2024-03-31-accounts

Trustees’ Annual Report for the period

From Period start date 1 April 2023 To Period end date 30 March 2024

Charity name: HORNCASTLE CRISIS SUPPORT TEAM

Charity registration number: 1194472

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To relieve fnancial hardship in Horncastle and local small villages by providing food parcels, issuing grants of money for unmet needs, providing informaton on support services and other actvites as agreed by the trustees.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We operate a foodbank, run our own small grants scheme, administer a small grant scheme on behalf of Horncastle Health & Wellbeing, using ringfenced funds. We also ofer advice, signpostng to other forms of support and advice and informaton.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public beneft.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	We provide small grants to relieve fnancial hardship in Horncastle and surrounding villages. A grant making policy has been developed to guide current decision making.
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by	Para 1.38	We rely on volunteers to run our charity and most actvites are carried out by locals. They provide excellent support,to ensure we

volunteers		support those in need within the community.
Other		N/A

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We have delivered 383 standard 5 day food parcels during the fnancial year. These supported 568 adults and 391 children. We also sent out Festve Parcels at Christmas to individuals in receipt of a referral. These contained festve foods, treats, Christmas crackers and donated gifs. Ensuring everyone in our community was able to celebrate. We provided 7 small grants, from our own funds. These covered items such as white goods, school uniform and our Home Starter packs, for those moving into accommodaton with very limited possessions. We contnue to publicise these grants to professionals working with local families. Working with Horncastle Health & Wellbeing Fund, we were able to administer 11 further grants for people in the district sufering from health related conditons. Our town was hit by foods which afected many homes in Oct 2023. We worked alongside the town council on the day to ofer emergency assistance. Over the next few days, we set up drop-in support sessions with agencies able to ofer advice and emergency assistance, including local councillors. We also provided practcal support to families, who were lef homeless, such as issuing vouchers on behalf of the council, food support, bedding etc. We contnue to send out Service updates to our referral partners, outlining the assistance we can provide. We also have a website and run facebook pages with over a thousand followers.

Additional information (optional) You may choose to include further statements where relevant about:

We continue to update and where necessary

Achievements against objectives set	Para 1.41	implement new policies, around the work undertaken by our team. We are actve members of several food charity networks, regularly atending meetngs and summits with other charites in the district. Through these, we are able to ofer support, advice and work collaboratvely to ensure we maintain our ability to run efciently.
Performance of fundraising activities against objectives set	Para 1.41	Income from all sources, including grants and donatons are in line with our running costs.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The charity has a stable fnancial positon, with funds available to be rolled over into the next fnancial year, in support of general actvites and also specifcprojects.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We hold reserves against our forecast levels of future actvity to ensure that we can contnue to support our local community to the best of our abilites, over the next fnancial year. Our reserves policy is to hold at least £9000.00. This is our average yearly spend. Due to an increase in demand as infaton and cost of living afects our community we contnue to hold a higher level of reserves. This ensures that we can contnue to purchase extra food stock, as community donatons into supermarket drop-of points no longer cover our needs.
Amount of reserves held	Para 1.22	£42361.00(unrestricted funds)
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principle sources of funding for this fnancial period, included private & corporate donatons, grants and fundraising donatons from organisatons such as churches and community groups.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	We contnue to maintain a risk register and contnue to monitor 4 principle areas of risk; Stategic, Financial, Operatonal & Stakeholder. This is a recurring agenda item at our trustee meetngs and we are comfortable with the current risk levels in all areas.
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Consttuton
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Apart from the founding members, every trustee is appointed by a resoluton passed at a properly convened meetng of the trustees. In selectng individuals for appointment, the trustees have regard for the skills, knowledge and experience required for the steering and administraton of the CIO.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees		We have a code of conduct and safeguarding policy, signed and acknowledged by the volunteer as part of the inducton process. Additonal policies are also shared as appropriate for the role, such as Health & Safety, lone working and GDPR. Trustees are asked to read the abovepolicies andguidance
	Para 1.51	We have a code of conduct and safeguarding policy, signed and acknowledged by the volunteer as part of the inducton process. Additonal policies are also shared as appropriate for the role, such as Health & Safety, lone working and GDPR. Trustees are asked to read the abovepolicies andguidance

		on the Charity Commission site.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Horncastle Crisis Support Team
Other name the charity uses	Horncastle Support Team / Horncastle Community Larder
Registered charity number	1194472
Charity’s principal address	c/o Community Centre Manor House Street Horncastle LN9 5HF

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Trevor Forrester	Treasurer		Trustee Board
	Isabel Forrester			Trustee Board
	Joanne Stone			Trustee Board
	Fiona Martin			Trustee Board
	Paul Scott	Chair		Trustee Board
	NancySorenti			Trustee Board
	Douglas Rodwell		03/07/2023	Trustee Board
	Maureen Ray		26/07/2024	Trustee Board

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Paul Scott

Position (eg Secretary, Chair Chair, etc)

Date

20[th] January 2025

Executive Summary Horncastle Crisi5 Support Team For the year ended 31 March 2024 2024 Qs 52.64B.B6 30&57.32 22Jll.54 DIr￿tC0sts 37*4.39 22.669.45 NÈlassÈts 22.669.45 P95ityon Aver3Eedebtord3 Shorttermcash Fore(ast I7[￿tI￿2

Profitand Loss HUME￿￿cr15I$$wppprtTfj4

Homcastle Crisis Support Team Charity no. 1194472 INDEPENDENT EXAMINER'S REPORT I report to the charity tru51ees on my examination of the accounts of the charity for the year end 31st March 2024. Respective reS[￿SibIlItieS of trustees and examiner As the charity's trustees, you are responsible for the preparation of the accounts In accordanc8 with the requirements of the Charities Act 2011 {"Ihe Acr). I report in respect of my examination of the Trust's ac£ounts carried out under section 145 of the 2011 Acl and in carying out my examination I have followed all the applicable directions given the Charity Commission under section 145{5Mb} of the Act. Independent Examinerfs Statement I have completed my examinats'on. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records wer8 not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts sel out in the Charities lAC￿Unts and Reports) Regulations 2008 0th8r than any requirement that the accounts give a Irue and fairf view which is not a matter considered as proof an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Peter Spittlehouse