## **Trustees’ Annual Report for the period** **From Period start date 1 April 2023 To Period end date 30 March 2024** ## **Charity name: HORNCASTLE CRISIS SUPPORT TEAM** ## **Charity registration number: 1194472** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To relieve fnancial hardship in Horncastle and
local small villages by providing food parcels,
issuing grants of money for unmet needs,
providing informaton on support services and
other actvites as agreed by the trustees.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We operate a foodbank, run our own small
grants scheme, administer a small grant
scheme on behalf of Horncastle Health &
Wellbeing, using ringfenced funds. We also
ofer advice, signpostng to other forms of
support and advice and informaton.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
beneft.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|We provide small grants to relieve fnancial
hardship in Horncastle and surrounding
villages. A grant making policy has been
developed to guide current decision making.| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by|Para 1.38|We rely on volunteers to run our charity and
most actvites are carried out by locals. They
provide excellent support,to ensure we| |volunteers||support those in need within the community.| |---|---|---| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have delivered 383 standard 5 day food
parcels during the fnancial year. These
supported 568 adults and 391 children.
We also sent out Festve Parcels at Christmas
to individuals in receipt of a referral. These
contained festve foods, treats, Christmas
crackers and donated gifs. Ensuring everyone
in our community was able to celebrate.
We provided 7 small grants, from our own
funds. These covered items such as white
goods, school uniform and our Home Starter
packs, for those moving into accommodaton
with very limited possessions. We contnue to
publicise these grants to professionals working
with local families.
Working with Horncastle Health & Wellbeing
Fund, we were able to administer 11 further
grants for people in the district sufering from
health related conditons.
Our town was hit by foods which afected
many homes in Oct 2023. We worked
alongside the town council on the day to ofer
emergency assistance. Over the next few days,
we set up drop-in support sessions with
agencies able to ofer advice and emergency
assistance, including local councillors. We also
provided practcal support to families, who
were lef homeless, such as issuing vouchers
on behalf of the council, food support, bedding
etc.
We contnue to send out Service updates to
our referral partners, outlining the assistance
we can provide. We also have a website and
run facebook pages with over a thousand
followers.| ## **Additional information (optional)** You may choose to include further statements where relevant about: We continue to update and where necessary |Achievements against
objectives set|Para 1.41|implement new policies, around the work
undertaken by our team.
We are actve members of several food charity
networks, regularly atending meetngs and
summits with other charites in the district.
Through these, we are able to ofer support,
advice and work collaboratvely to ensure we
maintain our ability to run efciently.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Income from all sources, including grants and
donatons are in line with our running costs.| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity has a stable fnancial positon, with
funds available to be rolled over into the next
fnancial year, in support of general actvites
and also specifcprojects.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold reserves against our forecast levels of
future actvity to ensure that we can contnue
to support our local community to the best of
our abilites, over the next fnancial year. Our
reserves policy is to hold at least £9000.00. This
is our average yearly spend.
Due to an increase in demand as infaton and
cost of living afects our community we
contnue to hold a higher level of reserves. This
ensures that we can contnue to purchase extra
food stock, as community donatons into
supermarket drop-of points no longer cover
our needs.| |Amount of reserves held|Para 1.22|£42361.00(unrestricted funds)| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Principle sources of funding for this fnancial
period, included private & corporate
donatons, grants and fundraising donatons
from organisatons such as churches and
community groups.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|We contnue to maintain a risk register and
contnue to monitor 4 principle areas of risk;
Stategic, Financial, Operatonal & Stakeholder.
This is a recurring agenda item at our trustee
meetngs and we are comfortable with the
current risk levels in all areas.| |Other||N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Consttuton| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Apart from the founding members, every
trustee is appointed by a resoluton passed at a
properly convened meetng of the trustees.
In selectng individuals for appointment, the
trustees have regard for the skills, knowledge
and experience required for the steering and
administraton of the CIO.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees||We have a code of conduct and safeguarding
policy, signed and acknowledged by the
volunteer as part of the inducton process.
Additonal policies are also shared as
appropriate for the role, such as Health &
Safety, lone working and GDPR. Trustees are
asked to read the abovepolicies andguidance| |---|---|---| ||Para 1.51|We have a code of conduct and safeguarding
policy, signed and acknowledged by the
volunteer as part of the inducton process.
Additonal policies are also shared as
appropriate for the role, such as Health &
Safety, lone working and GDPR. Trustees are
asked to read the abovepolicies andguidance| |||on the Charity Commission site.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|N/A| |Relationship with any
related parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charity name|Horncastle Crisis Support Team| |---|---| |Other name the charity uses|Horncastle Support Team / Horncastle Community Larder| |Registered charity number|1194472| |Charity’s principal address|c/o
Community Centre
Manor House Street
Horncastle
LN9 5HF| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Trevor Forrester|Treasurer||Trustee Board| ||Isabel Forrester|||Trustee Board| ||Joanne Stone|||Trustee Board| ||Fiona Martin|||Trustee Board| ||Paul Scott|Chair||Trustee Board| ||NancySorenti|||Trustee Board| ||Douglas Rodwell||03/07/2023|Trustee Board| ||Maureen Ray||26/07/2024|Trustee Board| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Paul Scott **Position (eg Secretary,** Chair **Chair, etc)** **Date** 20[th] January 2025 Executive Summary Horncastle Crisi5 Support Team For the year ended 31 March 2024 2024 Qs 52.64B.B6 30&57.32 22Jll.54 DIr￿tC0sts 37*4.39 22.669.45 NÈlassÈts 22.669.45 P95ityon Aver3Eedebtord3 Shorttermcash Fore(ast I7[￿tI￿2 Profitand Loss HUME￿￿cr15I$$wppprtTfj4 Homcastle Crisis Support Team Charity no. 1194472 INDEPENDENT EXAMINER'S REPORT I report to the charity tru51ees on my examination of the accounts of the charity for the year end 31st March 2024. Respective reS[￿SibIlItieS of trustees and examiner As the charity's trustees, you are responsible for the preparation of the accounts In accordanc8 with the requirements of the Charities Act 2011 {"Ihe Acr). I report in respect of my examination of the Trust's ac£ounts carried out under section 145 of the 2011 Acl and in carying out my examination I have followed all the applicable directions given the Charity Commission under section 145{5Mb} of the Act. Independent Examinerfs Statement I have completed my examinats'on. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records wer8 not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts sel out in the Charities lAC￿Unts and Reports) Regulations 2008 0th8r than any requirement that the accounts give a Irue and fairf view which is not a matter considered as proof an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Peter Spittlehouse