Ammanford Foodbank
Report and Accounts Year ended 31 March 2023
1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk
AMMANFORD FOODBANK
LEGAL & ADMINISTRATIVE DETAILS
FOR THE YEAR ENDED 31 MARCH 2023
ADDRESS FOR CORRESPONDENCE Ammanford Evangelical Church Wind Street Ammanford Carmarthenshire SA18 3DR GOVERNING DOCUMENT Constitution dated 4 March 2021 CHARITY REGISTRATION NUMBER 1194085 TRUSTEES RESPONSIBLE FOR David Samuel Davies MANAGING THE CHARITY David Mydrim Davies Eric Keith Thomas Ceri Bethan Darcy (appointed 30 January 2023) INDEPENDENT EXAMINER Ajay Rajani FCIE Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
INDEX
Page 1 Legal & Administrative Details Pages 2-4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Receipts and Payments Account Page 7 Statement of Assets & Liabilities Pages 8-9 Notes to the Accounts
Page 1
AMMANFORD FOODBANK
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2023
The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 March 2023
The charity was registered with the Charity Commission on 14 April 2021 and commenced operating immediately. Before 14 April 2021, the charity's foodbank was operated by Ammanford Evangelical Church.
Objects of the charity
The charity is governed by a Constitution and is constituted as a charitable incorporated organisation. The charity's principal objects, as set out in its governing document, are to relieve financial hardship for the public benefit of persons in conditions of need or hardship in Ammanford, Carmarthenshire and other parts of the United Kingdom, as the Trustees may from time to time think fit, by the provision of food and other povertypreventing endeavours through the operation of a foodbank.
Summary of the charity's main activities and achievements
To further the above objects and vision, the charity's main activities and achievements were as follows:
The Foodbank is aware that a crisis may come in many forms, including (but not limited to) redundancy, revocation of benefits, ill health, family break-up or unexpected large bills. The Foodbank regularly meets the needs of such individuals. Anyone in need in the Ammanford community is welcome to receive food packages and other poverty-preventing/alleviating support, regardless of their faith or creed.
Individuals, churches, schools and other interested organisations donate money and non-perishable food to the Foodbank. The food is then stored in three metal containers located at Y Llusern in Ammanford. The foodbank has continued to look for other premises to meet the growing need of the community and the need for expanded warehouse space but currently with no success. This will be an ongoing matter for the Trustees and we’ll be looking to future grant funding to secure suitable premises.
The Foodbank works in partnership with local care agencies, charities and other organisations which include (but are not limited to) General Practitioners, health visitors, the Citizen's Advice Bureau, church ministers, community workers, schools, social workers and children's centres. Individuals involved in these agencies can identify vulnerable families or individuals facing short-term times of crisis and need immediate assistance. The local care agencies will make a judgement call as to which people require the Foodbank's help. This will come following contact with these individuals where time has been taken to understand their circumstances and needs
When an individual is identified as requiring the Foodbank's assistance, they are issued with an e-voucher. These are usually given where there is no other option available to the individual at that time. This entitles them to enough nutritionally balanced food for three days for themselves and their family (if applicable). There are currently 160 referral agencies in the area that issue these vouchers.
The Trussell Trust online database is used to log the names and addresses of the individual and their family (if applicable) being issued a voucher. This acts as a safeguard to prevent the abuse of the system. In six months, if an individual has more than three vouchers (nine days' worth of food) from the Foodbank, we will investigate the cause of their crisis with their referral agency and offer them an appointment with our volunteers to tackle the underlying cause. A flagging of an individual after three referrals is in place to prevent them from becoming dependent on the Foodbank for food. In exceptional circumstances, after discussion with either the individual or their referring agency, further vouchers can be provided.
The vouchers can be redeemed at our weekly session held in Y Llusern in Ammanford. The voucher identifies the type of crisis which that individual is experiencing. As part of the service, volunteers listen to the individual to try and offer guidance to other support services to help alleviate the causes of financial crisis the individual is facing currently, looking for a long-term resolution to their situation.
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Summary of the charity's main activities and achievements (continued)
The Foodbank volunteers come from the local churches and communities. They assist in running the Foodbank by packing and distributing food, as well as offering support whilst the food packages are prepared. There are other care agencies which could assist individuals during their short-term time of crisis, and the Foodbank can help in identifying these. Many of the volunteers act as Foodbank ambassadors within their local church, work and community to encourage people to make regular and reliable donations to maintain a balanced stock of food within the Foodbank.
Throughout the year the Foodbank continued to run a cookery workshop for local individuals, known either by their use of the Foodbank or through referral agencies, that would benefit from a course in budgeting & food preparation with a positive response from all attending. These workshops are something we look to continue in future years after receiving three years funding from Community Foundation Wales. We have been able to give opportunity to develop leadership within volunteers as well as hand over the day-to-day runnings of this group to a small cluster of volunteers, to allow the staff to focus on further development of the Foodbank.
By the middle of the year, we had successfully received the funding to open a Help Centre for wrap-around support services. This funding was to employ two Support Managers for 2 days per week whose role is to support the running of the help centre and enable clients to make financial gains through their support. This began on August 1st and since then has helped over 500 individuals get, on average, an extra £360 in additional support. The support was in a wide range of issues from housing and accommodation to wellbeing and health support with no exclusions. The aim of the Foodbank is to prevent individuals from facing poverty and so whatever steps the individual needs to make this happen are considered and the necessary support is given either by Help Centre staff/volunteers or through outsourcing to professionals. The total financial gains achieved for clients by the Help Centre for the year surpassed £180,000.
The opening of the Help Centre and associated funding enabled us to employ a third, part-time member of staff as a Lead Assistant responsible for training and supporting volunteers as they work with clients. This position has become a crucial part of the Foodbank structure and one we will continue to seek funding to maintain.
As with previous years, the Foodbank trustees continue to look for improved premises that better fit the needs of the Foodbank. Throughout the year numerous properties in the centre of Ammanford were viewed but deemed unsuitable for the existing and/or future needs of the Foodbank. Towards the end of the year, the Trustees gave staff the okay to look into the prospect of building a bespoke centre on the land at the rear of Y Llusern in Ammanford. After consulting with the current owners of the property, Ammanford Evangelical Church, we were given the go-ahead to have prospective plans drawn up for what such a building might be. As the year ended we began to engage with a local architect on this matter and it will be carried out throughout the next few years.
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
Financial review
During this second year of operation, the charity's total income was £94,450 (2022: £120,611) and its expenditure was £62,664 (2022: £39,945). As a result the charity has reported a surplus of £31,787 (2022: £80,666) and the cash held by the charity has increased by this amount to £112,453, of which £17,904 is restricted.
In the previous year the charity benefitted from an exceptional grant of £69,673 from Ammanford Evangelical Church when it transferred the operation of the foodbank to the charity. There was no similar grant this year but the charity has benefitted from an increase of £26,225 in other grant income (notably a large grant from Trussell Trust to help open a Help Centre) and an increase of £17,249 in donation income. This year's increase in expenditure was largely due to an increase in employment costs following the recruitment of a Lead Assistant and an increase in paid staff hours so that the charity could open a Help Centre.
Page 3
Reserves policy
The trustees have enacted a new financial reserves policy and have determined that the charity should aim to hold unrestricted cash of no less than £26,000 (which equates to about 3 months of projected expenditure) so that the charity could continue to operate should income and/or expenditure very adversely. These funds are held in a separate designated fund and in a separate bank account until such a time as they may be needed. At the year end the charity also held cash of £68,549 in unrestricted general funds and the trustees are considering how best to use these funds.
Governance
Responsibility for setting policy and for making operating decisions rest with the trustees who meet regularly to monitor the activities of the charity. Responsibility for the day to day operation of the charity has been delegated to a team led by one of the charity's employees. New trustees are recruited and appointed by the existing trustees, by a majority vote.
Relationships with other charities and related parties
As mentioned above, the charity's foodbank was previously operated by Ammanford Evangelical Church and the charity retains a close working relationship with the Church. The charity uses premises owned by the Church and the charity benefits in other ways from the Church's support. The two charities also share a trustee.
Risk statement
The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.
Responsibilities of trustees
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
Approval
This report was approved by the trustees and signed on their behalf by:
David Samuel Davies
_________ DAVID SAMUEL DAVIES (CHAIR OF TRUSTEES)
Date: 17 November 2023
Page 4
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF
AMMANFORD FOODBANK
I report to the trustees on my examination of the accounts of Ammanford Foodbank ('the charity') for the year ended 31 March 2023 on pages 6 to 9 following.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in accordance with section 130 of the 2011 Act; or
-
the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Ajay Rajani
Ajay Rajani FCIE Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
Date: 20 November 2023
Page 5
AMMANFORD FOODBANK
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2023
| Notes Income receipts Grant received from Ammanford Evangelical Church on establishment of charity 2 Other grants Donations Bank interest Total receipts Payments 3 4 Total payments Transfers between funds 7 Net movement in funds Cash funds as at last year end Cash funds at this year end A Net of receipts / (payments) before transfers Grants paid in relation to charitable activities undertaken by others Payments in relation to charitable activities undertaken directly |
General Designated Funds Funds £ £ - - 7,107 - 44,307 - 37 - 51,450 - 30,561 - - - 30,561 - 20,889 - (26,017) 26,000 (5,128) 26,000 73,677 - 68,549 26,000 Unrestricted Funds |
Restricted Funds £ - 43,000 - - 43,000 32,102 - 32,102 10,898 17 10,915 6,989 17,904 |
2023 £ - 50,107 44,307 37 94,450 62,664 - 62,664 31,787 - 31,787 80,666 112,453 |
2022 £ |
|---|---|---|---|---|
| 69,673 23,882 27,057 - |
||||
| 120,611 | ||||
| 38,945 1,000 |
||||
| 39,945 | ||||
| 80,666 - |
||||
| 80,666 - |
||||
| 80,666 |
The notes on pages 8 and 9 form part of these accounts.
Page 6
AMMANFORD FOODBANK
STATEMENT OF ASSETS AND LIABILITIES
FOR THE YEAR ENDED 31 MARCH 2023
| A Cash funds Cash at bank with immediate access B Other monetary assets Other debtors C Liabilities Payroll related creditors Fee for Independent Examination Other creditors |
General Designated funds funds £ £ 68,549 26,000 68,549 26,000 - - - - 462 - 960 - 1,300 - 2,722 - Unrestricted Funds |
Restricted funds £ 17,904 17,904 - - - - - - |
2023 £ 112,453 112,453 - - 462 960 1,300 2,722 |
2022 £ |
|---|---|---|---|---|
| 80,666 | ||||
| 80,666 | ||||
| - | ||||
| - | ||||
| 906 840 833 |
||||
| 2,579 |
D Assets retained for charity's own use
| Storage units Computers and similar assets Kitchen equipment |
Fund to which asset belongs Unrestricted Unrestricted Unrestricted |
Cost £ |
|---|---|---|
| 1,562 3,774 5,506 |
||
| 10,842 |
E Guarantees and secured debts
The charity has not given any guarantees and has not provided its assets as security for any liabilities.
The accounts were approved by the trustees and signed on their behalf by:
David Samuel Davies
_____DAVID SAMUEL DAVIES (CHAIR OF TRUSTEES)
Date: 17 November 2023
The notes on pages 8 and 9 form part of these accounts.
Page 7
AMMANFORD FOODBANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
1 Accounting policies
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
2 Grant received from Ammanford Evangelical Church on establishment of charity
Prior to its registration as a charity, the charity's foodbank was operated by Ammanford Evangelical Church. On the date of registration, Ammanford Evangelical Church transferred the operation of the foodbank and related assets to the charity. These assets included cash of £69,673 and this is included in the charity's income for the previous period. It also included a stock of donated items and fixed assets, which the Church was carrying at £14,348 and £1,110 respectively.
| General Designated funds funds £ £ 3 Payments in relation to charitable activities undertaken directly Employment costs 14,510 - Foodbank consumables 3,074 - Equipment - - Rent 6,000 - Utilities - - Repairs and maintenance 90 - Insurance 658 - Independent examiner's fee for preparing and examining the accounts 840 - Administrative expenses 5,389 - 30,561 - Unrestricted Funds |
Restricted Funds £ 20,473 103 7,438 2,500 1,500 - - - 88 32,102 |
Total 2023 £ 34,983 3,177 7,438 8,500 1,500 90 658 840 5,477 62,664 |
Total 2022 £ |
|---|---|---|---|
| 19,765 2,004 2,394 8,000 3,017 2,143 547 - 1,075 |
|||
| 38,945 |
- 4 Grants paid in relation to charitable activities undertaken by others
| Grant to Ammanford Evangelical Church for meals at Christmas |
- | - | - | - | 1,000 |
|---|---|---|---|---|---|
5 Transactions with related parties
The charity and Ammanford Evangelical Church (registered charity number 1088525) share a trustee and the Church is considered to be a related party. During the year the charity paid rent of £8,500 (2022: £8,000) to the Church for the use of premises.
6 Non-monetary resources
In addition to the money received by the charity, during the year the charity has also received significant donations of food and other items for onward distribution to beneficiaries valued at £97,345 (2022: £64,501).
Page 8
AMMANFORD FOODBANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
7 Movement on funds
| vement on funds | |||||
|---|---|---|---|---|---|
| Unrestricted general funds Unrestricted designated funds Reserves fund Restricted funds Help Centre fund Fruit & Vegetable fund Equipment & Essential Provisions fund Fuel fund Winter Support fund Lead Assistant fund Rent support fund Total funds |
Opening balance £ 73,677 - - 70 6,686 233 - - - 6,989 80,666 |
Receipts £ 51,450 - 26,750 - - 1,250 5,000 3,000 7,000 43,000 94,450 |
Payments £ (30,561) - (16,330) (70) (5,560) (1,500) (3,143) (3,000) (2,500) (32,102) (62,664) |
Transfers £ (26,017) 26,000 - - - 17 - - - 17 - |
Closing balance £ 68,549 |
| 26,000 |
|||||
| 10,420 - 1,127 - 1,857 - 4,500 |
|||||
| 17,904 | |||||
| 112,453 |
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