Trustees’ Annual Report for the period
From 1[st] Jan 2023 Period start date To 31[st] Dec 2023 Period end date
Charity name: Stalisfield Village Hall Trust
Charity registration number: 1194093
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide and maintain a village hall for the use of the inhabitants of the village of Stalisfeld without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and other forms of recreation and leisure- time occupation with the object of improving the conditions of life for the inhabitants.” |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Main activities undertaken during 2023 involved ensuring the hall was ft for purpose by ongoing maintenance and providing a safe and secure space for community both mental and physical well being. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees believe that they have had regard to the guidance as issued by ensuring that all inhabitants of the village of Stalisfeld have had access to hire the hall. Community events (both free and paid for) are carried out to ensure inclusivity and to assist with both physical and mental well being. This includes both social events and classes. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment | Para 1.38 | N/A |
| including program related investment |
||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | There are no employees of Stalisfield Village Hall Trust, all events are undertaken by volunteers |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | A jubilee celebration encompassing a village party, childrens’ and seniors’ Christmas party, quiz and summer fete were all held and well attended by villagers. Unfortunately the Christmas panto had to be postponed due to Covid cases. All events were all very much appreciated with attendees voicing their appreciation. A coronation celebration encompassing a village party, childrens’ and seniors’ Christmas party, panto, quiz and summer fete were all held and well attended by villagers. All events were all very much appreciated with attendees voicing their appreciation. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The village hall is covering its costs including ringfencing funds on an annual basis to go towards major refurbishments / rebuild at a future date and providing reduced cost/free events for villagers helping with reduction of social isolation |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | See above |
| Amount of reserves held | Para 1.22 | £32,500 increasing by £3,000 per annum for rebuild / refurbishment £10,000 towards extraordinary maintenance costs |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Fund raising Grants where applicable Rental of village hall within and without the village |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election to post voted by trustees |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Per Charity Commission requirements |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | All trustees have equal votes Wider network - NA |
| Relationship with any related parties |
Para 1.51 | None |
| Other |
Reference and Administrative details
| Charity name | Stalisfield Village Hall Trust |
|---|---|
| Other name the charity uses | |
| Registered charity number | |
| Charity’s principal address | Stalisfield Village Hall, Stalisfield Green, Near Faversham, Kent ME13 0HY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| TracyDove | Chair / Treasurer | |||
| Cat Horn | ||||
| Rose West | ||||
| Nina Williams | ||||
| Catherine Jamieson | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Tracy Dove
Position (eg Secretary, Chair Chair, etc)
Date
13[th] March 2024
| Stalisfeld Village Hall Trust | Stalisfeld Village Hall Trust | ||||||
|---|---|---|---|---|---|---|---|
| Notes to the Financial Statements | |||||||
| For the Year Ending 31 December 2023 | |||||||
| 2 | Income | Unrestricted Fund | Restricted Fund | Total 2023 | |||
| Swalegrants | 0.00 | ||||||
| CarterJonas | 750 | 750.00 | |||||
| Regular donation | 425 | 425.00 | |||||
| Other donations | 435 | 435.00 | |||||
| Gift Aid | 0.00 | ||||||
| Give asyou Live/Amazon/One click etc | 256.29 | 256.29 | |||||
| Hall bookings | 3509.75 | 3509.75 | |||||
| Events(completed) | 6392.65 | 6392.65 | |||||
| Events(paid in advance) | 4877.5 | 4877.50 | |||||
| Interest | 827.14 | 827.14 | |||||
| Other income | 7108.6 | 7108.60 | |||||
| 24581.93 | |||||||
| 3 | Total Resources Expended | ||||||
| Cost of Runningthe hall | |||||||
| Light & Heat | 2845.89 | 2845.89 | |||||
| Cleaning | 2904.29 | 2904.29 | |||||
| Insurances,Licences,Servicing,Intern | e 1525.45 |
1525.45 | |||||
| Water Rates | 179.17 | 179.17 | |||||
| Capital expenditure | 417.91 | 417.91 | |||||
| Repairs and Renewals | 4243.06 | 4243.06 | |||||
| Cost of communityevents | 2176.35 | 2176.35 | |||||
| Land Rental | 69.55 | 69.55 | |||||
| Communityevents | 0.00 | ||||||
| RAD refunds/cancellations | 5535.37 | 5535.37 | |||||
| Consumables | 0.00 | ||||||
| Refund of insurance claimpaid twice | 2308.8 | 2308.80 | |||||
| 22205.84 | |||||||
| 4 | Trustee Emolumnets | ||||||
| No trustee has received anyremuneration nor been reimbursed for anyexpenses other than charitable activitycosts. | |||||||
| 5 | Taxation | ||||||
| As a registered Charitythe companyis exempt from liabilityto taxation on its income |
Stalisfield Vi Payments and 1 January 2023 to
Receipts
Grants, Donations and Gifts Hire of Hall and Equipment Community / Fund raising Events Interest Total Income
Payments
Light, Heating, Cleaning, Rental Water,Sewage, Waste Disposal Repairs & Maintenance Insurance, Servicing, Licences, Internet Cost of Community Events Refunds and Cancellations Purchase of Assets Refund of insurance paid out twice Consumables
Reciepts less Payments
llage Hall Trust
Recipts Accounts o 31 December 2023
| Unrestricted Fund | Restricted Fund | Total 2023 |
|---|---|---|
| 860 | 750 | 1610 |
| 15036 | 15036 | |
| 7109 | 7109 | |
| 827 | 827 | |
| 23832 | 750 | 24582 |
| 5101 | 5101 | |
| 898 | 898 | |
| 4243 | 4243 | |
| 1899 | 1899 | |
| 1802 | 1802 | |
| 5535 | 5535 | |
| 418 | 418 | |
| 2309 | 2309 | |
| 0 | ||
| 22206 | 0 | 22206 |
| 1626 | 750 | 2376 |
22972
Stalisfield Village Hall Trust
Statement of Assets and Liabilities As at 31 December 2022/23
Cash Funds
- Cash at Bank
31 December 2022
68468
Movement in Funds
31 December 2023 70832 2364