2024-04-05-accounts - West Torrington Community & Heritage Action

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	05	April	2023		05	April	2024
From				To

Section A Reference and administration details

Charity name West Torrington Community & Heritage Action CIO

Other names charity is known by WTC&HA Registered charity number (if any) 1194154 Charity's principal address Chapel House West Torrington Market Rasen Lincolnshire Postcode LN8 5SQ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Victoria Lunn	Chair	Wholeyear	Board of Trustees
Richard Wendel-Jones	Treasurer	Wholeyear	Board of Trustees
Demelza Hoban		Wholeyear	Board of Trustees
Sue Heron		Wholeyear	Board of Trustees
LucyStott		Wholeyear	Board of Trustees

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
As above

Names and addresses of advisers (Optional information)

Type of adviser Name Address None

Name of chief executive or names of senior staff members (Optional information)

None

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) The first charity trustees were as follows, and were appointed for the following terms – Trustee selection methods Susan Heron for 4 years (eg. appointed by, elected by) Richard Wendel-Jones for 3 years (re-elected for 3 years until 27[th] March 2027) Wayne Radley for 3 years (resigned 21.01.2022) Victoria Lunn for 2 years (re-elected for 3 years until 27[th] March 2026) Demelza Hoban for 2 years (re-elected for 3 years until 27[th] March 2026) Appointment of charity trustees (1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Additional governance issues (Optional information)

Number of charity trustees
You may choose to include (a) There must be at least three charity trustees. If the number falls below this additional information, where minimum, the remaining trustee or trustees may act only to call a meeting of the relevant, about: charity trustees, or appoint a new charity trustee. (b) The maximum number of charity trustees is 12. The charity trustees may not
• policies and procedures appoint any charity trustee if as a result the number of charity trustees would exceed the maximum.
adopted for the induction and training of trustees; Information for new charity trustees The charity trustees will make available to each new charity trustee, on or before his or her
• the charity’s organisational first appointment: structure and any wider (a) a copy of the current version of this constitution; and

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network with which the charity works;

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

(b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.

Retirement and removal of charity trustees

(1) A charity trustee ceases to hold office if he or she: (a) retires by notifying the CIO in writing (but only if enough charity trustees will remain in office when the notice of resignation takes effect to form a quorum for meetings); (b) is absent without the permission of the charity trustees from all their meetings held within a period of six months and the trustees resolve that his or her office be vacated;
(c) dies;
(d) in the written opinion, given to the company, of a registered medical practitioner treating that person, has become physically or mentally incapable of acting as a director and may remain so for more than three months; (e) is disqualified from acting as a charity trustee by virtue of sections 178-180 of the Charities Act 2011 (or any statutory re-enactment or modification of that provision).
(2) Any person retiring as a charity trustee is eligible for reappointment.

Taking of decisions by charity trustees Any decision may be taken either:

at a meeting of the charity trustees; or
by resolution in writing [or electronic form] agreed by a majority of all of the charity trustees, which may comprise either a single document or several documents containing the text of the resolution in like form to which the majority of all of the charity trustees has signified their agreement. Such a resolution shall be effective provided that: • a copy of the proposed resolution has been sent, at or as near as reasonably practicable to the same time, to all of the charity trustees; and • the majority of all of the charity trustees has signified agreement to the resolution in a document or documents which has or have been authenticated by their signature, by a statement of their identity accompanying the document or documents, or in such other manner as the charity trustees have previously resolved, and delivered to the CIO at its principal office or such other place as the trustees may resolve within 28 days of the circulation date.

Section C Objectives and activities

Objects

Summary of the objects of the charity set out in its governing document

1.	To advance education by the establishment and maintenance of a museum
2.	To further or benefit the residents of West Torrington and the neighbourhood,
	without distinction of sex, sexual orientation, race or of political, religious or other
	opinions by associating together the said residents and the local authorities,
	voluntary and other organisations in a common effort to advance education and
	to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power:
	To establish or secure the establishment of a community centre and to maintain
	or manage or co-operate with any statutory authority in the maintenance and
	management of such a centre for activities promoted by the charity in
	furtherance of the above objects.

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Having regard to the guidance issued by the Charity Commission on public benefit the main activities undertaken by the trustees for public benefit in relation to the charities objects are:

Pursue the purchase of the closed Church of St Mary, West Torrington in order to establishment it as a Community & Heritage Hub for activities and services to support and benefit the community of West Tottington
Commence social and rural history project to save, retain and display artefacts of local, cultural, religious and rural history to be displayed within the hub once opened.
- Gain pledges and collect the funds pledged by local community members towards the purchase and initial development and upkeep of the former church
Apply for and gain grants for development / planning work in developing the church as a Community & Heritage hub

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Established and run community engagement events such as Village Fete, King’s Coronation Street Party, Village Christmas Market, Easter Hunt and Bonfire party. Raising funds and donations in the process to support the charity.
Apply for and gain small grants to support the running of the charity and its community events.
Mobilise local volunteers to take part in community activities such as village litter picks and church yard maintenance days.
Support and work with the village Parish Meeting
- Undertaking campaigns to benefit the village, such as speed reduction, litter bins, broadband provision, pot hole / road maintenance, notice boards and safety signage.

Additional details of objectives and activities (Optional information)

none

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main - tender to purchase dis-used Church of St Mary, West Torrington accepted in achievements of the charity 2021/22, moved to conveyancing stage in December 2022, still ongoing at 2023/24 during the year year end. Completion expected in May 2024. - Donations and grants raised and awarded towards the purchase and development and maintenance
- Listed Building Consent and Change of Use Planning Permission granted in 2021/22 to convert the former church to become a multi-use Community & Heritage hub. Preparation and on-going work to discharge planning conditions continued over the year.
- Established, run and prepare for community engagement events such as Village Fete, Kings Coronation Street Party, Village Christmas Market, Easter Hunt and Bonfire party.
- Applied for and gained grants to support the running of the charity and its community events.
- Mobilised local volunteers to take part in community activities such as village litter picks and church yard maintenance days.
- Supported and worked with the village Parish Meeting - Undertaking campaigns to benefit the area, such as speed reduction signs, litter bins, broadband provision, pothole / road maintenance, notice board and safety signage.
- Engaged with relevant trades and heritage crafts people in readiness for starting maintenance / development work once the charity owns the church, to gain quotes and develop our 10 year rolling business plan.

Section E Financial review

The CIO has a Financial Management Policy, which, while not having a specific reserves Brief statement of the policy does include Budgeting Policy and Controls which state: Purpose: charity’s policy on reserves To provide a means of balancing projected expenditure against projected income and ensuring resources are allocated fairly; To ensure that funds and cash flows can be effectively and efficiently managed to ensure that there are always sufficient accessible funds available to meet West Torrington Community & Heritage Action’s financial commitments as they arise. Policy: The amounts budgeted for the income and expenditure, both within budget categories and overall, of West Torrington Community & Heritage Action cannot be exceeded, transferred or altered without the authorisation of the Board. The Finance Officer will provide budget-holders with regular reports (informal reports will be provided monthly as appropriate, formal reports will be provided quarterly) detailing actual expenditure against budget heading and ensure that budgets are not exceeded. The Finance Officer will ensure that the Board (via the Treasurer, where appropriate) is informed where any breaches of this policy may occur. Budget-setting Process:

The CIO has a regularly revised rolling ten year business plan, that acts as a budget that is vital when applying for or negotiating grants and contracts. Revisions are made to this budget plan and presented to the Board for approval and adoption as required. Monitoring and Revision: The Finance Officer will monitor income and expenditure and ensure that the Board receives accurate and up to date information regarding any shortfall in projected income or increase in expenditure. Where necessary, the Treasurer will make recommendations on various options for remedial action. Details of any funds materially None in deficit

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Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

As outlined the charity’s principal sources of funds that support its objectives are grants, donations (gift aided) and fund raising.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

None

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Richard Wendel-Jones Full name(s)[Victoria Lunn ] Position (eg Secretary, Chair, Chair of Trustees Treasurer (Trustee) etc) Date 01/09/2024

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Charity Name No (if any) West Torrington Community & Heritage Action CIO 1194154 Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 6th April 2023 5th April 2024

Section A Receipts and payments

Section A Receipts and payments
A1 Receipts Donations 1,899 Grant Funding 200 Fundraising- Events 1,214 Gift Aid Bank Interest 599 - - - 3,912 - - Sub total - Total receipts 3,912 A3 Payments Cost of Sales 120 Event Materials / Supplies 1,361 licences and Permits 42 ConsultancyFees - PlanningCosts - Subscriptions - Insurance 243 Postage 5 - Sub total 1,772 - - Sub total - Total payments 1,772 Net of receipts/(payments) 2,141 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 2,141 Unrestricted funds Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	to the nearest £ - 837 - 334 - - - - 1,171 - - - 1,171 - - - 810 180 - - - - 990 - - - 990 181 - - 181 Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 1,899 1,037 1,214 334 599 - - - 5,084 - - - 5,084 120 1,361 42 810 180 - 243 5 - 2,762 - - - 2,762 2,322 - - 2,322	Last year to the nearest £
		- - - - - - - - -	1,899	-
			1,037	-
			1,214	-
			334	-
			599	-
			-	-
			-	-
			-	-
			5,084	-

		- - -	-
			-	-
			-	-

		-	5,084	-

		- - - - - - - - - -	120	-
			1,361	-
			42	-
			810	-
			180	-
			-	-
			243	-
			5	-
			-	-
			2,762	-

		- - -	-
			-
			-	-

		-	2,762	-

	181	- - - -	2,322	-
	-		-	-
	-		-	-
	181		2,322	-

Section B Statement of assets and liabilities at the end of the period

Details Current Account Savings Account Details Details Details Details Signature Victoria Lunn: Signed electronically Total cash funds (agree balances with receipts and payments account(s)) Richard Wendel-Jones: Signed electronically	to nearest £ to nearest £ 9,844 6,974 - 18,784 - - 9,844 25,758 Agreement Error Agreement Error to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Richard Wendel-Jones Victoria Lunn Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
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		OK
		to nearest £ Endowment funds
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		Current value (optional)
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		Current value (optional)
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		When due (optional)






		Date of approval
Richard Wendel-Jones: Signed electronically	Richard Wendel-Jones	9/1/2024
Victoria Lunn: Signed electronically	Victoria Lunn	9/1/2024