## **Trustees’ Annual Report for the period** **From 01/04/2022 Period start date To 31/03/2023 Period end date** **Charity name: Harleston and District Round Table 924** ## **Charity registration number: 1194484** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To develop the acquaintance of young**
**men and to raise funds and distribute**
**them in the local community**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The group organises lectures, meetings**
**and other activities. Fundraising events**
**including Beer Festivals, Fireworks**
**displays, Santa Sleigh Run, etc. All funds**
**raised are donated to local charitable**
**causes**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees confirm that they have had**
**regard to the guidance issued by the**
**Charity Commission on public benefit**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Eligible charitable causes can submit a**
**funding request form which is considered**
**by the trustees**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable**| |Contribution made by
volunteers|Para 1.38|**As volunteers the members regularly**
**contribute 20 hours in total per week to**
**run the club**| |Other||**The charity was registered in May 2021**
**having already been operated as a charity**
**account managed by Harleston**
**Roundtable 924 for many years. The**
**existing bank balance was adopted by**
**the registered charity.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Charitable activities during the financial**
**year include:**
**£1,158.49 school sports kits donated,**
**£1000 donation to Diss Round Table for a**
**gazebo, £1000 donation to Harleston**
**Ladies Circle for their contribution to the**
**beer festival, £645.99 donation to**
**Waveney Food Bank, £600 donation to All**
**Saints Church for Swift nesting boxes,**
**£500 donation to Val’s Club Adult**
**Support, £420 donation for Harleston**
**Santa Grotto presents, £400 donation to**
**Diss Disabled Riding Group, £350 hockey**
**kits for schools, £150 Rabi Class**
**donation, £213.50 OAP lunch, £88.66 war**
**memorial tidy up and £25 donation to**
**Royal British Legion**
**The Clubs annual “Santa Sleigh” run in**
**the South Norfolk area. The sleigh visits**
**homes with a Santa to spread some**
**festive cheer.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|**All funds held in a current high street**
**bank account**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity had cash in bank of £12,173**
**at the end of the financial year**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity incurs negligible costs and**
**so reserves are only required to honour**
**funding requests**| |Amount of reserves held|Para 1.22|**Reserves stood at £12,173 at the end of**
**the period on a receipts and payments**
**accounts basis**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**All funds are generated through**
**fundraising activities organised by the**
**trustees**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**All funds held in current high street bank**
**accounts**| |A description of the principal
risks facing the charity|Para 1.46|**The charity incurs negligible costs and**
**has negligible financial commitments**
**other than funding requests which are**
**only approved where sufficient reserves**
**are available. Accordingly the charity**
**does not face any significant day to day**
**risks.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Ordinary**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The trustees are appointed by the**
**members of the charity at annual**
**meetings**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**New trustees are provided with a copy of**
**the Charity Commission guidance**
**document for trustees**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity is affiliated with the**
**Roundtable group and the trustees are**
**members of Roundtable**| |Relationship with any related
parties|Para 1.51|**None**| |Other||| ## **Reference and Administrative details** |Charity name|Harleston and District Round Table 924| |---|---| |Other name the charity uses|| |Registered charity number|1194484| |Charity’s principal address|12A High Road, Wortwell, Harleston
Norfolk. IP20 0HH| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee(if any)**| |---|---|---|---|---| ||Joel Keeble|Treasurer|22/03/2021 onwards|Harleston Round Table| ||Dominic Keating||22/03/2021 - 12/05/2022|| ||Marc Drury||22/03/2021 - 12/05/2022|| ||Ian Roper|Vice Chairman|12/05/2022 onwards|| ||Robert Vincent||05/01/2023 onwards|| ||Adam Lascelles||05/01/2023 onwards|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets **None** held in this capacity Name and objects of the **Not applicable** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **Not applicable** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser **||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Ian RoIan Roperper (Dec 18, 2023 16:34 GMT) Joel Keeble Joel Keeble(Dec 18, 2023 21:40 GMT) > **Full name(s)** Ian Roper ## Joel Keeble **Position (eg Secretary,** Chairman & Treasurer Trustee **Chair, etc)** **Date** 18/12/2023 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of Harleston and District Round Table 924** > **On accounts for the year 31/03/2023 Charity no 1194484 ended (if any) Set out on pages 1 to 2** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2023** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. - **Independent** I have completed my examination. I confirm that no material matters have - **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 18/12/2023 **Name:** Anthony Brice MEng (Hons) FCCA **Relevant professional** ACCA **qualification(s) or body (if any): Address:** 10, The Thoroughfare, Harleston, Norfolk IP20 9AX 1 **Oct 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER** |**Charity Name**||**No (if any)**|| |---|---|---|---| |**Harleston and District Round Table 924**||**1194484**|| |**Receipts andpayments accounts**|||**CC16a**| |**For the period**
**from**|**01/04/2022**
Period start date|**31/03/2023**
Period end date
**To**|| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**23,584**
**1,774**
**937**
**-**
**-**
**-**
**-**
**-**

**26,295**
**-**
**-**
**-**|**Unrestricted**
**funds**
**to the nearest £**
**23,584**
**1,774**
**937**
**-**
**-**
**-**
**-**
**-**

**26,295**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**23,584**
**1,774**
**937**
**-**
**-**
**-**
**-**
**-**
**26,295**
**-**
**-**
**-**
**26,295**
**12,804**
**2,241**
**600**
**1,094**
**6,686**
**269**
**-**
**-**
**-**
**23,694**
**-**
**-**
**-**
**23,694**
**2,601**|**Total funds**
**to the nearest £**
**23,584**
**1,774**
**937**
**-**
**-**
**-**
**-**
**-**
**26,295**
**-**
**-**
**-**
**26,295**
**12,804**
**2,241**
**600**
**1,094**
**6,686**
**269**
**-**
**-**
**-**
**23,694**
**-**
**-**
**-**
**23,694**
**2,601**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |Sponsorshipand takings from beer festival|**23,584**||||||||**20,682**| |Takings from oither events|**1,774**||||||||**2,165**| |Donations from other events|**937**||||||||**2,380**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**26,295**||||||||**25,227**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||**26,295**||**-**||**-**||**26,295**||**25,227**| ||**12,804**
**2,241**
**600**
**1,094**
**6,686**
**269**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||||| |
Beer festival costs|**12,804**||**-**||**-**||**12,804**||**10,368**| |Other event costs|**2,241**||**-**||**-**||**2,241**||**1,442**| |Storage costs|**600**||**-**||**-**||**600**||**830**| |Equipment|**1,094**||**-**||**-**||**1,094**||**3,087**| |Charitable donations|**6,686**||**-**||**-**||**6,686**||**4,490**| |Sundryexpenses|**269**||**-**||**-**||**269**||**116**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**23,694**||**-**||**-**||**23,694**||**20,333**| ||**-**
**-**
**-**
**23,694**
**2,601**
**-**
**9,572**
**12,173**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**20,333**| ||||||||||| ||**2,601**||**-**||**-**||**2,601**||**4,894**| ||**-**||**-**||**-**||**-**||**-**| ||**9,572**||**-**||**-**||**9,572**||**4,678**| ||**12,173**||**-**||**-**||**12,173**||**9,572**| CCXX R1 accounts (SS) 18/12/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
None
**Details**
BBQ
Sum Up device
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
**Details**
Current account
**Details**
20ft container
Branded Gazebo
Signature
Ian Roper(Dec 18,2023 16:34 GMT)
Ian Roper
Joel Keeble (Dec 18, 2023 21:40 GMT)
Joel Keeble|**Unrestricted**
**funds**
**to nearest £**
**12,173**
**-**
**-**
**12,173**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---| |||**12,173**|**-**||**-**| |||**-**|**-**||**-**| |||**-**|**-**||**-**| |||**12,173**|**-**||**-**| |||OK|||OK| ||||||**Endowment**
**funds**
**to nearest £**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**When due**
**(optional)**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||Date of
approval| ||Ian Roper(Dec 18,2023 16:34 GMT)
Ian Roper|Ian Roper|||18/12/2023| ||Joel Keeble (Dec 18, 2023 21:40 GMT)
Joel Keeble|Joel Keeble|||18/12/2023| CCXX R2 accounts (SS) 18/12/2023 2