## **Trustees’ Annual Report for the period** **From 1[st] Jan 2023 Period start date To 31[st] Dec 2023 Period end date** ## **Charity name: Stalisfield Village Hall Trust** **Charity registration number:** 1194093 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide and maintain a village hall
for the use of the inhabitants of the
village of Stalisfeld without
distinction of political, religious or
other opinions, including use for
meetings, lectures and classes, and
other forms of recreation and leisure-
time occupation with the object of
improving the conditions of life for the
inhabitants.”| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Main activities undertaken during
2023 involved ensuring the hall was
ft for purpose by ongoing
maintenance and providing a safe
and secure space for community both
mental and physical well being.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees believe that they have
had regard to the guidance as issued
by ensuring that all inhabitants of the
village of Stalisfeld have had access
to hire the hall. Community events
(both free and paid for) are carried
out to ensure inclusivity and to assist
with both physical and mental well
being. This includes both social
events and classes.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment|Para 1.38|**N/A**| |including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|There are no employees of Stalisfield
Village Hall Trust, all events are
undertaken by volunteers| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|A jubilee celebration encompassing a
village party, childrens’ and seniors’
Christmas party, quiz and summer fete
were all held and well attended by villagers.
Unfortunately the Christmas panto had to
be postponed due to Covid cases. All
events were all very much appreciated with
attendees voicing their appreciation.
A coronation celebration encompassing a
village party, childrens’ and seniors’
Christmas party, panto, quiz and summer
fete were all held and well attended by
villagers. All events were all very much
appreciated with attendees voicing their
appreciation.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |||| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The village hall is covering its costs
including ringfencing funds on an annual
basis to go towards major refurbishments /
rebuild at a future date and providing
reduced cost/free events for villagers
helping with reduction of social isolation| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|See above| |Amount of reserves held|Para 1.22|£32,500 increasing by £3,000 per annum
for rebuild / refurbishment
£10,000 towards extraordinary
maintenance costs| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Fund raising
Grants where applicable
Rental of village hall within and without the
village| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election to post voted by trustees| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Per Charity Commission requirements| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|All trustees have equal votes
Wider network - NA| |Relationship with any
related parties|Para 1.51|None| |Other||| ## **Reference and Administrative details** |Charity name|Stalisfield Village Hall Trust| |---|---| |Other name the charity uses|| |Registered charity number|| |Charity’s principal address|Stalisfield Village Hall, Stalisfield Green, Near Faversham,
Kent ME13 0HY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||TracyDove|Chair / Treasurer||| ||Cat Horn|||| ||Rose West|||| ||Nina Williams|||| ||Catherine Jamieson|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Tracy Dove **Position (eg Secretary,** Chair **Chair, etc)** **Date** 13[th] March 2024 |**Stalisfeld Village Hall Trust**|**Stalisfeld Village Hall Trust**||||||| |---|---|---|---|---|---|---|---| ||||||||| |**Notes to the Financial Statements**|||||||| |**For the Year Ending 31 December 2023**|||||||| ||||||||| |2|Income|Unrestricted Fund|Restricted Fund|Total 2023|||| ||||||||| ||Swalegrants|||0.00|||| ||CarterJonas||750|750.00|||| ||Regular donation|425||425.00|||| ||Other donations|435||435.00|||| ||Gift Aid|||0.00|||| ||Give asyou Live/Amazon/One click etc|256.29||256.29|||| ||Hall bookings|3509.75||3509.75|||| ||Events(completed)|6392.65||6392.65|||| ||Events(paid in advance)|4877.5||4877.50|||| ||Interest|827.14||827.14|||| ||Other income|7108.6||7108.60|||| |||||24581.93|||| ||||||||| ||||||||| |3|Total Resources Expended||||||| ||||||||| ||Cost of Runningthe hall||||||| ||Light & Heat|2845.89||2845.89|||| ||Cleaning|2904.29||2904.29|||| ||Insurances,Licences,Servicing,Intern|e
1525.45||1525.45|||| ||Water Rates|179.17||179.17|||| ||Capital expenditure|417.91||417.91|||| ||Repairs and Renewals|4243.06||4243.06|||| ||Cost of communityevents|2176.35||2176.35|||| ||Land Rental|69.55||69.55|||| ||Communityevents|||0.00|||| ||RAD refunds/cancellations|5535.37||5535.37|||| ||Consumables|||0.00|||| ||Refund of insurance claimpaid twice|2308.8||2308.80|||| |||||22205.84|||| ||||||||| ||||||||| ||||||||| |**4**|**Trustee Emolumnets**||||||| ||No trustee has received anyremuneration nor been reimbursed for anyexpenses other than charitable activitycosts.||||||| ||||||||| |**5**|**Taxation**||||||| ||As a registered Charitythe companyis exempt from liabilityto taxation on its income||||||| **Stalisfield Vi** Payments and 1 January 2023 to ## **Receipts** Grants, Donations and Gifts Hire of Hall and Equipment Community / Fund raising Events Interest Total Income ## **Payments** Light, Heating, Cleaning, Rental Water,Sewage, Waste Disposal Repairs & Maintenance Insurance, Servicing, Licences, Internet Cost of Community Events Refunds and Cancellations Purchase of Assets Refund of insurance paid out twice Consumables ## **Reciepts less Payments** ## **llage Hall Trust** ## Recipts Accounts o 31 December 2023 |Unrestricted Fund|Restricted Fund|Total 2023| |---|---|---| |860|750|1610| |15036||15036| |7109||7109| |827||827| |23832|750|24582| |5101||5101| |898||898| |4243||4243| |1899||1899| |1802||1802| |5535||5535| |418||418| |2309||2309| |||0| |22206|0|22206| |1626|750|2376| 22972 ## **Stalisfield Village Hall Trust** Statement of Assets and Liabilities As at 31 December 2022/23 Cash Funds - Cash at Bank 31 December 2022 68468 ## **Movement in Funds** 31 December 2023 70832 2364