2023-03-31-accounts - Harleston And District Round Table Number 924

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Trustees’ Annual Report for the period

From 01/04/2022 Period start date To 31/03/2023 Period end date

Charity name: Harleston and District Round Table 924

Charity registration number: 1194484

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To develop the acquaintance of young men and to raise funds and distribute them in the local community
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The group organises lectures, meetings and other activities. Fundraising events including Beer Festivals, Fireworks displays, Santa Sleigh Run, etc. All funds raised are donated to local charitable causes
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Eligible charitable causes can submit a funding request form which is considered by the trustees
Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	As volunteers the members regularly contribute 20 hours in total per week to run the club
Other		The charity was registered in May 2021 having already been operated as a charity account managed by Harleston Roundtable 924 for many years. The existing bank balance was adopted by the registered charity.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Charitable activities during the financial year include: £1,158.49 school sports kits donated, £1000 donation to Diss Round Table for a gazebo, £1000 donation to Harleston Ladies Circle for their contribution to the beer festival, £645.99 donation to Waveney Food Bank, £600 donation to All Saints Church for Swift nesting boxes, £500 donation to Val’s Club Adult Support, £420 donation for Harleston Santa Grotto presents, £400 donation to Diss Disabled Riding Group, £350 hockey kits for schools, £150 Rabi Class donation, £213.50 OAP lunch, £88.66 war memorial tidy up and £25 donation to Royal British Legion The Clubs annual “Santa Sleigh” run in the South Norfolk area. The sleigh visits homes with a Santa to spread some festive cheer.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41	All funds held in a current high street bank account
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity had cash in bank of £12,173 at the end of the financial year
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity incurs negligible costs and so reserves are only required to honour funding requests
Amount of reserves held	Para 1.22	Reserves stood at £12,173 at the end of the period on a receipts and payments accounts basis
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	All funds are generated through fundraising activities organised by the trustees
Investment policy and objectives including any social investment policy adopted	Para 1.46	All funds held in current high street bank accounts
A description of the principal risks facing the charity	Para 1.46	The charity incurs negligible costs and has negligible financial commitments other than funding requests which are only approved where sufficient reserves are available. Accordingly the charity does not face any significant day to day risks.
Other

Structure, Governance and Management

Description of charity’s trusts:		Ordinary
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The trustees are appointed by the members of the charity at annual meetings

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	New trustees are provided with a copy of the Charity Commission guidance document for trustees
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity is affiliated with the Roundtable group and the trustees are members of Roundtable
Relationship with any related parties	Para 1.51	None
Other

Reference and Administrative details

Charity name	Harleston and District Round Table 924
Other name the charity uses
Registered charity number	1194484
Charity’s principal address	12A High Road, Wortwell, Harleston Norfolk. IP20 0HH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Joel Keeble	Treasurer	22/03/2021 onwards	Harleston Round Table
Dominic Keating		22/03/2021 - 12/05/2022
Marc Drury		22/03/2021 - 12/05/2022
Ian Roper	Vice Chairman	12/05/2022 onwards
Robert Vincent		05/01/2023 onwards
Adam Lascelles		05/01/2023 onwards

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Ian RoIan Roperper (Dec 18, 2023 16:34 GMT) Joel Keeble Joel Keeble(Dec 18, 2023 21:40 GMT)

Full name(s) Ian Roper

Joel Keeble

Position (eg Secretary, Chairman & Treasurer Trustee Chair, etc)

Date 18/12/2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Harleston and District Round Table 924

On accounts for the year 31/03/2023 Charity no 1194484 ended (if any) Set out on pages 1 to 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023 .

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: 18/12/2023 Name: Anthony Brice MEng (Hons) FCCA Relevant professional ACCA qualification(s) or body (if any): Address: 10, The Thoroughfare, Harleston, Norfolk IP20 9AX

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER

Charity Name		No (if any)
Harleston and District Round Table 924		1194484
Receipts andpayments accounts			CC16a
For the period from	01/04/2022 Period start date	31/03/2023 Period end date To

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 23,584 1,774 937 - - - - - 26,295 - - -	Restricted funds to the nearest £ - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - -	Total funds to the nearest £ 23,584 1,774 937 - - - - - 26,295 - - - 26,295 12,804 2,241 600 1,094 6,686 269 - - - 23,694 - - - 23,694 2,601	Last year to the nearest £
Sponsorshipand takings from beer festival	23,584				20,682
Takings from oither events	1,774				2,165
Donations from other events	937				2,380
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	26,295				25,227

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
	26,295	-	-	26,295	25,227
	12,804 2,241 600 1,094 6,686 269 - - -	- - - - - - - - -	- - - - - - - - -
Beer festival costs	12,804	-	-	12,804	10,368
Other event costs	2,241	-	-	2,241	1,442
Storage costs	600	-	-	600	830
Equipment	1,094	-	-	1,094	3,087
Charitable donations	6,686	-	-	6,686	4,490
Sundryexpenses	269	-	-	269	116
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	23,694	-	-	23,694	20,333
	- - - 23,694 2,601 - 9,572 12,173	- - - - - - - -	- - - - - - - -
A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					20,333

	2,601	-	-	2,601	4,894
	-	-	-	-	-
	9,572	-	-	9,572	4,678
	12,173	-	-	12,173	9,572

CCXX R1 accounts (SS)

18/12/2023

Section B Statement of assets and liabilities at the end of the period

Details None Details BBQ Sum Up device Details *Total cash funds* (agree balances with receipts and payments account(s)) None Details Current account Details 20ft container Branded Gazebo Signature Ian Roper(Dec 18,2023 16:34 GMT) Ian Roper Joel Keeble (Dec 18, 2023 21:40 GMT) Joel Keeble	Unrestricted funds to nearest £ 12,173 - - 12,173	Restricted funds to nearest £ - - -	Endowment funds to nearest £
	12,173	-	-
	-	-	-
	-	-	-
	12,173	-	-
	OK		OK
			Endowment funds to nearest £
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			-
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			-
			-
			Current value (optional)
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			-
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			Current value (optional)
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			When due (optional)






			Date of approval
Ian Roper(Dec 18,2023 16:34 GMT) Ian Roper	Ian Roper		18/12/2023
Joel Keeble (Dec 18, 2023 21:40 GMT) Joel Keeble	Joel Keeble		18/12/2023

CCXX R2 accounts (SS)

18/12/2023