## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||05|April|2023||05|April|2024|
|**From **||||**To**||||
## Section A Reference and administration details
**Charity name** West Torrington Community & Heritage Action CIO
**Other names charity is known by** WTC&HA **Registered charity number (if any)** 1194154 **Charity's principal address** Chapel House West Torrington Market Rasen Lincolnshire **Postcode** LN8 5SQ
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Victoria Lunn|Chair|Wholeyear|Board of Trustees|
||Richard Wendel-Jones|Treasurer|Wholeyear|Board of Trustees|
||Demelza Hoban||Wholeyear|Board of Trustees|
||Sue Heron||Wholeyear|Board of Trustees|
||LucyStott||Wholeyear|Board of Trustees|
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March **2012**
1
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|As above||
|||
|||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address** None
## **Name of chief executive or names of senior staff members (Optional information)**
None
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) The first charity trustees were as follows, and were appointed for the following terms – Trustee selection methods Susan Heron for 4 years (eg. appointed by, elected by) Richard Wendel-Jones for 3 years (re-elected for 3 years until 27[th] March 2027) Wayne Radley for 3 years (resigned 21.01.2022) Victoria Lunn for 2 years (re-elected for 3 years until 27[th] March 2026) Demelza Hoban for 2 years (re-elected for 3 years until 27[th] March 2026) **Appointment of charity trustees** (1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## **Additional governance issues (Optional information)**
- **Number of charity trustees**
- You **may choose** to include (a) There must be at least three charity trustees. If the number falls below this additional information, where minimum, the remaining trustee or trustees may act only to call a meeting of the relevant, about: charity trustees, or appoint a new charity trustee. (b) The maximum number of charity trustees is 12. The charity trustees may not
- • policies and procedures appoint any charity trustee if as a result the number of charity trustees would exceed the maximum.
- adopted for the induction and training of trustees; **Information for new charity trustees** The charity trustees will make available to each new charity trustee, on or before his or her
- • the charity’s organisational first appointment: structure and any wider (a) a copy of the current version of this constitution; and
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March **2012**
2
network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
(b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.
## **Retirement and removal of charity trustees**
- (1) A charity trustee ceases to hold office if he or she: (a) retires by notifying the CIO in writing (but only if enough charity trustees will remain in office when the notice of resignation takes effect to form a quorum for meetings); (b) is absent without the permission of the charity trustees from all their meetings held within a period of six months and the trustees resolve that his or her office be vacated;
- (c) dies;
- (d) in the written opinion, given to the company, of a registered medical practitioner treating that person, has become physically or mentally incapable of acting as a director and may remain so for more than three months; (e) is disqualified from acting as a charity trustee by virtue of sections 178-180 of the Charities Act 2011 (or any statutory re-enactment or modification of that provision).
- (2) Any person retiring as a charity trustee is eligible for reappointment.
**Taking of decisions by charity trustees** Any decision may be taken either:
- at a meeting of the charity trustees; or
- by resolution in writing [or electronic form] agreed by a majority of all of the charity trustees, which may comprise either a single document or several documents containing the text of the resolution in like form to which the majority of all of the charity trustees has signified their agreement. Such a resolution shall be effective provided that: • a copy of the proposed resolution has been sent, at or as near as reasonably practicable to the same time, to all of the charity trustees; and • the majority of all of the charity trustees has signified agreement to the resolution in a document or documents which has or have been authenticated by their signature, by a statement of their identity accompanying the document or documents, or in such other manner as the charity trustees have previously resolved, and delivered to the CIO at its principal office or such other place as the trustees may resolve within 28 days of the circulation date.
## **Section C Objectives and activities**
**Objects**
**Summary of the objects of the charity set out in its governing document**
|1.|To advance education by the establishment and maintenance of a museum|
|---|---|
|2.|To further or benefit the residents of West Torrington and the neighbourhood,|
||without distinction of sex, sexual orientation, race or of political, religious or other|
||opinions by associating together the said residents and the local authorities,|
||voluntary and other organisations in a common effort to advance education and|
||to provide facilities in the interests of social welfare for recreation and leisure
time occupation with the objective of improving the conditions of life for the
residents.|
|In furtherance of these objects but not otherwise, the trustees shall have power:||
||To establish or secure the establishment of a community centre and to maintain|
||or manage or co-operate with any statutory authority in the maintenance and|
||management of such a centre for activities promoted by the charity in|
||furtherance of the above objects.|
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March **2012**
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Having regard to the guidance issued by the Charity Commission on public benefit the main activities undertaken by the trustees for public benefit in relation to the charities objects are:
- Pursue the purchase of the closed Church of St Mary, West Torrington in order to establishment it as a Community & Heritage Hub for activities and services to support and benefit the community of West Tottington
- Commence social and rural history project to save, retain and display artefacts of local, cultural, religious and rural history to be displayed within the hub once opened.
- **-** Gain pledges and collect the funds pledged by local community members towards the purchase and initial development and upkeep of the former church
- Apply for and gain grants for development / planning work in developing the church as a Community & Heritage hub
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Established and run community engagement events such as Village Fete, King’s Coronation Street Party, Village Christmas Market, Easter Hunt and Bonfire party. Raising funds and donations in the process to support the charity.
- Apply for and gain small grants to support the running of the charity and its community events.
- Mobilise local volunteers to take part in community activities such as village litter picks and church yard maintenance days.
- Support and work with the village Parish Meeting
- **-** Undertaking campaigns to benefit the village, such as speed reduction, litter bins, broadband provision, pot hole / road maintenance, notice boards and safety signage.
## **Additional details of objectives and activities (Optional information)**
none
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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March **2012**
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Section D Achievements and performance
- **Summary of the main** - tender to purchase dis-used Church of St Mary, West Torrington accepted in **achievements of the charity** 2021/22, moved to conveyancing stage in December 2022, still ongoing at 2023/24 **during the year** year end. Completion expected in May 2024. - Donations and grants raised and awarded towards the purchase and development and maintenance
- **-** Listed Building Consent and Change of Use Planning Permission granted in 2021/22 to convert the former church to become a multi-use Community & Heritage hub. Preparation and on-going work to discharge planning conditions continued over the year.
- **-** Established, run and prepare for community engagement events such as Village Fete, Kings Coronation Street Party, Village Christmas Market, Easter Hunt and Bonfire party.
- **-** Applied for and gained grants to support the running of the charity and its community events.
- **-** Mobilised local volunteers to take part in community activities such as village litter picks and church yard maintenance days.
- **-** Supported and worked with the village Parish Meeting **-** Undertaking campaigns to benefit the area, such as speed reduction signs, litter bins, broadband provision, pothole / road maintenance, notice board and safety signage.
- **-** Engaged with relevant trades and heritage crafts people in readiness for starting maintenance / development work once the charity owns the church, to gain quotes and develop our 10 year rolling business plan.
## **Section E Financial review**
The CIO has a Financial Management Policy, which, while not having a specific reserves **Brief statement of the** policy does include Budgeting Policy and Controls which state: **Purpose: charity’s policy on reserves** To provide a means of balancing projected expenditure against projected income and ensuring resources are allocated fairly; To ensure that funds and cash flows can be effectively and efficiently managed to ensure that there are always sufficient accessible funds available to meet West Torrington Community & Heritage Action’s financial commitments as they arise. **Policy:** The amounts budgeted for the income and expenditure, both within budget categories and overall, of West Torrington Community & Heritage Action cannot be exceeded, transferred or altered without the authorisation of the Board. The Finance Officer will provide budget-holders with regular reports (informal reports will be provided monthly as appropriate, formal reports will be provided quarterly) detailing actual expenditure against budget heading and ensure that budgets are not exceeded. The Finance Officer will ensure that the Board (via the Treasurer, where appropriate) is informed where any breaches of this policy may occur. **Budget-setting Process:**
The CIO has a regularly revised rolling ten year business plan, that acts as a budget that is vital when applying for or negotiating grants and contracts. Revisions are made to this budget plan and presented to the Board for approval and adoption as required. **Monitoring and Revision:** The Finance Officer will monitor income and expenditure and ensure that the Board receives accurate and up to date information regarding any shortfall in projected income or increase in expenditure. Where necessary, the Treasurer will make recommendations on various options for remedial action. **Details of any funds materially** None **in deficit**
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March **2012**
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## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
As outlined the charity’s principal sources of funds that support its objectives are grants, donations (gift aided) and fund raising.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
None
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Richard Wendel-Jones **Full name(s)**[Victoria Lunn ] **Position (eg Secretary, Chair,** Chair of Trustees Treasurer (Trustee) **etc) Date** 01/09/2024
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March **2012**
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**Charity Name No (if any) West Torrington Community & Heritage Action CIO 1194154 Receipts and payments accounts**
**CC16a**
**For the period** Period start date Period end date **To from** 6th April 2023 5th April 2024
## **Section A Receipts and payments**
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Donations
**1,899**
Grant Funding
**200**
Fundraising- Events
**1,214**
Gift Aid
Bank Interest
**599**
**-**
**-**
**-**
**3,912**
**-**
**-**
**Sub total -**
**Total receipts 3,912**
**A3 Payments**
Cost of Sales
**120**
Event Materials / Supplies
**1,361**
licences and Permits
**42**
ConsultancyFees
**-**
PlanningCosts
**-**
Subscriptions
**-**
Insurance
**243**
Postage
**5**
**-**
**Sub total 1,772**
**-**
**-**
**Sub total -**
**Total payments 1,772**
**Net of receipts/(payments) 2,141**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**Cash funds this year end 2,141**
**Unrestricted**
**funds**
**Sub total**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**837**
**-**
**334**
**-**
**-**
**-**
**-**
**1,171**
**-**
**-**
**-**
**1,171**
**-**
**-**
**-**
**810**
**180**
**-**
**-**
**-**
**-**
**990**
**-**
**-**
**-**
**990**
**181**
**-**
**-**
**181**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**1,899**
**1,037**
**1,214**
**334**
**599**
**-**
**-**
**-**
**5,084**
**-**
**-**
**-**
**5,084**
**120**
**1,361**
**42**
**810**
**180**
**-**
**243**
**5**
**-**
**2,762**
**-**
**-**
**-**
**2,762**
**2,322**
**-**
**-**
**2,322**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,899**|**-**|
||||**1,037**|**-**|
||||**1,214**|**-**|
||||**334**|**-**|
||||**599**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**5,084**|**-**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**5,084**|**-**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**120**|**-**|
||||**1,361**|**-**|
||||**42**|**-**|
||||**810**|**-**|
||||**180**|**-**|
||||**-**|**-**|
||||**243**|**-**|
||||**5**|**-**|
||||**-**|**-**|
||||**2,762**|**-**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**||
||||**-**|**-**|
||||||
|||**-**|**2,762**|**-**|
||||||
||**181**|**-**
**-**
**-**
**-**|**2,322**|**-**|
||**-**||**-**|**-**|
||**-**||**-**|**-**|
||**181**||**2,322**|**-**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Current Account
Savings Account
**Details**
**Details**
**Details**
**Details**
Signature
Victoria Lunn: Signed electronically
**Total cash funds**
(agree balances with receipts and payments
account(s))
Richard Wendel-Jones: Signed
electronically|**to nearest £**
**to nearest £**
**9,844**
**6,974**
**-**
**18,784**
**-**
**-**
**9,844**
**25,758**
Agreement Error
Agreement Error
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Richard Wendel-Jones
Victoria Lunn
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Richard Wendel-Jones: Signed
electronically|Richard Wendel-Jones|9/1/2024|
||Victoria Lunn: Signed electronically
|Victoria Lunn|9/1/2024|