Registered Charity Number. 1194126 Report ol thé Trustees and Unaudfted Flnancial Statements for tho Year Ended 31 March 2024 for Peninsula Community Pod Prrlchard & Co Accounlanls & Tax Advisors 16 Main street Fishguard Pembrokeshire SA65 9HJ
Ponlnsula Communty Pod Contsnts of the flnanclal Ststements for the year •nded 31 March 2024 Page Report of the Trustees Indepdent Examiners Rèport statèment ol Financial Affairs ststements of Assets and Liabilities Notes lo the financid sl*ement5 10-13
Peninsula Community Pod Trustees Annual Report For the year ended 311t March 2024 Page 3. The committee of management presents it report with the financial statements for the charity for the year ended 31 st March 2024. Rgfarenco and Admlni8tratlve Infomiatlon Chalrper¥on Dr Louise Tarbuck Trustees Lesley Matthew5 Rachel Hurdley Dr Louk%e Tarbuck Registered Office 23 New Street Sl David's Haverfoth4est Pembrokeshire SA62 6SW Rogi8tored Company Nufflbor Roglstsrad Charity Numb•r Accountants CE026198 (England & Wal8sI 1194126 Pritchard & Co.,16 Main Street, Fishguard, Pembrokeshire, SA65 9HJ. Bankers The Cc-operative Bank Mi$$lon Stat•ment We believ• that access to fcod is a basic right. We believe Ihat our community can help fill the immedrate need5 of rural and remote households to reduce food poverty, and the Peninsula Community Pod aIrr to match the resources donated with those ir¢ need in the community. Aims and purpose The Penlnsula Community Pod has grown out of tsvo organisatians, St Davids and Solva Food Pod and Fi5hguard and Goodwick Food Support, and became a charity in April 2021. It is run and managed entirely by unpaid volunteers. Our aim is to reduce the impact of fcod povety while maintaining the well being and dlgnity of those supported, by providing regular food support to Indivlua1 households for as long as required. We cover an area of approximately 300 sq miles includlng many areas without a¢¢ess to shops or transport. and many parts Can be described as food deserts. Our area 1$ not cOVed by other food banks and charities as il is Ico remote and Ihinly populated. and we aim to meet the needs of those excluded from other schemes by gèogr8phy. and by lack of transport. Objectives and A¢tlvitie$ We bagan workin 2019 in St Davids and Solv8, and in 2020 in Fishguard and Goodwickto help with food poverty and accessibitityatthe start of the p8ndemic. Ourobjecttves 8reto help:_ prevent long term malnutrition In the elderly and their carers, - those with health problems, including mental health. - the vulnerable, frail. and those with children and lack food acc8s8ibility those is short term crlsis leg Dome8tic violence, bereavgment, illness, family in¢ome crisls.)
Peninsula Community Pod Trustees Annual Report For the year ended 31•1 March 2024 Page 4. Objectives and Actlvlties (contlnued) We cover a mainly rural and remote area of coast81 Pembrokeshire. We take ref8rraLs from health workers. doctors, police. health visitors. other ¢haritles, and sell referrals. We also provide emergencyfood and household goods when needed. as well as signpostingto other 8eNi¢es that ar8 needed. such as CAB. PAVS, and ourweekly deliveries provide 8 regular contact and w811 being check on tho mostvulnerable households. We alm to be able to provide emergencysupportwhen requested on the same day. We provide longer term support Ihrough the weekly or fortnightly deliveyies to hOe$. We aim to help people by delivering a weekly box offre$h truit. vegetables. eggs. cheese, bread, cereal8 8nd tinned food to their home, until they no longer need support. As durlng covid, during anyfuture em8rgency we would aim to help th088 Without intemet ccess orc8rers, peoplewho had no recourse to benelitsfor 8 minimum of sixwaeks. Shielding. and in quarantine, We also aim to support retired people on fixed and low income8. people ¥¥ith disabilities 8nd people with children who are on UC. including homele8s households. 8nd Carers. We aim to provlde a basic°basket" of goods that should boo8tthe nutritionalv8lue of meals acr088 the week, but is nol intended to be a full weekg Worth of food. other than for children. Adults are encouraged to ch059 and purchase some oftheir own food. knowlng they havethe basic box everyweek as long85 need8d. We also provlde person81 c8re and other household products on request. Wealso referpeopleto 8 charityth8t provides 8me118nimal, ¢gtand dog food and a130 delivers it. A8 Pert of ourcommltmentto dignityand caring. we provlde an 8ddition81 Christmas hamp8rto enable every household to have food associated with the holid8y. including a full Christmas dlnner and pudding. treats. and a Boxing Daytea which we aim to have locaigfoLtp8 and businesses piovide support and sponsorship. Aehlevement8 and Portorman¢e We know from letters and messages received th8tthe beneflts are profound. People in receipt of thefood p8rcel no longer fear malnutrition. are able to eat healthily, ar& able to pay other bills such 88 he8tillg and electri¢tty. their qu81ty of Ilfe has improved. They pre no longer territi8d and are so ple88ed that somebody cares about their welfare. The regular deliveries are a much appreclated contg¢t for many of our isolated households, and we have been able to build trust. This can help us understand their wider needs and help signpost them to additional services an¢ on occasion initiate wellbeSng procedures and checks through family GPS and local care servic85. We also 5ond outvoluntary surveyson food preferences, to reducefood waste. In 2024 we moved to fortnightly dellveries. Thls allowed us to support families with reduced volunteer hours.
Peninsula Community Pod Trustees Annual Report For the year ended 31* March 2024 Page 5. Achievements and Pertorman¢e (continued) In 2023-24 we moved to an average 30 households th one day a fortnight packing 8nd distribution. This average represents 270 weekly meals for adults and children. or 12,000 meals per year. We are piannlng detalled review8 of our whole ope18tion and the bas1¢ operating modelto ensure we e8n meet our objectiveswith ourcurrentfinanc88. Theweekiy cost in 2023 -2024 was £377 reflecting greatly Incre8sed tood prlces and reduced food donation5. We WILL continue to workwith other community projects and with local group8 and charities and businesseswho collectfood and mon8ydonations on our behalf. Financlal Revlew The purchases for supermarket groceries have continued to be made in the name of Trustees and Managers. and costs reimbursed on production of eli invoices. Our incom8 is sourced mainly from privaie donations f rom individuals 8nd local buslness88. with additionalsupportfrom Comrnunityand Countycouncil Grants and other centralised money administered through grant¥ from a country centr8ll$ed organisation PAVS. All grants ar8 fully audlted bythe PAVS organisation by submlssion of recelms and a lull report for each grant including fin8nclBI analysis. In the p881 year our money ha5 been spent on purchaslngfood lor d18tributlon to th08e in need, with a sm811 arnount from sp•¢ific grants for essentlal IT, printing materiels and sm811 payment$ forpetroltovolunt8er drivers. who cover an average 150 mlles weekly8nd who malnlydo so at theirown expense. The majorityoffood purchased h8s been from a localproduce wholesaler and local superm8rkets. We have set aside 8 sum of £1530 for future rent81 of premi58S, although we hope to be spon8or8d for Some ofthese cost8. In the year April 2023- March 2024 we started th £23,559 carried fOad. We have spent £19.609 on direct food purchases. £0 on IT and admln materi81s and £0 on occasionalvolunteer expenses. We spent £1659 on rent of a storage container. Specific gr8nL8 were obtalned for all IT equipment expenditure. R8$8rves Poil¢y It is intended to hold at least 3 months reseNes for future funding at 8lltimes with up to 6 months, if possible. needed to ¢ope with the unpredictable potential for additional Calls for our 8ervices, and high dependence on relatively few large priv8te donors. All funds will be held as unrestricted funds ie available for trustees to spend.
P[sUla Community Pod Tnjslees Annual Report -or Tnè year ended 31lll March 2024 Page fj, Volunteers and Supportor8 Our volunteers are our greatest. a88et 8nd would Ilke to thank them unrc8eNedly. These Inciudo MfTrevorJones, Mr G8ryDimond. Mr Mark Matthews. Rich81d Thorpe. and Phil and Gv¢ynath, We are indebted to our Ioc81 charitlgs including Solva Care. the si Davids Befrionders. Rural Aff8irs. the St D?vids Penkniffj Club, The Flshguard Lions gnd many others who h8ve helped and gUPPOrt8d us.We're also ind8btedto Flshguard and GoodwickTown Councilan PeTnbmkeshife County Coun¢ilwho have helped us wlth grants. Wewould th8nkeveryperson whoh88 donated in a porsonal¢8pacltytothePaninsu18 Community Food Pod and hope that tF7ey will continue to support U3 forthe future. Structure, Gov¢rnBnc• and iYanaKom¢nt The PCP 1$ run by tha three named Trustees:. Dr Rachel Hufdley, Ch911 Mrs Lesley Matthews, Treasurer Dr Louise T8rbyck. Secrotary Wo hold a mlnimum otfourtrustee meetings a y68r. and monthly or8d hoc Ifthere are matters g1iSiDg tD m$nage. Volunteer8 Af8 enr8g8d to attend the me8ting$. All budgets £nd expendit.L5re Is ggreed at these meeting5. as well BS any lund raising activities. Most geneTal meetings arg held using Zoom to extend 8rtendanc& We hold anAnnualGengr81 Meeting inseptember. Admlnltstratlv8 Intormatlon Tb.e¢ontsotAddress Bronllys, 23. Now Street St Davids, Haverfordwèst. Pèmbrokeshire SA62 6S The Charity Trustees do not consider on 8udit is needed forthe flnoncl&l yeerApril 2023 to April 2024. and so h8ve sought an Independent Examinerto Bsse8S the fin8ncial statoment '. Chairperson .. zpli />S-
Report of th8 Independent Examiner lo The Tru51ees of Peninsula Community Pod forthe year ended 31 March 2024 Page 7 I report on the att¢un15 of the Tnjstfor the year ended 315t Marth 2024, which are Set out on pages 8 1013 Respxtlv• r¢¥ponslbllllJe• of tru8ts88 and oxamln•r The charitys ITU5tees ar? responsible for the preparatr'on of the accounts. The chantys trustees consider th8t an audit is not requlr8d for this year under sedicsn 43121 of the Charities Act 1993 (the 1993 Act) and thot an independent examination is ne. 11 is my responsibility lo.. - oxamine the accounts under saction 43 of the 1993 Act.. - lo follow the procedures laid down the genwal Directions given by the Charity Corrrfnission under ¥action 43(7}Ib} of thè 1993 Act.. 8nd - to state whether particular matter8 have come to my attention. 8asiB ol indep•ndeTht examlnoV8 report My examination was rried out in accordance thg general Dlrections given by th$ Chanty Commlssion. An examination Includes 8 review of the accounting rerdS kept by th8 charity and a Comparison of the accounts presented wth those records. It also indude¥ consideration of any unusual items or disdosures in e aCUnIS. and seeking 8xplanations from you as trustees concorning any such matters. The proc¢dures undertaken do not provide all the eviden¢e that would by rèquired in an audff and consequ&rfy no opinion Is given as lo whether the accounts present a Iwe and fair and the report18 IlmW to thoBe matters set out In the 8tstement below. Indopgnd•nt examinefs statement In connection with my examinab"on, no matter h45 come to my atterrtion.. (1} whth give9 me reasonabte Gause to bdlev8 that in any materfal respect the requlrements.. - to keep accounting record8 in aceudance 1th section 41 of the 1993 A¢l,' and - to prepare account8 which accord With the awounling records and comply vmth the accounting requirements of the 1993 Act have not befjn met; or (21 to which, in my opinion, aitention should drawn in order to enable a proper understaryjing of the acEounls to b8 reathed. Davld Lloyd B.Se. FFA Prlt¢h•rd & Co. Accountsnts & Tax Adv180rn 16 M#ln Shgt Fltshguard P•mbroko8hlro SA66 9HJ Ik .1-1 JorN lo]S .datgJ
Peninsula Community Pod Statement of Financial Acb"vitles for the year ended 31 March 2024 Page 8 31 Mar 2024 Total fund8 31 Mar 2023 Total funds Unrestri¢ted funds Regirictsd fund8 Notes INCOME & ENDOWMENTS FROM Donatsons and legacias 11,720 11,720 15,948 Other trading xtivities 11,720 11,720 15,948 EXPENDITURE ON Charrtable actNities Management 21,383 510 21,893 21,383 510 21,893 13,661 1,044 14,7Q5 NET INCOMEIEXPENDITURE) 110,1731 {10,173} 1,243 RECONCILIATION OF FUNDS Tot81 funds brought forward 23,519 23,519 22,276 TOTAL FUNDS CARRIED FORWARD 13,346 23,519 CONTINUING OPERATIONS All income and expendilure has arlsen from continulng activities
Penlngulg Community Pod Slatemgnt of A$$ots #nd Liabilitles as al 31st March 2024 P8ga 9 31 Mar 2024 Unrestricted Restricted nd8 funds 31 Mar 2023 Topl Fund6 Total Funds Not FIXED A&8ETS quipff.ent 714 714 714 714 CURRENT PSSETS Dcbtors Propaymer¢i Bank account and Gash In hand 250 250 250 13.366 13,366 13.818 23,599 23.849 TOTAL ASSETS 14.330 CREDITORS Arnounts falling duè thin one year 13.346 13,346 23.519 TOTAL ASSETS LE&8 CURRENT LIABILITIES 23.516 13,346 13,346 IIET ASSETSIILIABILrriÉs> 13,346 13,348 FUNDS lricted funds RostriCt funds 1334S 23,519 Totsl fvnds 13,346 Fcrth8 pertod ended 31 st March 2024 tht company was ¢ntitl8J to eMplOn under $477 of the Companies Act 2006 relating toF Small companies. mamber6 have not requlrod the company to obtaln an au¢*t in accordancé seEtiLin 476 of the Companlgs Act 2006. The d5ClOr$ kn().ledge their re8pon&bS1itl85 for comptying with the rnqulrements Off Act wth respect to aOUnting r9cord8 and the preparotion of acctsunls. These •¢counts have befrn prepared in accortsnce wlth the mkcrfrenllty prows10 and h3ve been de',fvered in atcord8n¢e wlth the proylslons aWic8ble to ¢ompanieg subject lo the $mall companies reglm8. hpprtsved by th¥ board and SI@d on their beholf by A . Trustee - Trustee zFI,14s-.
Peninsula Community Pod Notes to the Accounts for the year ended 31 March 2024 Page 10 1. Accountlng Pollcl Ba$ls ofAccounting The accounts have been prepared under the h15torical c081 convention and in aCrdanCe v¢ith applicable UK Accounting StandaTd8. In preparir@ the accounts thg tharity follows best PTactiee as set out in the Slalement of Recommended Pradice"Accounting and Reportlng by Charilles" ISORP FRSSEI 8ff&ive 1 January 2015. Incomg Income 1$ recognised in the period in which the ch8rity is entided to reGeipt and the amount can be measured reasonable certainty. Exp•ndlture Liabililias Ére rEcogrri*J as expenditur6 88 soon as there is a legal or construdve obligation Lxnmitting the charity to that expanditure, il is probable that a transfer of economic benefits will be required in 8etUement and the amount of the obligation can measured reliably. Expenditure is accounted for on an accruals b8sis and has been classified vnder headings that aggregate 811 ¢ost related to that category. Where costs cannot be directly attributed lo particulaT headings they have been allccat8d to aclivities on a b8$is Consistent with the use of resources. Tuatlon The charity Is exempt from tax on its charitable activities. Fund accountlng Un81rIcted funds can be used in accordance with the charitable ¢blectlves at the dlscrellon of the tNstee$. Restrtcted fijnds can only be used for a particular restri¢ed purpos8s tAIn the oblects of the tharity. Reslrfclions arlse sIfied by the donor or when funds are ralsed for pardcular restrfded purposes. 2. Donattons and Legacle8 31 March 2024 31 March 2023 Donations Grants 11.000 720 11.720 10.948 5.000 15,948
Peninsula Community Pod Notes to the Accounts for the year ended 31 Marth 2024 2. Donatlons andlogacles (contlnuedl Grant income during the period wa8 83 follows '. Page11 31 March 2024 31 March 2023 T B Stone Daniel Jon8s F Barker Solva Eco Dewl Patstemak Anthony MI & VL Plant Other donations SCAAF Micro Grant Pembrokeshire County Councll Gr8nt 320 516 25 187 50 70 10,100 400 5.000 6,000 5,000 11,720 15,948 3. Charltsble actlvltlos Dirgct Costs Suppcyt Costs {so8 note 41 Totals Charétable aclivllies Management Costs 19,609 2,284 21,893 19,609 2,284 21,893 4. Support Costs Rent, Rates Govemin W¢b6lte AG¢ountancy Insurance Light & Fat costs Tota18 115 510 129 1,530 2.284 S. Trusts•s' remunoratlon and bgn•ffts There vmre no biJ8lees' remuneration or other tenefits for the year ended 31 March 2024. Trusts•s' expen$é$ There were no tnJslee8' expenses pald for the year ended 31 March 2024. 6. Staff Costs The average number of monthty employees durirvJ the year was as follows:. 31 March 2024 31 March 2023
Pgninsula Communty Pod Notes lo the Account8 for the year ended 31 March 2024 Page 12 7. D•btors 31 March 2024 31 March 2023 Trade deblois Prepayments 250 250 250 250 8. Credltor8: amounts falling dug aftor more than one year 31 M8rch 2024 31 March 2023 Trade Credltor8 Soclal Sgcurity ad other taxes Accruals and deferred Income 9. Movement In funds Al 1 Aprtl 2023 Net movement in fund8 At 31 Mar 2024 Unregtrlctsd lund6 Unre8trfcted funds grantslnon grants Re8trl¢ted funds Restrficted funds 23,519 (10.173} 13,346 23,519 110,173} 13,346 Nel movement in funds, irKluded in the above are as follows". Incoming Resources Resources Expended Movement In funds Unrostricted funds Unrestricted fund8 11,720 (21,8931 (10,173) Restrlcted funds Restricted funds 11,720 121.8931 110,173) 10. Relatsd party dlsclosurn8 There were no related p8ty tran5acbons for the year ended 31st March 2024.
Peninsula Community Pod Notes to the Accoun18 for the year ended 31 March 2024 Pago 13 31 Marth 2024 31 March 2023 Incomo and ondowments Donation8 and1og4elo5 Donauons Grants 720 11,000 11,720 5.000 10,948 15,948 Expendlturn on: Charltable actl¥lti98 Projects expendlture- Fresh Produce & Grocerie8 Cleaning Travel & subsistence 19,609 12,975 160 106 13,241 19,609 Support costs Management Rent and rates and light and heat Stationery & office 6upplles Website cc8ts Accountancy f8es Insurances 1,530 250 41 115 510 129 2,284 129 1,464 Total resouTces expended 21.893 14,705 Net Income 10,173 1,243