Sevenoaks Foodbank Trustees, Annual Report for the period l May 2023 to 30 April 2024 Sevenoak5 ILoa¥es and Fishes) Foc4Jbank is an independent charity. registered with Charity Commt55ion Number 1194341 and HMRC Number XF 36605
Contents Introdurtion................................................................................................................................... Trustee5...................................................................-.........-............................................................ Governance.................................................................................................................................... Objertlves and Actlvftles............................................................................................................... Achievements and perfomance................................................................................................... Donations........................................................................ 5.1.1 In goods......-...-.....-....-...-.....-........................................... 5.1.2 Extra support................................................................... . ...... Distribution. Volunteers............................................................................................................................. Flnanclal Revlew............................................................................................................................ Policy on Reserves...................................... Summaryof the Accounts..................................................................................................... Sevenoaks (Loaves and Fishes) Foodbank 15 an irsdependent charity. reGtered with the Charity CL)MmSK)n Number 1194341 and HMRC Number Xt 36f4)5
l. Introduction Sevenoaks (Loaves & Fishes) Foodbank a150 known as Loaves and Fishes Foodbank and Sevenoaks Foodbank (hereafter the-chariv or the"FoodbanVI was set up in 2010 a5 an unincorporated charitable association. It was replaced on the 29 April 2021 by a charitable incorporated organisation foundation ICIO} and the original association was dismantled {Trustees' meeting of 22 July 20211. It was registered with the Charity Commission on 5 May 2021 under the number 1194341. The registered address of the charity is The Clergy House 62 Quakers Hall Lane Sevenoaks TN13 3TX This is the Annual Report of the Trustees for the period l May 2023 to 30 April 2024. 2. Trustees In accordance with s.10.2. of the Constitution, the Parochial Church Council of St John the Baptist Church in Sevenoaks may appoint one charity trustee, being either the main priest or his representative. Resi nations: 30 November 2023- Claudine Gavin 31 December 2023- Merrie Reynolds New Trustee a ointments- l Janua 2024: Katrina Sandlin Alister Wormsley 25 Janua 2024: Isabelle Louise Jeanne Marie Corbeel-mercer appointed Chair Paul Francis Wharton appointed Secretary Current trustees- Isabelle Louise Jeanne Marie Corbeel-mercer Chairperson Paul Francis Wharton Secretary Carmelita Theresa d'Avrincourt Treasurer Father Robin Dominic Edwin Jones Katrina Sandlin Alister Wormsley Sevenoaks (Loaves and Fishe51 Foodbank is an independent charity. regittered with the tharity Commission Number 1194341 and HMRC Number XT 36fA)5
- Governance The following 8overnance documents have been reviewed= Health & Safety Policy Safeguarding Policv Code of Conduct Complaints Procedure Volunteer Agreement Volunteer induttion procedure Referral Form for recipients Risk Assessment for the Charity
- Objectives and Activities The Foodbank is acting for the Public Benefit in accordance with the Charity Commission Guidelines. The object of the Charity is to relieve financial hardship by providing food and other essential Supplies to families and individuals in need, in both Sevenoaks and the surrounding area. The activities of the charity include: The distribution of food and other essential supplies to be collected by the recipients every Thursday from the Hall situated at the registered address The offer of a friendly and welcoming space for the recipients to stay for a chat and refreshments The delivery of food for recipients in an emergency where they cannot reach the Hall The collection of food through churches. schools, organisations, and individuals in and around Sevenoaks Cooperation with other charities and shops to obtain fresh food and hygiene products to be distributed Cooperation with other food banks in the Sevenoaks area to Share excess supplies Making local residents aware of the existence ofthe Charity and how they can provide support
- Achievements and performance 5.1 Donations 5.1.1 In goods Over the past year, the Charity received food donations from a number of sources, namely churches. schools. organisations (from football clubs to toddlers. groups) as well as many individuals. For this accountin8 period donations totalled £20,825 12023.. £17.946} Sevenoak5 (Loaves and Fl$tr) Foodbank is an independentcharity. registered with the Charity Commission Number 1194341 and HMRC Nrnber xr 36605
The Charity also received special donations from several churches such as Easter Eggs, Hot Cross buns, Christmas cakes, Christmas puddings. Every primary school child registered with the Charity is provided with a birthday cake through Cokesfor Kids The Charity also received bread and pastries that are collected from the local bakery "Gail's" and Sairtrsbury Local Fresh fruit and vegetables are bought at low cost from "FareShare-. given by a local person and bought from Morrisons. As well as the food donations. the Beauty Bank has supplied the Charity with hygiene and cleaning products 5.1.2 Extra support This year, extra support was given to the recipients thanks to regular visits from other charities: Crosslight which gives debt management advice. HERO for access to fund5 and other government support. West Kent Housing Association, Quest (Math lessons for adults). Financial Hardship Support {KCCI as well as visits from the Samaritans. Our recipients have also benefited from visits by Citizens Advice staff. Distribution The majority of the Charitvs donations are to households and single people. The recipients of the Charitys support are referred by Neighbourhood Housing Officers, CAB. Benefits Agency. Social Services. HEROS Isevenoaks District Council) and other approved agencies. Additionally. emergency food can be provided for families or individuals in response to self-referrals via the website if no fomial referral from these agencies has yet been received. Numbers of clients benefiting from our services were as follows: During the year we saw a steady turnover of clients. with new people arriving and others moving on as their circumstances changed. In total we welcomed around 79 new clients during the course of the year, representing 169 individuals in their households. The turnover meant that numbers on our books were relatively con- stant. As of l May 2023, 46 clients were registered with the foodbank. At the end of April 2024, 48 clients were registered with the foodbank, with a total of 131 people provided foT in the households they represented. The Charity distributes a range of non-perishable food items, fresh fruit, vegetables bread and milk together with cheese and eggs on alternate weeks through a person- al self-select shopping experience. The recipients are a150 provided with other type5 of essential household products such as hygiene items and cleaning products Sevenoak5 (Loaves and Fi%hesl Foodbank isan independent tharity. regiSted wr(h the Charity Commtssion Ntsrnber 1194341 and HMRC Number xr 36f115
The Foodbank operates every Thursday when clients come during the afternoon to selett items prepared for distribution Supermarket vouchers were given out at Christmas. Sevenoaks Lions Club also donated additional supermarket vouchers for each client registered over the Christmas period In emergency situations when recipients were unable to come to the Foodbank to collect donations of food etc, these were delivered directly to their home After the Harvest Festival and Christmas. the Charity was able to r&dirert its excess of food to Elim Christian Centre Foodbank in Swanley. The Charity also provided Elim Christian Centre Foodbank Swanley with £990 worth of food from Morrisons durin8 the year. Volunteers The Charity comprises 18 volunteers, 4 of them being trustees. The volunteers re- ceive, sort and store the donations and then prepare the food items for distribution as well as welcoming clients and providing refreshment5. During the academic year. teams of two students from a local school joined the charity for the afternoon shift on a temporary basis 6. Financial Review Policy on Reserves The Chariws operations are based predominantly on food inlout rather than fundraising. The running costs of the Charity are very low because the hall where it operates is provided by St John Church for free and the Church also covers the cost of electricity- No wages are paid as the charity is staffed in full by volunteers. The trustees have therefore decided that reserves can be as low as £2.000. Summary ofthe Accounts The Charity has been supported with financial and 'in-kind' donations from numerous individuals as well as the many local churches and organisations. So far. it has had no need to fundraise actively. Some individuals have undertaken some fundraising on a personal basis and donated the money raised to the Foodbank. Besides private donors and charitable donations, the Charity was awarded grants from Sevenoaks Distritt Council in the sum of £8,66612023- £4,919). Sevenoak5 ILoaves and Fishes) FoodbaTrk is an indepeThJent charty. registered with the Charty Commission Number 1194341 and HMRC Number Xt 36605
The total income of the Charity over the last year amounts to £29,49112023= £17.9541 and the expenditure of £23,66412023= £15,986). Expenditure is solely in line with the objectives of the Charity in providing food and essentials for households in need. The trustees declare that they have approved the trustees. report above. Signed on behalf of the Charivs trustees: Signature Signature Full name Full name Isabelle Louise Jeanne Marie Corbeel-mercer Carmelita Theresa d'Avrincourt Posltlon Posltion Chairperson Treasurer Date Date Sevenoaks (Loaves and Fi5hesl Foodbank aTr independent charity. reBi51ered wtth the Charity Commission Number 1194341 aThJ HMRC NurnberXT 36605
Sevenoaks (Loaves & Fishes) Foodbank Charity number 1194341 For the year ending 30 April 2024 Receipts and payments 2024 2023 Receipts Donations Gift Aid ChLsrch Funding Grants Fund Raising Bank interest 19,685 17,946 1.140 8,666 29,491 17,954 Payments Food purchases Xmas Vouchers Donation to local food bank Donations school uniforms Fundraising event costs Training costs Governance costs Insurance Other costs 22,002 30 13,983 1,191 243 236 244 568 Sub total 22,512 1,152 15,986 Purchase of equSpment Total payments hlet (payments) /receipts 23,664 5,827 15,986 1,968 Cash funds last year end 20,485 18,517 Cash funds thls year end 26,312 0,485
Sevenoaks (Loaves & Fishes) Foodbank Charity number 1194341 Statement of assets and Ilabllltles as at 30 A rll 2024 Details 2023 Cash funds Current account 26,312 Total cash fvnds 26,312 Slgned by two trustees on behalf (rf all the trustees Date of pproval Slgnature Print name