## **Trustees’ Annual Report for the period** **From Period start date 1 April 2022 To Period end date 30 March 2023** ## **Charity name: HORNCASTLE CRISIS SUPPORT TEAM** ## **Charity registration number: 1194472** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To relieve fnancial hardship in
Horncastle and local small villages by
providing food parcels, issuing grants
of money for unmet needs, providing
information on support services and
other activities as agreed by the
trustees.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We operate a foodbank, run our own
small grants scheme, administer a
small grant scheme on behalf of
Horncastle Health & Wellbeing, using
ringfenced funds. We also run a
regular drop-in advice service,
signposting to other forms of support
and assisting with advice and
information.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public beneft.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|We provide small grants to relieve
fnancial hardship in Horncastle and
surrounding villages. A grant making
policy has been developed to guide
currentdecision making.| |Policy on social investment
including program related
investment|Para 1.38|N/A| |||| |---|---|---| |Contribution made by
volunteers|Para 1.38|We rely on volunteers to run our
charity and most activities are carried
out by locals. They provide excellent
support, to ensure we support those
in need within the community.| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have delivered 335 standard 5
day food parcels during the fnancial
year. These supported 854 adults and
315 children.
We also sent out Festive Parcels at
Christmas to 297 individuals. These
contained festive foods, crackers and
donated gifts. Ensuring everyone in
our community was able to celebrate.
We provided 18 small grants, from
our own funds. These covered items
such as white goods, school uniform
and our Home Starter packs, for those
moving into accommodation with very
limited possessions. We continue to
publicise these grants to professionals
working with local families.
Working with Horncastle Health &
Wellbeing Fund, we were able to
administer 13 further grants for
people in the district sufering from
health related conditions.
24 supermarket vouchers were issued
on behalf of ELDC for the Household
Support Fund.
We continue to send out Service
updates to our referral partners,
outlining the assistance we can
provide. We also have a website and
run facebook pages with over a
thousandfollowers.| **Additional information (optional)** You may choose to include further statements where relevant about: We continue to update and where necessary implement new policies, Achievements against Para 1.41 around the work undertaken by our |objectives set||team.
We are active members of East
Lindsey Food Bank Collective,
regularly attending meetings with
other food charities in the district.
Through which, we are able to ofer
support, advice and work
collaboratively to ensure we maintain
our ability to run efciantly.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Income form all sources, including
grants and donations are in line with
our running costs.| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity has a stable fnancial
position, with funds available to be
rolled over into the next fnancial
year, in support of general activities
and also specifc projects.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold reserves against our forecast
levels of future activity to ensure that
we can continue to support our local
community to the best of our abilities,
over the next fnancial year. Our
reserves policy is to hold at least
£9000.00.
Due to an increase in demand as
infation and cost of living afects our
community we continue to hold a
higher level of reserves. This ensures
that we can continue to purchase
extra food stock, as community
donations into supermarket drop-of
pointsnolongercoverour needs.| |Amount of reservesheld|Para 1.22|£18508.56 (unrestrictedfunds)| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going|Para 1.23|N/A| concern ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Principle sources of funding for this
fnancial period, included private &
corporate donations, grants and
fundraising donations from
organisations such as churches and
community groups.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|We continue to maintain a risk
register and continue to monitor 4
principle areas of risk; Stategic,
Financial, Operational & Stakeholder.
This is a recurring agenda item at our
trustee meetings and we are
comfortable with the current risk
levelsinallareas.| |Other||N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Apart from the founding members,
every trustee is appointed by a
resolution passed at a properly
convened meeting of the trustees.
In selecting individuals for
appointment, the trustees have
regard for the skills, knowledge and
experience required for the steering
and administrationof the CIO.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and trainingof trustees|Para 1.51|We have a code of conduct and
safeguarding policy, signed and
acknowledged by the volunteer as
part of the induction process.
Additionalpolicies are also shared as| |---|---|---| |||appropriate for the role, such as
Safety,loneworking and GDPR.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|N/A| |Relationship with any
related parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charity name|Horncastle Crisis Support Team| |---|---| |Other name the charity uses|Horncastle Support Team / Horncastle Community Larder| |Registered charity number|1194472| |Charity’s principal address|c/o
Community Centre
Manor House Street
Horncastle
LN9 5HF| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sarah Buik|Treasurer||Trustee Board| ||Isabel Forrester|||Trustee Board| ||Trevor Forrester|||Trustee Board| ||Fiona Martin|||Trustee Board| ||Paul Scott|Chair||Trustee Board| ||S. Amanda
Eastwood|||Trustee Board| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year N/A** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Paul Scott **Position (eg Secretary,** Chair **Chair, etc)** **Date** 13[th] February 2024 ||**Horncastle Crisis Support Team**
|**Horncastle Crisis Support Team**
|**Horncastle Crisis Support Team**
|**Horncastle Crisis Support Team**
|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|Period start date
01.04.2022|**To**||| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**
Grants
**4,832**
Donations
**14,496**
**-**
**-**
**-**
**-**
**-**
**-**
**19,328**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 19,328**
**A3 Payments**
Food larder
**8,113**
Grant awards
**7,783**
Misc
**500**
Home starterpack
**491**
Deliveries
**418**
Governance
**35**
Insurance
**168**
Projects
**6,012**
Rent
**210**
Marketing& Comms
**229**
**_Sub total_ 23,959**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 23,959**
**_Net of receipts/(payments)_ - 4,631**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**17,410**
**_Cash funds this year end_ 12,779**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**||**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,832**
**14,496**
**-**
**-**
**-**
**-**
**-**
**-**
**19,328**|**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||| |||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| ||||||**-**| ||||||**-**| |||||**19,328**|| |||**-**|**-**||**-**| ||||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**8,113**
**7,783**
**500**
**491**
**418**
**35**
**168**
**6,012**
**210**
**229**
**23,959**|**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||| |||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| ||||||| ||||||**-**| ||||||| |||**-**|**-**|**23,959**|**-**| ||||||| |||**-**
**-**
**1,271**
**1,271**|**-**
**-**
**-**
**-**|**- 4,631**
**-**
**18,681**
**14,050**|**-**| ||||||**-**| ||||||**-**| ||||||**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Bank account
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**20,050**
**-**
**-**
**-**
**-**
**20,050**
**-**
Agreement Error
Agreement Error
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Paul Scott
Trevor Forrester
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Paul Scott|13.02.2024| |||Trevor Forrester|**13.02.2024**|