## **Trustees’ Annual Report for the period** ## **From 14 May 2021 To 31 March 2022** ## **Charity name: Horncastle Crisis Support Team** ## **Charity registration number: 1194472** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To relieve financial hardship in**
**Horncastle and local small villages by**
**providing food parcels, issuing grants**
**of money for unmet needs, providing**
**information on support services and**
**other activities as agreed by the**
**trustees.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**We operate a Foodbank, run a small**
**grants scheme and signpost residents**
**to sources of local support, information**
**and advice to get the help they need.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issues by the Charity**
**Commission on public benefit.**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| ||SORP reference|| |Policy on grant making|Para 1.38|**We provide small grants to relieve**
**financial hardship in Horncastle and**
**surrounding villages. A grant making**
**policy has been developed to guide**
**consistent decision making.**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**The charity has no employees therefore**
**all activities are carried out by**
**volunteers who have provided excellent**
**additional support to the community,**
**especially throughout the COVID-19**
**pandemic and as the cost of living**| **increases are starting to impact on local residents. N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Delivered 331 standard 5 day food**
**parcels during the financial year,**
**supporting 600 adults and 413 children.**
**In addition, supplied 280 Festive Parcels**
**to provide additional support to families**
**over the Christmas period.**
**13 small grant payments were made**
**during the financial year from our own**
**funds. Work has continued to increase**
**awareness of the Grant Fund with**
**referral agencies and a new website**
**process has been created for**
**applications.**
**45 referrals were made to ELDC for the**
**Household Support Grant.**
**Working with Horncastle Health & Well-**
**being Fund, we distributed a further 10**
**grants to residents suffering from**
**hardship as a result of chronic health**
**conditions.**
**A website and Facebook page were**
**launched for Horncastle Support Team**
**to increase community engagement and**
**as part of our signposting services. The**
**Facebook page has 515 followers in**
**addition to the 842 followers for the**
**Community Larder.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Established policies around key areas**
**such as GDPR, safeguarding and grant**
**making as appropriate to the increased**
**size and scope of the organisation.**
**Completed registration process as a CIO**
**in recognition of our increased turnover.**
**Registered with the Information**
**Commissioner’s Office.**
**Increased networking with other local**
**groups and charities to increase**
**awareness and cooperation.**| |---|---|---| |||| |Performance of fundraising
activities against objectives
set|Para 1.41|**Income from all sources including**
**grants and donations was in line with**
**costs.**| |---|---|---| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity has a stable financial**
**position with funds available to be rolled**
**over into the next financial year in**
**support of general activities and also**
**some specific projects.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The reserves are held against our**
**forecast levels of future activity to**
**ensure that we can continue to support**
**the local community in the next financial**
**year. We have a reserves policy of**
**holding at least £6,000.**
**However, in light of the impact of Covid-**
**19 and the subsequent increases in the**
**cost of living, the Trustees are**
**expecting a sustained increase in**
**demand for our services and we are**
**therefore holding a higher level of**
**reserves at present. This includes some**
**funds allocated against planned**
**projects for Winter 2022 to tackle food**
**and fuel poverty.**| |Amount of reserves held|Para 1.22|**£18,681 (includes Restricted Funds of**
**£1,271)**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Principle sources of funding for the year**
**included Grants and cash donations**
**from organisations, schools, churches,**
**community groups, companies and**
**private individuals.**| |---|---|---| |||**N/A**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|**We maintain a Risk Register and have**
**identified 4 principal risk areas;**
**Strategic, Financial, Operational &**
**Stakeholder. We monitor and mitigate**
**risk through our governance processes**
**and specific agenda items at the Trustee**
**meetings. We are comfortable with the**
**current levels of risk in all areas.**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Apart from the first charity trustees,**
**every trustee must be appointed by a**
**resolution passed at a properly**
**convened meeting of the charity**
**trustees.**
**In selecting individuals for appointment**
**as charity trustees, the charity trustees**
**must have regard to the skills,**
**knowledge and experience needed for**
**the effective administration of the CIO.**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**We have a Code of Conduct and**
**Safeguarding Policy which forms part of**
**volunteer inductions. Additionally**
**policies around GDPR & Safety are**
**shared as appropriate to role.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**| ||Para1.51|**N/A**| Relationship with any related parties **N/A** Other ## **Reference and Administrative details** |Charity name|Horncastle Crisis Support Team| |---|---| |Other name the charity uses|Horncastle Support Team / Horncastle Community Larder| |Registered charitynumber|1194472| |Charity’s principal address|c/o Horncastle Community Centre
Manor House Street
Horncastle
LN5 5HF| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sarah Buik|Treasurer||Trustee Board| ||Isabel Forrester|||Trustee Board| ||Trevor Forrester|||Trustee Board| ||Dominic Hinkins|Secretary||Trustee Board| ||Fiona Martin|||Trustee Board| ||Paul Scott|Chair||Trustee Board| ||Bob Wayne|||Trustee Board| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |**N/A**||| ## **Funds held as custodian trustees on behalf of others** Description of the assets **N/A** held in this capacity Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **N/A** safe custody and segregation of such assets from the charity’s own assets ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|
Paul Scott|| |---|---|---| ||Mr Paul Anthony Scott
Paul Scott (Jun 25, 2022 17:13 GMT+1)|Mrs Sarah Elizabeth Buik
Sarah Buik (Jun 25, 2022 17:05 GMT+1)| ||
Chair|Treasurer| ||25/06/2022|| ||25/06/2022|| ||**Horncastle Crisis Support Team**|**Horncastle Crisis Support Team**|**Horncastle Crisis Support Team**|**Horncastle Crisis Support Team**|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|14/05/2021|**To**||| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1,000**
**3,312**
**115**
**-**
**-**
**-**
**-**
**-**

**4,427**
**-**
**-**
**-**
**4,427**
**1,477**
**1,212**
**560**
**244**
**111**
**99**
**203**
**180**
**168**
**115**
**-**
**-**
**-**
**4,370**
**-**
**-**
**-**
**4,370**
**57**
**-**
**17,353**
**17,410**|**Restricted**
**funds**
**to the nearest £**
**8,100**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**8,100**
**-**
**-**
**-**
**8,100**
**4,862**
**4,479**
**-**
**72**
**163**
**110**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,685**
**-**
**-**
**-**
**9,685**
**- 1,585**
**-**
**2,856**
**1,271**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**9,100**
**3,312**
**115**
**-**
**-**
**-**
**-**
**-**
**12,527**
**-**
**-**
**-**
**12,527**
**6,339**
**5,691**
**560**
**316**
**273**
**209**
**203**
**180**
**168**
**115**
**-**
**-**
**-**
**14,055**
**-**
**-**
**-**
**14,055**
**- 1,527**|**Last year**
**to the nearest £**| |Grants|**1,000**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**| |Donations|**3,312**||||**-**| |Other|**115**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**4,427**||||**-**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||**-**
**-**
**-**||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||**-**||**-**| ||||||| |
Food Larder|**1,477**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**| |Grant Award|**1,212**||||**-**| |Misc|**560**||||**-**| |Marketing& Comms|**244**||||**-**| |Home Starter|**111**||||**-**| |Deliveries|**99**||||**-**| |Governance|**203**||||**-**| |Food Storage|**180**||||**-**| |Insurance|**168**||||**-**| |Projects|**115**||||**-**| ||||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_ **|**4,370**||||**-**| ||||||| |**A4 Asset and investment**
**purchases (see table)**|||||| |**,**|**-**||**-**
**-**
**-**||| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||||**-**||**-**| ||||||| ||**57**||**-**||**-**| ||**-**||**-**
**-**|**-**
**20,209**|**-**| ||**17,353**||||**-**| ||**17,410**||**-**|**18,682**|**-**| CCXX R1 accounts (SS) 25/06/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Bank Account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**11,463**
**-**
**-**
**-**
**-**
**-**
**17,410**
**1,271**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Paul Scott
Sarah Buik
T+1)|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Paul Scott (Jun 25, 2022 17:13 GM
~~Paul Scott~~|Paul Scott|25/06/2022| |||Sarah Buik
T+1)|25/06/2022| ||||| Sarah Buik (Jun 25, 2022 17:05 GMT+1) CCXX R2 accounts (SS) 25/06/2022 2