2023-03-31-accounts - Horncastle Crisis Support Team

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From Period start date 1 April 2022 To Period end date 30 March 2023

Charity name: HORNCASTLE CRISIS SUPPORT TEAM

Charity registration number: 1194472

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To relieve fnancial hardship in Horncastle and local small villages by providing food parcels, issuing grants of money for unmet needs, providing information on support services and other activities as agreed by the trustees.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We operate a foodbank, run our own small grants scheme, administer a small grant scheme on behalf of Horncastle Health & Wellbeing, using ringfenced funds. We also run a regular drop-in advice service, signposting to other forms of support and assisting with advice and information.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public beneft.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	We provide small grants to relieve fnancial hardship in Horncastle and surrounding villages. A grant making policy has been developed to guide currentdecision making.
Policy on social investment including program related investment	Para 1.38	N/A


Contribution made by volunteers	Para 1.38	We rely on volunteers to run our charity and most activities are carried out by locals. They provide excellent support, to ensure we support those in need within the community.
Other		N/A

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We have delivered 335 standard 5 day food parcels during the fnancial year. These supported 854 adults and 315 children. We also sent out Festive Parcels at Christmas to 297 individuals. These contained festive foods, crackers and donated gifts. Ensuring everyone in our community was able to celebrate. We provided 18 small grants, from our own funds. These covered items such as white goods, school uniform and our Home Starter packs, for those moving into accommodation with very limited possessions. We continue to publicise these grants to professionals working with local families. Working with Horncastle Health & Wellbeing Fund, we were able to administer 13 further grants for people in the district sufering from health related conditions. 24 supermarket vouchers were issued on behalf of ELDC for the Household Support Fund. We continue to send out Service updates to our referral partners, outlining the assistance we can provide. We also have a website and run facebook pages with over a thousandfollowers.

Additional information (optional) You may choose to include further statements where relevant about: We continue to update and where necessary implement new policies, Achievements against Para 1.41 around the work undertaken by our

objectives set		team. We are active members of East Lindsey Food Bank Collective, regularly attending meetings with other food charities in the district. Through which, we are able to ofer support, advice and work collaboratively to ensure we maintain our ability to run efciantly.
Performance of fundraising activities against objectives set	Para 1.41	Income form all sources, including grants and donations are in line with our running costs.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The charity has a stable fnancial position, with funds available to be rolled over into the next fnancial year, in support of general activities and also specifc projects.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We hold reserves against our forecast levels of future activity to ensure that we can continue to support our local community to the best of our abilities, over the next fnancial year. Our reserves policy is to hold at least £9000.00. Due to an increase in demand as infation and cost of living afects our community we continue to hold a higher level of reserves. This ensures that we can continue to purchase extra food stock, as community donations into supermarket drop-of pointsnolongercoverour needs.
Amount of reservesheld	Para 1.22	£18508.56 (unrestrictedfunds)
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going	Para 1.23	N/A

concern

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principle sources of funding for this fnancial period, included private & corporate donations, grants and fundraising donations from organisations such as churches and community groups.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	We continue to maintain a risk register and continue to monitor 4 principle areas of risk; Stategic, Financial, Operational & Stakeholder. This is a recurring agenda item at our trustee meetings and we are comfortable with the current risk levelsinallareas.
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Apart from the founding members, every trustee is appointed by a resolution passed at a properly convened meeting of the trustees. In selecting individuals for appointment, the trustees have regard for the skills, knowledge and experience required for the steering and administrationof the CIO.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and trainingof trustees	Para 1.51	We have a code of conduct and safeguarding policy, signed and acknowledged by the volunteer as part of the induction process. Additionalpolicies are also shared as

		appropriate for the role, such as Safety,loneworking and GDPR.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Horncastle Crisis Support Team
Other name the charity uses	Horncastle Support Team / Horncastle Community Larder
Registered charity number	1194472
Charity’s principal address	c/o Community Centre Manor House Street Horncastle LN9 5HF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Sarah Buik	Treasurer	Trustee Board
Isabel Forrester		Trustee Board
Trevor Forrester		Trustee Board
Fiona Martin		Trustee Board
Paul Scott	Chair	Trustee Board
S. Amanda Eastwood		Trustee Board

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Paul Scott

Position (eg Secretary, Chair Chair, etc)

Date

13[th] February 2024

	Horncastle Crisis Support Team	Horncastle Crisis Support Team	Horncastle Crisis Support Team	Horncastle Crisis Support Team	CC16a
	For the period from	Period start date 01.04.2022	To

Section A Receipts and payments
A1 Receipts Grants 4,832 Donations 14,496 - - - - - - 19,328 - - Sub total - Total receipts 19,328 A3 Payments Food larder 8,113 Grant awards 7,783 Misc 500 Home starterpack 491 Deliveries 418 Governance 35 Insurance 168 Projects 6,012 Rent 210 Marketing& Comms 229 Sub total 23,959 - - Sub total - Total payments 23,959 Net of receipts/(payments) - 4,631 A5 Transfers between funds - A6 Cash funds last year end 17,410 Cash funds this year end 12,779 Unrestricted funds to the nearest £ *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)		to the nearest £ Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £	Last year to the nearest £
		- - - - - - -	- - - - - - - - -	4,832 14,496 - - - - - - 19,328	-
					-
					-
					-
					-
					-
					-
					-
					-

		- - -	- - -	- - -
					-
					-
				19,328
		-	-		-

		- - - - - - - - - - -	- - - - - - - - - - -	8,113 7,783 500 491 418 35 168 6,012 210 229 23,959	-
					-
					-
					-
					-
					-
					-
					-
					-
					-
					-

		- - -	- - -	- - -

					-

		-	-	23,959	-

		- - 1,271 1,271	- - - -	- 4,631 - 18,681 14,050	-
					-
					-
					-

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Bank account Details Details Details Details Signature *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 20,050 - - - - 20,050 - Agreement Error Agreement Error to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Paul Scott Trevor Forrester Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
			-
			-
			-
			-
			OK
			to nearest £ Endowment funds
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Paul Scott	13.02.2024
		Trevor Forrester	13.02.2024