2022-03-31-accounts - Horncastle Crisis Support Team

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 14 May 2021 To 31 March 2022

Charity name: Horncastle Crisis Support Team

Charity registration number: 1194472

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To relieve financial hardship in Horncastle and local small villages by providing food parcels, issuing grants of money for unmet needs, providing information on support services and other activities as agreed by the trustees.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We operate a Foodbank, run a small grants scheme and signpost residents to sources of local support, information and advice to get the help they need.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issues by the Charity Commission on public benefit.
Additional information (optional) You may choose to include further statements		where relevant about:
	SORP reference
Policy on grant making	Para 1.38	We provide small grants to relieve financial hardship in Horncastle and surrounding villages. A grant making policy has been developed to guide consistent decision making.
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The charity has no employees therefore all activities are carried out by volunteers who have provided excellent additional support to the community, especially throughout the COVID-19 pandemic and as the cost of living

increases are starting to impact on local residents. N/A Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Delivered 331 standard 5 day food parcels during the financial year, supporting 600 adults and 413 children. In addition, supplied 280 Festive Parcels to provide additional support to families over the Christmas period. 13 small grant payments were made during the financial year from our own funds. Work has continued to increase awareness of the Grant Fund with referral agencies and a new website process has been created for applications. 45 referrals were made to ELDC for the Household Support Grant. Working with Horncastle Health & Well- being Fund, we distributed a further 10 grants to residents suffering from hardship as a result of chronic health conditions. A website and Facebook page were launched for Horncastle Support Team to increase community engagement and as part of our signposting services. The Facebook page has 515 followers in addition to the 842 followers for the Community Larder.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Established policies around key areas such as GDPR, safeguarding and grant making as appropriate to the increased size and scope of the organisation. Completed registration process as a CIO in recognition of our increased turnover. Registered with the Information Commissioner’s Office. Increased networking with other local groups and charities to increase awareness and cooperation.

Performance of fundraising activities against objectives set	Para 1.41	Income from all sources including grants and donations was in line with costs.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity has a stable financial position with funds available to be rolled over into the next financial year in support of general activities and also some specific projects.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The reserves are held against our forecast levels of future activity to ensure that we can continue to support the local community in the next financial year. We have a reserves policy of holding at least £6,000. However, in light of the impact of Covid- 19 and the subsequent increases in the cost of living, the Trustees are expecting a sustained increase in demand for our services and we are therefore holding a higher level of reserves at present. This includes some funds allocated against planned projects for Winter 2022 to tackle food and fuel poverty.
Amount of reserves held	Para 1.22	£18,681 (includes Restricted Funds of £1,271)
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principle sources of funding for the year included Grants and cash donations from organisations, schools, churches, community groups, companies and private individuals.
		N/A

Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	We maintain a Risk Register and have identified 4 principal risk areas; Strategic, Financial, Operational & Stakeholder. We monitor and mitigate risk through our governance processes and specific agenda items at the Trustee meetings. We are comfortable with the current levels of risk in all areas.
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Additional information (optional) You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	We have a Code of Conduct and Safeguarding Policy which forms part of volunteer inductions. Additionally policies around GDPR & Safety are shared as appropriate to role.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
	Para1.51	N/A

Relationship with any related parties N/A Other

Reference and Administrative details

Charity name	Horncastle Crisis Support Team
Other name the charity uses	Horncastle Support Team / Horncastle Community Larder
Registered charitynumber	1194472
Charity’s principal address	c/o Horncastle Community Centre Manor House Street Horncastle LN5 5HF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Sarah Buik	Treasurer	Trustee Board
Isabel Forrester		Trustee Board
Trevor Forrester		Trustee Board
Dominic Hinkins	Secretary	Trustee Board
Fiona Martin		Trustee Board
Paul Scott	Chair	Trustee Board
Bob Wayne		Trustee Board

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Paul Scott
	Mr Paul Anthony Scott Paul Scott (Jun 25, 2022 17:13 GMT+1)	Mrs Sarah Elizabeth Buik Sarah Buik (Jun 25, 2022 17:05 GMT+1)
	Chair	Treasurer
	25/06/2022
	25/06/2022

	Horncastle Crisis Support Team	Horncastle Crisis Support Team	Horncastle Crisis Support Team	Horncastle Crisis Support Team	CC16a
	For the period from	14/05/2021	To

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 1,000 3,312 115 - - - - - 4,427 - - - 4,427 1,477 1,212 560 244 111 99 203 180 168 115 - - - 4,370 - - - 4,370 57 - 17,353 17,410	Restricted funds to the nearest £ 8,100 - - - - - - - 8,100 - - - 8,100 4,862 4,479 - 72 163 110 - - - - - - - 9,685 - - - 9,685 - 1,585 - 2,856 1,271	Endowment funds to the nearest £	Total funds to the nearest £ 9,100 3,312 115 - - - - - 12,527 - - - 12,527 6,339 5,691 560 316 273 209 203 180 168 115 - - - 14,055 - - - 14,055 - 1,527	Last year to the nearest £
Grants	1,000		- - - - - - - - -		-
Donations	3,312				-
Other	115				-
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	4,427				-

A2 Asset and investment sales, (see table).
	-		- - -
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
			-		-

Food Larder	1,477		- - - - - - - - - - - - - - -		-
Grant Award	1,212				-
Misc	560				-
Marketing& Comms	244				-
Home Starter	111				-
Deliveries	99				-
Governance	203				-
Food Storage	180				-
Insurance	168				-
Projects	115				-
					-
	-				-
	-				-
	-				-
**Sub total **	4,370				-

A4 Asset and investment purchases (see table)
,	-		- - -
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
			-		-

	57		-		-
	-		- -	- 20,209	-
	17,353				-
	17,410		-	18,682	-

CCXX R1 accounts (SS)

25/06/2022

Section B Statement of assets and liabilities at the end of the period

Signature Details Details Bank Account Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 11,463 - - - - - 17,410 1,271 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Paul Scott Sarah Buik T+1)	Endowment funds to nearest £
		-
		-
		-
		-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
Paul Scott (Jun 25, 2022 17:13 GM ~~Paul Scott~~	Paul Scott	25/06/2022
	Sarah Buik T+1)	25/06/2022

Sarah Buik (Jun 25, 2022 17:05 GMT+1)

CCXX R2 accounts (SS)

25/06/2022