## **Trustees Report including the Auditor’s report** ## **Trustees’ Annual Report for the period 1 April 2024 - 31 March 2025** **Charity name: Metheringham Airfield Visitor Centre Charity registration number: 1194347** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The object of MAVC is to advance the**
**education of the public and provide**
**for the general benefit of the public**
**the preservation and conservation of**
**the buildings, other constructions and**
**related historic artefacts forming part**
**the former Metheringham Airfield as**
**defined in the lease and in connection**
**with 106 Squadron of the Royal Air**
**Force, No. 5 Group Bomber**
**Command, the Royal Air Force and**
**RAF Metheringham and by the**
**exhibition and public display of**
**historic and informative collections.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Providing a place for the public to visit**
**and learn about 106 Squadron and RAF**
**Metheringham and the part it played in**
**World War 2.**
**Holding and caring for a Collection of**
**objects and being an accredited Museum.**
**Raising funds to support the work of the**
**charity.**
**Improving the visitor experience and**
**supporting volunteers in their roles.**| |Statement confirming
whether the trustees have|Para 1.18|**The report is circulated to members,**
**volunteers and is sent to the Charity**| **1** had regard to the guidance **commission along with an audited** issued by the Charity **statement of accounts.** Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**See Financial Standing Orders**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Volunteers are the lifeblood of MAVC and**
**contribute in management of the**
**operation of the visitor centre, caring for**
**the museum's collection of objects,**
**carrying out maintenance and**
**conservation of artefacts, buildings and**
**the site in general. They meet and greet**
**our visitors, stewarding duties and**
**educational aspects. Trustees are also**
**volunteers and they have a governance**
**role.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Continuing to improve displays by using**
**objects previously held in store, so more**
**of our collection is accessible to the**
**public. This adds to the interest for**
**visitors and tells more of the story of 106**
**Squadron and RAF Metheringham and**
**the part it played in World War 2.**
**Our visitor numbers continue to grow**
**year on year enabling MAVC to carry on**
**its work.**
**Currently the focus is on building a WW2**
**Romney Shed which, in a couple of years**
**time, we hope will be completed and**
**house the Coles Crane which is being**
**renovated on site. The renovation is**
**providing an interesting project for our**
**volunteers who are also involved in the**| **2** **building of the Romney Shed.** ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**MAVC continues to improve its financial**
**position with an increase in visitor**
**numbers, café and shop sales.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We aim to have a reserves policy in place**
**in the next financial year but currently we**
**aim to hold a minimum of £15,000 in a**
**general reserves fund. The amount in our**
**reserves will increase year on year until**
**we reach our reserves target.**| |Amount of reserves held|Para 1.22|**£9240 at year end**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Admission price, shop profits, cafe**
**profits, events, gift aid, grants and**
**donations.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**We have a 35 day notice savings account**
**with Coop Bank which is an ethically**
**principled organisation.**| |A description of the principal
risks facing the charity||**Lack of volunteers to manage the**
**operational aspects of the visitor centre**| **3** **and trustees to manage the charity. The age of some of the buildings. Some are over 80 years old. Reducing income in future years as the cost of living crisis** Para 1.46 **continue to bite N/A** Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Reviewing the skills of current trustees**
**and filling gaps by advertising for new**
**trustees. Following an application and**
**interview process.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
**There are a range of policies including**
**but not limited to Health and Safety,**
**Conflict of Interest, Equal Opportunities,**
**Ethical Fundraising**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the||**Aviation Heritage Lincolnshire (AHL)**
**Arts Council England**| **4** ||charity works|Para 1.51|**Museum Development Midlands**
**Military Aviation Heritage Network**
**(MAHN)**
**University of Lincoln**
**International Bomber Command Centre**
**New Zealand Bomber Command**
**Association**
**106 Squadron Families Association**|| |---|---|---|---|---| ## **Reference and Administrative details** |Charity name|Metheringham Airfield Visitor Centre| |---|---| |Other name the charity uses|| |Registered charity number|1194347| |Charity’s principal address|Westmoor Farm
Martin Moor
Metheringham
Lincolnshire
LN4 3WF| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---| ||Janet Guest|Treasurer|| ||BarryWalker||January2024| ||Samantha Parker||| ||Andrew Scoley||| ||Caterina Scott||| ||Graham Palmer||January2024| ||Tom Kitchen||January2024| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A **5** held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **None** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Janet Guest **Signature(s)** Barry Walker Janet Ann Guest **Full name(s)** Barry Walker **Position (eg** Trustee Treasurer **Secretary, Chair)** **6** **Date** 7 August 2025 **Report by the Trustees** of Registered Charity No. 1194347 known principally as the Metheringham Airfield Visitor Centre’ whose principal address is Westmoor Farm, Martin Moor, Metheringham, Lincoln, LN4 3WF The Charity is bound by its Constitution, the latest issue of which is dated 23 February 2021 amended on 16 May 2021 The Objects of the charity are: - To advance the education of the public and for the general benefit of the public by providing, preserving and conserving the buildings and other constructions forming part of the former Metheringham Airfield as defined in the lease and in connection with 106 Squadron of the Royal Air Force, No 5 Group Bomber Command, the Royal Air Force and RAF Metheringham and by the exhibition and public display of historic and informative memorabilia relating thereto. The Charity maintains bank accounts with Co-op Bank. The Independent Examiner for the period is: Diane Byard, 10 High Street, Walcott, Lincoln **Auditor’s Certificate -** In my opinion the financial statements attached give a true and fair view of the state of affairs of the Metheringham Airfield Visitor Centre as at 31[st] March 2025 and of its incoming resources and total resources expended in the period then ended and have been properly prepared in accordance with the Charities Act 2011. ## Signed Diane Byard Dated 19 June 2025 **MAVC Income and Expenditure Account 2024 / 2025 as at 31 March 2025** |**as at 31 March 2025**|||| |---|---|---|---| |**Note use of brackets ( ) denotes income /credit**|**Income**|**Expenditure**|**Current**
**Balance**| |
**Income**|||| |Lectures|(2,220.88)|103.98|(2,116.90)| |Catering and coffee shop|(9,671.46)|4206.88|(5,464.58)| |Admission, hall hire and event fees|(19,388.07)||(19,388.07)| |Shop|(9,981.85)|4,974.00|(5,007.85)| |Education|(4,123.00)|331.44|(3,791.56)| |Donations, legacies|(3,187.63)||(3,187.63)| |Gift aid reclaim|(2,800.95)||(2,800.95)| |Membership Subscriptions|(7,155.56)||(7,155.56)| |North Kesteven Lottery|(185.00)||(185.00)| |Bank interests and charges|(1,097.75)|529.10|(568.65)| |Event-D Day|(1,600.58)|970.11|(630.47)| |Event-40's stalls and dance|(1,410.00)|216.00|(1,194.00)| **7** Event - 106 Reunion at PHS July 2024 (480.00) 337.50 (142.50) ## **Expenditure** ## _**Restricted funds (Grants and specific donations)**_ |**_donations)_**|||| |---|---|---|---| ||**Income**|**Expenditure**|**Current**
**Balance**| |Cutorial and collection||352.35|352.35| |Education|(400.00)|1,408.20|1,008.20| |Dakota donations/key rings|(1,712.40)|2542.79|830.39| |Matador crane donations/items sold|(304.08)|972.66|668.58| |Martin PC grant||181.02|181.02| |Crew figures from IBCC||4500.00|4,500.00| |Annual dinner at Dower House|(2,105.08)|1,880.00|(225.08)| |MDEM Small Grant 2023/24||1226.45|1,226.45| |MDM Strategic Grant Scheme – Organisational
Health 2024-25|0.00|162.00|162.00| |MDM Strategic Grant Scheme – Organisational
Health 2024-25|0.00|0.00|0.00| |MDM Open Offer Grant – SG9|(4,661.30)|4965.24|303.94| ## _**Designated funds**_ ||**_Designated funds_**|**_Designated funds_**|**_Designated funds_**|**_Designated funds_**| |---|---|---|---|---| ||**Standard Items**|||| ||Admininstration, Legal costs||0.00|0.00| ||Electricity & Water||4,504.43|4,504.43| ||Insurance||5,549.19|5,549.19| ||Postage|0.00|560.38|560.38| ||Printing||1,717.04|1,717.04| ||Stationary general||257.59|257.59| ||Subscriptions||412.67|412.67| ||Cash differences though tills|(250.84)|301.78|50.94| ||IT||779.90|779.90| ||Maintanance of site||546.68|546.68| ||Maintenance buildings||3,742.67|3,742.67| ||Miscellaneous|(44.98)|560.54|515.56| ||Volunteers|(172.00)|1,188.09|1,016.09| ||Dakota (care of)||0.00|0.00| ||Museum collection care||969.05|969.05| ||Museum interpretation and displays||1,662.16|1,662.16| ||Museum Research||297.55|297.55| ||Volunteers events||212.00|212.00| ||Remembrance Sunday||300.00|300.00| ||**Planned Projects**|||| |||||| ||Romney shed site and build||9768.92|9,768.92| ||Security improvements on site||2,687.05|2,687.05| ||40'portacabin move||841.58|841.58| ||Coles Crane||1,300.05|1,300.05| ||~~sculpture for Memorial garden~~||0.00|0.00| **8** **Reserves** - Reserves (should be £15000 £20,000) **Total budget 2024/26** ## Balance sheet ## 2024/2025 |Balance Carried Forward
Current balance
Carry Forward
Co-op current account
Co-op savings account (35 day notice)
Cash
Total in bank and cash|(57,764.81)
(4,934.37)| |---|---| ||(62,699.18)| ||(1,158.80)
(60,772.87)
(767.51)| ||(62,699.18)| ## **Note to accompany Acounts** As a small charity we prepare receipts and payments accounts but confirm that the buildings we intend to purchase are considered to be capital assets which will be used by the charity going forward will be included in our statement of Assets and Liabilities as below ## Statement of Assets and Liabilities **Current assets** Assets that could be converted into liquid assets ideally within 12 months. |**Current assets **Assets that could be co
assets ideallywithin 12 months.|nverted in| |---|---| |**Cash and cash equivalents:**total amount
of cash and small assets|£62,464| |**Inventory:**Items purchased for resale to
customers|£9,340| |**Prepaid expenses:**Expenses paid in
advance|£1,340| |**Investments:**Money market account
balances, stocks, and bonds|£0| |**Notes receivable:**Amounts owed to be
paid within 12 months.|£0| |**Total Current Assets**|**£73,144**| ## **Noncurrent assets** will not be converted into cash within a year, as they are more long-term assets. These include two different types of assets: **9** |**Fixed assets:**tangible assets, include
vehicles and equipment used to produce
revenue.
**Intangible assets:**no physical
manifestation, such as copyrights, patents,
and intellectual property.
**Total noncurrent Assets**|See list
below
£282,045
MAVC
copyright
£1,000
£283,045| |---|---| |**Fixed asset list –**included in above
Building - Romney Shed
Building - Dakota hanger
Building - Shop
Portacabins / ISOs
Contents - General
Contents - Computor equipment
**TOTAL**|2024/25
valuation
£16,000
£60,000
£10,000
£26,000
£167,545
£2,500
£282,045
£73,144
£283,045
£356,189
£1,500| |Current assets
Noncurrent assets
**Total assets**
**Liabilities **crew figures|£73,144
£283,045
£356,189
£1,500| **10**