Trustees Report including the Auditor’s report
Trustees’ Annual Report for the period 1 April 2024 - 31 March 2025
Charity name: Metheringham Airfield Visitor Centre Charity registration number: 1194347
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of MAVC is to advance the education of the public and provide for the general benefit of the public the preservation and conservation of the buildings, other constructions and related historic artefacts forming part the former Metheringham Airfield as defined in the lease and in connection with 106 Squadron of the Royal Air Force, No. 5 Group Bomber Command, the Royal Air Force and RAF Metheringham and by the exhibition and public display of historic and informative collections. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Providing a place for the public to visit and learn about 106 Squadron and RAF Metheringham and the part it played in World War 2. Holding and caring for a Collection of objects and being an accredited Museum. Raising funds to support the work of the charity. Improving the visitor experience and supporting volunteers in their roles. |
| Statement confirming whether the trustees have |
Para 1.18 | The report is circulated to members, volunteers and is sent to the Charity |
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had regard to the guidance commission along with an audited issued by the Charity statement of accounts. Commission on public benefit
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | See Financial Standing Orders |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Volunteers are the lifeblood of MAVC and contribute in management of the operation of the visitor centre, caring for the museum's collection of objects, carrying out maintenance and conservation of artefacts, buildings and the site in general. They meet and greet our visitors, stewarding duties and educational aspects. Trustees are also volunteers and they have a governance role. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Continuing to improve displays by using objects previously held in store, so more of our collection is accessible to the public. This adds to the interest for visitors and tells more of the story of 106 Squadron and RAF Metheringham and the part it played in World War 2. Our visitor numbers continue to grow year on year enabling MAVC to carry on its work. Currently the focus is on building a WW2 Romney Shed which, in a couple of years time, we hope will be completed and house the Coles Crane which is being renovated on site. The renovation is providing an interesting project for our volunteers who are also involved in the |
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building of the Romney Shed.
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | MAVC continues to improve its financial position with an increase in visitor numbers, café and shop sales. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We aim to have a reserves policy in place in the next financial year but currently we aim to hold a minimum of £15,000 in a general reserves fund. The amount in our reserves will increase year on year until we reach our reserves target. |
| Amount of reserves held | Para 1.22 | £9240 at year end |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Admission price, shop profits, cafe profits, events, gift aid, grants and donations. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | We have a 35 day notice savings account with Coop Bank which is an ethically principled organisation. |
| A description of the principal risks facing the charity |
Lack of volunteers to manage the operational aspects of the visitor centre |
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and trustees to manage the charity. The age of some of the buildings. Some are over 80 years old. Reducing income in future years as the cost of living crisis Para 1.46 continue to bite N/A Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Reviewing the skills of current trustees and filling gaps by advertising for new trustees. Following an application and interview process. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
There are a range of policies including but not limited to Health and Safety, Conflict of Interest, Equal Opportunities, Ethical Fundraising |
|---|---|---|
| The charity’s organisational structure and any wider network with which the |
Aviation Heritage Lincolnshire (AHL) Arts Council England |
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| charity works | Para 1.51 | Museum Development Midlands Military Aviation Heritage Network (MAHN) University of Lincoln International Bomber Command Centre New Zealand Bomber Command Association 106 Squadron Families Association |
||
|---|---|---|---|---|
Reference and Administrative details
| Charity name | Metheringham Airfield Visitor Centre |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1194347 |
| Charity’s principal address | Westmoor Farm Martin Moor Metheringham Lincolnshire LN4 3WF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Janet Guest | Treasurer | ||
| BarryWalker | January2024 | ||
| Samantha Parker | |||
| Andrew Scoley | |||
| Caterina Scott | |||
| Graham Palmer | January2024 | ||
| Tom Kitchen | January2024 |
Funds held as custodian trustees on behalf of others
Description of the assets N/A
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held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Janet Guest Signature(s) Barry Walker Janet Ann Guest Full name(s) Barry Walker
Position (eg Trustee Treasurer Secretary, Chair)
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Date 7 August 2025
Report by the Trustees of Registered Charity No. 1194347 known principally as the
Metheringham Airfield Visitor Centre’ whose principal address is Westmoor Farm, Martin Moor, Metheringham, Lincoln, LN4 3WF
The Charity is bound by its Constitution, the latest issue of which is dated 23 February 2021 amended on 16 May 2021
The Objects of the charity are: - To advance the education of the public and for the general benefit of the public by providing, preserving and conserving the buildings and other constructions forming part of the former Metheringham Airfield as defined in the lease and in connection with 106 Squadron of the Royal Air Force, No 5 Group Bomber Command, the Royal Air Force and RAF Metheringham and by the exhibition and public display of historic and informative memorabilia relating thereto.
The Charity maintains bank accounts with Co-op Bank.
The Independent Examiner for the period is: Diane Byard, 10 High Street, Walcott, Lincoln
Auditor’s Certificate - In my opinion the financial statements attached give a true and fair view of the state of affairs of the Metheringham Airfield Visitor Centre as at 31[st] March 2025 and of its incoming resources and total resources expended in the period then ended and have been properly prepared in accordance with the Charities Act 2011.
Signed Diane Byard
Dated 19 June 2025
MAVC Income and Expenditure Account 2024 / 2025 as at 31 March 2025
| as at 31 March 2025 | |||
|---|---|---|---|
| Note use of brackets ( ) denotes income /credit | Income | Expenditure | Current Balance |
Income |
|||
| Lectures | (2,220.88) | 103.98 | (2,116.90) |
| Catering and coffee shop | (9,671.46) | 4206.88 | (5,464.58) |
| Admission, hall hire and event fees | (19,388.07) | (19,388.07) | |
| Shop | (9,981.85) | 4,974.00 | (5,007.85) |
| Education | (4,123.00) | 331.44 | (3,791.56) |
| Donations, legacies | (3,187.63) | (3,187.63) | |
| Gift aid reclaim | (2,800.95) | (2,800.95) | |
| Membership Subscriptions | (7,155.56) | (7,155.56) | |
| North Kesteven Lottery | (185.00) | (185.00) | |
| Bank interests and charges | (1,097.75) | 529.10 | (568.65) |
| Event-D Day | (1,600.58) | 970.11 | (630.47) |
| Event-40's stalls and dance | (1,410.00) | 216.00 | (1,194.00) |
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Event - 106 Reunion at PHS July 2024
(480.00)
337.50 (142.50)
Expenditure
Restricted funds (Grants and specific donations)
| donations) | |||
|---|---|---|---|
| Income | Expenditure | Current Balance |
|
| Cutorial and collection | 352.35 | 352.35 | |
| Education | (400.00) | 1,408.20 | 1,008.20 |
| Dakota donations/key rings | (1,712.40) | 2542.79 | 830.39 |
| Matador crane donations/items sold | (304.08) | 972.66 | 668.58 |
| Martin PC grant | 181.02 | 181.02 | |
| Crew figures from IBCC | 4500.00 | 4,500.00 | |
| Annual dinner at Dower House | (2,105.08) | 1,880.00 | (225.08) |
| MDEM Small Grant 2023/24 | 1226.45 | 1,226.45 | |
| MDM Strategic Grant Scheme – Organisational Health 2024-25 |
0.00 | 162.00 | 162.00 |
| MDM Strategic Grant Scheme – Organisational Health 2024-25 |
0.00 | 0.00 | 0.00 |
| MDM Open Offer Grant – SG9 | (4,661.30) | 4965.24 | 303.94 |
Designated funds
| Designated funds | Designated funds | Designated funds | Designated funds | |
|---|---|---|---|---|
| Standard Items | ||||
| Admininstration, Legal costs | 0.00 | 0.00 | ||
| Electricity & Water | 4,504.43 | 4,504.43 | ||
| Insurance | 5,549.19 | 5,549.19 | ||
| Postage | 0.00 | 560.38 | 560.38 | |
| Printing | 1,717.04 | 1,717.04 | ||
| Stationary general | 257.59 | 257.59 | ||
| Subscriptions | 412.67 | 412.67 | ||
| Cash differences though tills | (250.84) | 301.78 | 50.94 | |
| IT | 779.90 | 779.90 | ||
| Maintanance of site | 546.68 | 546.68 | ||
| Maintenance buildings | 3,742.67 | 3,742.67 | ||
| Miscellaneous | (44.98) | 560.54 | 515.56 | |
| Volunteers | (172.00) | 1,188.09 | 1,016.09 | |
| Dakota (care of) | 0.00 | 0.00 | ||
| Museum collection care | 969.05 | 969.05 | ||
| Museum interpretation and displays | 1,662.16 | 1,662.16 | ||
| Museum Research | 297.55 | 297.55 | ||
| Volunteers events | 212.00 | 212.00 | ||
| Remembrance Sunday | 300.00 | 300.00 | ||
| Planned Projects | ||||
| Romney shed site and build | 9768.92 | 9,768.92 | ||
| Security improvements on site | 2,687.05 | 2,687.05 | ||
| 40'portacabin move | 841.58 | 841.58 | ||
| Coles Crane | 1,300.05 | 1,300.05 | ||
| ~~sculpture for Memorial garden~~ | 0.00 | 0.00 |
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Reserves - Reserves (should be £15000 £20,000)
Total budget 2024/26
Balance sheet
2024/2025
| Balance Carried Forward Current balance Carry Forward Co-op current account Co-op savings account (35 day notice) Cash Total in bank and cash |
(57,764.81) (4,934.37) |
|---|---|
| (62,699.18) | |
| (1,158.80) (60,772.87) (767.51) |
|
| (62,699.18) |
Note to accompany Acounts
As a small charity we prepare receipts and payments accounts but confirm that the buildings we intend
to purchase are considered to be capital assets which will be used by the charity going forward will be included in
our statement of Assets and Liabilities as below
Statement of Assets and Liabilities
Current assets Assets that could be converted into liquid assets ideally within 12 months.
| Current assets Assets that could be co assets ideallywithin 12 months. |
nverted in |
|---|---|
| Cash and cash equivalents:total amount of cash and small assets |
£62,464 |
| Inventory:Items purchased for resale to customers |
£9,340 |
| Prepaid expenses:Expenses paid in advance |
£1,340 |
| Investments:Money market account balances, stocks, and bonds |
£0 |
| Notes receivable:Amounts owed to be paid within 12 months. |
£0 |
| Total Current Assets | £73,144 |
Noncurrent assets will not be converted into
cash within a year,
as they are more long-term assets. These include two different types of assets:
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| Fixed assets:tangible assets, include vehicles and equipment used to produce revenue. Intangible assets:no physical manifestation, such as copyrights, patents, and intellectual property. Total noncurrent Assets |
See list below £282,045 MAVC copyright £1,000 £283,045 |
|---|---|
| Fixed asset list –included in above Building - Romney Shed Building - Dakota hanger Building - Shop Portacabins / ISOs Contents - General Contents - Computor equipment TOTAL |
2024/25 valuation £16,000 £60,000 £10,000 £26,000 £167,545 £2,500 £282,045 £73,144 £283,045 £356,189 £1,500 |
| Current assets Noncurrent assets Total assets Liabilities crew figures |
£73,144 £283,045 £356,189 £1,500 |
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