Trustees’ Annual Report for the period
From 1[st] Jan 2024 Period start date To 31[st] Dec 2024 Period end date
Charity name: Stalisfield Village Hall Trust
Charity registration number: 1194093
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide and maintain a village hall for the use of the inhabitants of the village of Stalisfeld without distncton of politcal, religious or other opinions, including use for meetngs, lectures and classes, and other forms of recreaton and leisure-tme occupaton with the object of improving the conditons of life for the inhabitants.” |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Main actvites undertaken during 2024 involved ensuring the hall was ft for purpose by ongoing maintenance and providing a safe and secure space for community both mental and physical well being. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees believe that they have had regard to the guidance as issued by ensuring that all inhabitants of the village of Stalisfeld have had access to hire the hall. Community events (both free and paid for) are carried out to ensure inclusivity and to assist with both physical and mental well being. This includes both social events and classes. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | There are no employees of Stalisfield Village Hall Trust, all events are undertaken by volunteers |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Quarterly drop ins, summer fete, quiz, harvest supper and safari supper and Christmas events for both children and seniors were all available to the community, All events were all very much appreciated with attendees voicing their appreciation. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The village hall is covering its costs including ringfencing funds on an annual basis to go towards major refurbishments / rebuild at a future date and providing reduced cost/free events for villagers helping with reduction of social isolation |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | See above |
| Amount of reserves held | Para 1.22 | £32,500 increasing by £3,000 per annum for rebuild / refurbishment £10,000 towards extraordinary maintenance costs |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Fund raising Grants where applicable Rental of village hall within and without the village |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election to post voted by trustees |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Per Charity Commission requirements |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | All trustees have equal votes Wider network - NA |
| Relationship with any related parties |
Para 1.51 | None |
| Other |
Reference and Administrative details
| Charity name | Stalisfield Village Hall Trust |
|---|---|
| Other name the charity uses | |
| Registered charity number | |
| Charity’s principal address | Stalisfield Village Hall, Stalisfield Green, Near Faversham, Kent ME13 0HY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| TracyDove | Chair / Treasurer | |||
| Cat Horn | ||||
| Rose West | ||||
| Nina Williams | ||||
| Catherine Jamieson | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Tracy Dove
Position (eg Secretary, Chair Chair, etc)
Date
24[th] February 2025
| Stalisfeld Village Hall Trust | Stalisfeld Village Hall Trust | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Notes to the Financial Statements | |||||||||
| For the Year Ending 31 December 2024 | |||||||||
| 2 | Income | Restrict | Total 2024 | ||||||
| Swalegrants | 3112.50 | ||||||||
| Carter Jonas | 650.00 | ||||||||
| Othergrants | 400.00 | ||||||||
| Regular donaton | 575.00 | ||||||||
| Other donatons | 755.00 | ||||||||
| Ebay | 60.00 | ||||||||
| Gif Aid | 778.63 | ||||||||
| Give asyou Live/Amazon/One click etc | 226.85 | ||||||||
| Hall bookings | 2505.00 | ||||||||
| Events(completed) | 8686.25 | ||||||||
| Events(paid in advance) | 6495.00 | ||||||||
| Interest | 1679.15 | ||||||||
| Communityevents | 3857.68 | ||||||||
| 29781.06 | |||||||||
| 3 | Total Resources Expended | ||||||||
| Charitable actvites | |||||||||
| Cost of Runningthe hall | |||||||||
| Light & Heat | 2831.82 | ||||||||
| Cleaning/refuse | 3432.85 | ||||||||
| Insurances/PAT testng | 1744.02 | ||||||||
| Water Rates | 492.86 | ||||||||
| Internet/bookingsystem | 954.70 | ||||||||
| Capital expenditure | 5253.04 | ||||||||
| Repairs and Renewals | 2619.00 | ||||||||
| Premises Rental | 69.55 | ||||||||
| Servicing | 676.20 | ||||||||
| RADN refunds | 4675.00 | ||||||||
| Cost for communityevents | 1497.73 | ||||||||
| Consumables | 225.90 | ||||||||
| 24472.67 | |||||||||
| 4 | Trustee Emolumnets | ||||||||
| No trustee has received anyremuneraton nor been reimbursed for anyexpenses other than charitable actvitycosts. | |||||||||
| 5 | Taxaton | ||||||||
| As a registered Charitythe companyis exempt from liabilityto taxaton on its income |
Stalisfield Village Hall Trust
Payments and Recipts Accounts
1 January 2024 to 31 December 2024
| Receipts Grants, Donatons and Gifs Hire of Hall and Equipment Other Income Total Income Payments Light & Heatng Water & Sewage Repairs & Maintenance Internet/booking system Insurance Cost of Community Events Servicing Purchase of Fixed Assets Rental/Hire of Rooms Consumables RADN Reciepts less Payments |
Unrestricted Fund Restricted Fund Total 2024 6558 6558 17686 17686 5537 5537 29781 0 29781 |
|---|---|
| 2832 2832 3926 3926 2619 2619 955 955 1744 1744 1498 1498 676 676 5253 5253 70 70 226 226 |
|
| 4675 4675 |
|
| 24473 0 24473 |
|
| 5308 5308 |
Stalisfield Village Hall Trust
Statement of Assets and Liabilities
As at 31 December 2024
| Cash Funds | 31 December 2023 | 31 December 2024 |
|---|---|---|
| - Cash at Bank | 70832 | 76140 |
| Movement in Funds | 5308 |
1, Willow Cottages Stalistield Green Kent ME13 OHY 10, March 2025 Towhom it Mayconcorn I can confirm that I have audited the annual accounts of St81i8field Vi118ge Hall Trust for the y88r of 2024 8nd om h8PPy that thgy represent an accurate portr8yal of the financial positlon. Yours faithfully Shirley Pritch8rd LLB Hon8. 8arri3ter (Retired)