **Details** ## **B4 Assets retained for the charity’s own use** ## **Details** ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees Signature **----- Start of picture text -----**
1194495
**----- End of picture text -----**
## **ments accounts** **CC16a** 3/31/2024 **To** ## **Endowment funds Total funds** ## **Last year** ## **to the nearest £ to the nearest £ to the nearest £** |**-**||**4,090**||**1,675**| |---|---|---|---|---| |**-**||**1,924**||**4,861**| |**-**||**-**||**-**| |**-**||**-**||**-**| |**-**||**-**||**-**| |**-**||**-**||**-**| |**-**||**-**||**-**| |**-**||**-**||**-**| |**-**||**6,014**||**6,536**| ||**-**||||**-**|||||| |---|---|---|---|---|---|---|---|---|---|---| ||**-**||||**-**||||**-**|| ||**-**||||**-**||||**-**|| |||||||||||| ||**-**||||**6,014**||||**6,536**|| |**-**||**2,318**||**4,712**| |---|---|---|---|---| |**-**||**121**||**283**| |**-**||**1,345**||**700**| |**-**||**-**||**277**| |**-**||**130**||**82**| |**-**||**-**||**163**| |**-**||**72**||**193**| |**-**||**2,693**||**-**| |**-**||**250**||**-**| |**-**||**6,928**||**6,410**| |**-**||**-**||| |---|---|---|---|---| |**-**||**-**||| |**-**||**-**||**-**| |||**-**|||||**6,928**||||**6,410**|| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| ||**-**|||||**-**|**914**||||**126**|| ||**-**||||||**-**||||**-**|| ||**-**||||||**10,042**||||**-**|| ||**-**||||||**9,128**||||**126**|| ## **e period** ## **Unrestricted funds Restricted funds Endowment funds** - 2 |**to nearest £**
**9,130**
**-**
**-**
**9,130**|**to nearest £**
**-**
**-**
**-**
**-**|**to nearest £**| |---|---|---| |**9,130**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**9,130**|**-**|**-**| Agreement Error OK OK ## **Unrestricted funds Restricted funds Endowment funds** |**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**| |---|---|---| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**Fund to which asset**
**belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---|---| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| |**Fund to which asset**
**belongs**|**Cost (optional)**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---|---| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| |**-**||**-**| |---|---|---| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**Amount due (optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
**Fund to which liability**
**relates**|**When due (optional)**| |---|---| ||| ||| ||| ||| ||| ||Date of approval| ||| ||| 1 out |4/5/2023|Jessica Frist tiptree jobserve|| |---|---|---| |4/5/2023|Jessica Frost tiptree ladies gro|| |4/5/2023|jessica frost morrisons|| |4/5/2023|Jessica frost easter 2023|| |4/13/2023|charges|5.40| |4/21/2023|vistaprint|107.89| |5/3/2023|chq|40.00| |5/9/2023|post ofce|33.45| |5/14/2023|bank charges|5.00| |5/22/2023|paypal ebay|8.49| |5/29/2023|cash|250.00| |6/6/2023|poundstretcher|7.30| |6/6/2023|the works|22.75| |6/8/2023|mccols|4.90| |6/8/2023|post ofce|11.15| |6/10/2023|toolstation|24.99| |6/13/2023|bank charges|5.40| |6/19/2023|pizza hut|38.97| |6/19/2023|sumup friends of south woodham|10.00| |6/22/2023|morley skips|366.00| |6/22/2023|sufolk woodcraft|1,229.48| |6/23/2023|paypal ebay|56.38| |6/26/2023|b&q|23.00| |6/26/2023|b&q|96.20| |6/28/2023|b&q|48.64| |6/29/2023|b&q|16.80| |7/5/2023|greenwood moreland|168.10| |7/10/2023|paypal|166.00| |7/10/2023|toolstation|92.17| |7/11/2023|ebay|2.35| |7/12/2023|ebay|14.99| |7/14/2023|charges|6.00| |7/17/2023|wickes|125.80| |7/24/2023|post ofce|8.95| |7/27/2023|jessica frost|| |7/28/2023|B&Q|176.80| |7/31/2023|home bargains|33.98| |8/3/2023|ayden|| |8/13/2023|charges|5.00| |8/21/2023|caash|| |8/21/2023|cash|| |9/11/2023|vistaprint|211.53| |9/13/2023|charges|7.74| |10/9/2023|go daddy|26.38| |10/10/2023|borngifted|974.25| |10/14/2023|charges|5.00| |---|---|---| |10/17/2023|petrol|59.81| |10/19/2023|poundland|4.50| |10/25/2023|aldi|36.22| |10/26/2023|poundland|15.30| |10/30/2023|lidl|9.50| |10/30/2023|tesco|11.00| |11/13/2023|charges|5.00| |11/16/2023|vistaprint|55.27| |12/7/2023|paypal|39.60| |12/11/2023|happicabs st ives|21.00| |12/14/2023|bank charges|5.00| |12/18/2023|int'l hover|14.35| |12/18/2023|trans fee|0.39| |12/22/2023|b&q eastleigh|119.05| |1/17/2024|sumup|34.80| |1/29/2024|charities trust|| |2/5/2024|ayden nv|| |2/13/2024|charges|5.00| |2/18/2024|post ofce|9.45| |2/18/2024|post ofce|9.45| |2/18/2024|vistaprint|27.97| |3/4/2024|borngifted|1,217.81| |3/12/2024|balance to close|5,565.54| |3/12/2024|charges|5.00| |13.1.24|bank charges|5.00| |||11,713.24| |in
10,042.30
113.60
10,155.90
20.00
10,175.90
109.50
10,285.40
394.10
10,679.50
10,674.10
10,566.21
10,526.21
10,492.76
10,487.76
10,479.27
10,229.27
10,221.97
10,199.22
10,194.32
10,183.17
10,158.18
10,152.78
10,113.81
10,103.81
9,737.81
8,508.33
8,451.95
8,428.95
8,332.75
8,284.11
8,267.31
8,099.21
7,933.21
7,841.04
7,838.69
7,823.70
7,817.70
7,691.90
7,682.95
10.00
7,692.95
7,516.15
7,482.17
19.17
7,501.34
7,496.34
315.40
7,811.74
170.00
7,981.74
7,770.21
7,762.47
7,736.09
6,761.84|donations
fundraising| |---|---| ||- 699.17 - 971.77| ||- 113.60
- 20.00
- 109.50
- 394.10
- 10.00
- 19.17
- 315.40
- 170.00| |||6,756.84|||||| |---|---|---|---|---|---|---|---| |||6,697.03|||||| |||6,692.53|||||| |||6,656.31|||||| |||6,641.01|||||| |||6,631.51|||||| |||6,620.51|||||| |||6,615.51|||||| |||6,560.24|||||| |||6,520.64|||||| |||6,499.64|||||| |||6,494.64|||||| |||6,480.29|||||| |||6,479.90|||||| |||6,360.85|||||| |||6,326.05|||||| |500.00||6,826.05|-|-|500.00||| |19.17||6,845.22|-|-|19.17||| |||6,840.22|||||| |||6,830.77|||||| |||6,821.32|||||| |||6,793.35|||||| |||5,575.54|||||| |||10.00|||||| |||5.00|||||| |||0.00|||||| |||0.00|||||| |1,670.94|-|10,042.30||-|699.17|-|971.77| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30||-|4,090.17|-|1,923.78| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| ||-|10,042.30|||||| - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 - 10,042.30 ||out||purchases|sundries|event costs materials bank charg| |---|---|---|---|---|---| |-||-|2,318.06|120.57|879.06 - 64.93| ||||||5.40| ||||||107.89| ||||||40.00| ||||||5.00| ||||||8.49| ||||||250.00| |||||7.30|| ||||||22.75| |||||4.90|| ||||||5.40| ||||||38.97| ||||10.00||| ||||||56.38| |||||2.35|| |||||14.99|| ||||||6.00| ||||33.98||| ||||||5.00| ||||||211.53| ||||||7.74| |||||26.38|| ||||974.25||| 5.00 59.81 4.50 36.22 15.30 9.50 11.00 5.00 55.27 21.00 5.00 14.35 0.39 34.80 5.00 27.97 1,217.81 5.00 5.00 - - 2,318.06 120.57 879.06 - 64.93 -5,565.54 - 2,318.06 120.57 879.06 465.58 64.93 252.00 |insurance|postage|repairs|transfer| |---|---|---|---| |-|72.45|2,692.63|5,565.54| ||33.45||| ||11.15||| |||24.99|| |||366.00|| |||1,229.48|| |||23.00|| |||96.20|| |||48.64|| |||16.80|| |||168.10|| |||166.00|| |||92.17|| |||125.80|| ||8.95||| |||176.80|| 39.60 119.05 9.45 9.45 5,565.54 - 72.45 2,692.63 5,565.54 63.39 72.45 2,692.63 5,565.54 250.00 - - - - - - - |bfwd|10,042.30|| |---|---|---| |receipts||| |bank 1|1,670.94|| |bank 2|4,098.01|| |payments||| |bank 1||6,147.70| |bank 2||778.97| |ob adj|245.00|| |cfwd||9,129.58| ||16,056.25|16,056.25| ||-|| in ||||||| |---|---|---|---|---|---| |1|||out||in| |2|||||| |29|12/5/2023|baynards school||20.00|| |7|5/19/2023|boreham village hall||163.58|| |11|8/9/2023|C Miller psychic night|||80.00| |28|12/5/2023|calstr-jarld owls abop|||20.00| |21|10/25/2023|cash|||110.00| |22|10/25/2023|cash|||437.00| |4|4/16/2023|charges||5.00|| |6|5/17/2023|charges||5.40|| |8|6/16/2023|charges||5.00|| |9|7/17/2023|charges||5.00|| |12|8/16/2023|charges||5.00|| |14|9/16/2023|charges||5.00|| |15|10/17/2023|charges||5.00|| |24|11/16/2023|charges||7.99|| |30|12/17/2023|charges||5.00|| |32|1/16/2024|charges||5.00|| |34|2/16/2024|charges||5.00|| |36|3/18/2024|charges||5.00|| |3|4/4/2023|chq|||60.00| |25|11/19/2023|freeman shaun|||40.00| |31|1/5/2024|groundwork uk|||1,125.00| |33|1/23/2024|heybride parish|||100.00| |37|3/20/2024|katy betts||250.00|| |16|10/20/2023|l app outstand about club|||100.00| |18|10/25/2023|paypal|||0.01| |19|10/25/2023|paypal|||135.00| |20|10/25/2023|paypal|||200.00| |27|12/3/2023|pickman cakery|||20.00| |23|11/8/2023|plantation hall||232.00|| |26|12/2/2023|rosie walker|||20.00| |13|8/20/2023|rowena jordan||50.00|| |17|10/24/2023|shamrock resin|||20.00| |5|5/12/2023|SWFTC donation|||931.00| |10|8/2/2023|the endeavour|||700.00| |35|3/12/2014|trf|||5,565.54| |38|||||| |39||||778.97|9,663.55| |40|||||| |41|||||| |42|||||| |43|||||| |44|||||| |45|||||| |46|||||| |47|||||| 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 ||donations|fundraising|transfer| |---|---|---|---| ||- 3,391.00|- 952.01|- 5,565.54| |245.00|- 245.00||| |225.00|||| |61.42|||| |141.42||- 80.00|| |161.42|- 20.00||| |271.42|- 110.00||| |708.42||- 437.00|| |703.42|||| |698.02|||| |693.02|||| |688.02|||| |683.02|||| |678.02|||| |673.02|||| |665.03|||| |660.03|||| |655.03|||| |650.03|||| |645.03|||| |705.03|- 60.00||| |745.03|- 40.00||| |1,870.03|- 1,125.00||| |1,970.03|- 100.00||| |1,720.03|||| |1,820.03||- 100.00|| |1,820.04||- 0.01|| |1,955.04||- 135.00|| |2,155.04||- 200.00|| |2,175.04|- 20.00||| |1,943.04|||| |1,963.04|- 20.00||| |1,913.04|||| |1,933.04|- 20.00||| |2,864.04|- 931.00||| |3,564.04|- 700.00||| |9,129.58|||- 5,565.54| ||- 6,013.95||| ||- 12,027.90||| - - 21,432.85 - 952.01 - - - - - - - - - - - - 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 7,691.90 ||out||purchases|sundries|event costs materials bank charg| |---|---|---|---|---|---| |-||-|-|-|465.58 - 63.39| ||||||20.00| ||||||163.58| ||||||5.00| ||||||5.40| ||||||5.00| ||||||5.00| ||||||5.00| ||||||5.00| ||||||5.00| ||||||7.99| ||||||5.00| ||||||5.00| ||||||5.00| ||||||5.00| 232.00 50.00 - - 465.58 - 63.39 insurance postage repairs accy - - - 250.00 250.00