2022-03-31-accounts

Ammanford Foodbank

Report and Accounts

for the period commencing 14 April 2021 and ending 31 March 2022

1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk

AMMANFORD FOODBANK

LEGAL & ADMINISTRATIVE DETAILS

FOR THE PERIOD ENDED 31 MARCH 2022

ADDRESS FOR CORRESPONDENCE Ammanford Evangelical Church Wind Street Ammanford Carmarthenshire SA18 3DR GOVERNING DOCUMENT Constitution dated 4 March 2021 CHARITY REGISTRATION NUMBER 1194085 TRUSTEES RESPONSIBLE FOR David Samuel Davies (appointed 14 April 2021) MANAGING THE CHARITY David Mydrim Davies (appointed 14 April 2021) Eric Keith Thomas (appointed 14 April 2021) INDEPENDENT EXAMINER Ajay Rajani FCIE Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

INDEX Page 1 Legal & Administrative Details Pages 2-4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Receipts and Payments Account Page 7 Statement of Assets & Liabilities Pages 8-9 Notes to the Accounts

Page 1

AMMANFORD FOODBANK

REPORT OF THE TRUSTEES

FOR THE PERIOD ENDED 31 MARCH 2022

The Trustees have pleasure in submitting the Report and Accounts for the period ended 31 March 2022.

The charity was registered with the Charity Commission on 14 April 2021 and commenced operating immediately. Prior to 14 April 2021, the charity's foodbank was operated by Ammanford Evangelical Church.

Objects of the charity

The charity is governed by a Constitution and is constituted as a charitable incorporated organisation. The charity's principal objects, as set out in its governing document, are to relieve financial hardship for the public benefit of persons in conditions of need or hardship in Ammanford, Carmarthenshire and other parts of the United Kingdom, as the Trustees may from time to time think fit, by the provision of food and other poverty-preventing endeavours through the operation of a foodbank.

Summary of the charity's main activities and achievements

To further the above objects and vision, the charity's main activities and achievements were as follows:

The Foodbank is aware that a crisis may come in many forms, including (but not limited to) redundancy, revocation of benefits, ill-health, family break-up or unexpected large bills. The Foodbank regularly meets the needs of such individuals. Anyone in need in the Ammanford community is welcome to receive food packages, regardless of their faith or creed.

Individuals, churches, schools and other interested organisations donate money and non-perishable food to the Foodbank. The food is then stored in three metal containers located at Y Llusern in Ammanford. The foodbank has continued to look for other premises to meet the growing need of the community and need for expanded warehouse space but currently with no success. This will be an ongoing matter for the Trustees and we’ll be looking to future grant funding to secure a suitable premises.

The Foodbank works in partnership with local care agencies, charities and other organisations which include (but is not limited to) General Practitioners, health visitors, the Citizen's Advice Bureau, church ministers, community workers, schools, social workers and children's centres. Individuals involved in these agencies are able to identify vulnerable families or individuals facing short term times of crisis and need immediate assistance. The local care agencies will make a judgement call as to which people are in need of the Foodbank's help. This will come following contact with these individuals where time has been taken to understand their personal circumstances and needs.

Where an individual is identified as requiring the Foodbank's assistance, they are issued with an e- voucher. These are usually given where there is no other option available to the individual at that time. This entitles them to enough nutritionally balanced food for three days for themselves and their family (if applicable). There are currently 158 referral agencies in the area who issue these vouchers.

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Summary of the charity's main activities and achievements (continued)

The Trussell Trust online database is used to log the names and addresses of the individual and their family (if applicable) being issued a voucher. This acts as a safeguard to prevent the abuse of the system. In a six month period, if an individual has more than three vouchers (nine days' worth of food) from the Foodbank, we will investigate the cause of their crisis with their referral agency and offer them an appointment with our volunteers to tackle the underlying cause. A flagging of an individual after three referrals, is in place to prevent them from becoming dependent on the Foodbank for food. In exceptional circumstances, after discussion with their referring agency, further vouchers can be provided.

The vouchers can be redeemed at our weekly session held in Y Llusern in Ammanford. The voucher identifies the type of crisis which that individual is experiencing. As part of the service, volunteers listen to the individual to try and offer guidance to other support services to help alleviate the causes of financial crisis the individual is facing currently, looking for a long term resolution to their situation.

The Foodbank volunteers come from the local churches and communities. They assist in running the Foodbank by packing and distributing food, as well as offering support whilst the food packages are prepared. There are other care agencies which could assist individuals during their short-term time of crisis, and the Foodbank is able to help in identifying these. Many of the volunteers act as Foodbank ambassadors within their local church, work and community to encourage people to make regular and reliable donations to maintain a balanced stock of food within the Foodbank.

Throughout the year the Foodbank ran a cookery workshop for local individuals, known either by their use of the Foodbank or through referral agencies, that would benefit from a course in budgeting and food preparation with a positive response from all attending. These workshops are something we look to continue in future years, pending funding from various granting bodies. We have been able to give opportunity to develop leadership within volunteers as well as handover the day-to-day running of this group to a small cluster of volunteers, to allow the staff to focus on further development of the Foodbank.

The Foodbank also hosted a multi-agency Mental Health & Substance Abuse Drop-in service organised by a local PCSO from Dyfed-Powys Police. This was well received and a benefit to the community through the cross-links made of numerous agencies being in the same room, as well as by direct support to clients.

Since the year end the charity has been awarded a Financial Inclusion grant of £32,000 by the Trussell Trust, which is being used to employ two Support Managers to run a Help Centre 2 days per week. The intent is to develop a wrap-around service to prevent poverty as well as helping those currently experiencing poverty.

In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.

Financial review

During this first period of operation, the charity's income was £120,611 and its expenditure was £39,945. As a result the charity has reported a surplus of £80,666, which also represents the cash held by the charity at the period end. The cash held by the charity at the period end comprises £6,989 held for restricted purposes and £73,677 held for the charity's general purposes.

The income in this period includes an exceptional grant for £69,673 received from Ammanford Evangelical Church when the Church transferred the operation of the foodbank across to the charity. Without this grant, the charity's surplus for the period would have been £10,993.

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Reserves policy

The trustees have determined that the charity should aim to hold unrestricted cash of no less than £10,000 (which equates to about 3 months' of expenditure) so that the charity could continue to operate should income and / or expenditure vary adversely. At the period end, the charity held unrestricted cash of £73,677. This is more than the charity needs and the trustees are considering how best to use the excess.

Governance

Responsibility for setting policy and for making operating decisions rest with the trustees who meet regularly to monitor the activities of the charity. Responsibility for the day to day operation of the charity has been delegated to a team led by one of the charity's employees. New trustees are recruited and appointed by the existing trustees, by a majority vote.

Relationships with other charities and related parties

As mentioned above, the charity's foodbank was previously operated by Ammanford Evangelical Church and the charity retains a close working relationship with the Church. The charity uses premises owned by the Church and the charity benefits in other ways from the Church's support. The two charities also share a trustee.

Risk statement

The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.

Responsibilities of trustees

Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.

We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.

We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.

Approval

This report was approved by the trustees and signed on their behalf by:

David Samuel Davies

David Samuel Davies (Chair of Trustees)

Date: 10 January 2023

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INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF

AMMANFORD FOODBANK

I report to the trustees on my examination of the accounts of Ammanford Foodbank ('the charity') for the period ended 31 March 2022 on pages 6 to 9 following.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Ajay Rajani

Ajay Rajani FCIE Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

Date: 16 January 2023

Page 5

AMMANFORD FOODBANK

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE PERIOD ENDED 31 MARCH 2022

Notes Income receipts Grant received from Ammanford Evangelical Church on establishment of charity 2 Other grants Donations Total receipts Payments 3 4 Total payments Transfers between funds 7 Net movement in funds Cash funds as at last year end Cash funds at this year end A Net of receipts / (payments) before transfers Grants paid in relation to charitable activities undertaken by others Payments in relation to charitable activities undertaken directly	Unrestricted Funds £ 65,668 4,940 26,124 96,732 21,227 1,000 22,227 74,505 (828) 73,677 - 73,677	Restricted Funds £ 4,005 18,942 933 23,879 17,719 - 17,719 6,161 828 6,989 - 6,989	2022 £
			69,673 23,882 27,057
			120,611
			38,945 1,000
			39,945
			80,666 -
			80,666 -
			80,666

The notes on pages 8 to 9 form part of these accounts.

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AMMANFORD FOODBANK

STATEMENT OF ASSETS AND LIABILITIES

FOR THE PERIOD ENDED 31 MARCH 2022

A Cash funds Cash at bank with immediate access Petty cash B Other monetary assets Other debtors C Liabilities Payroll related creditors Fee for preparing and examining the accounts Accrued rent D Assets retained for charity's own use	Unrestricted funds £ 73,617 60 73,677 - - 906 840 833 2,579	Restricted funds £ 6,989 - 6,989 - - - - - -	2022 £
			80,606 60
			80,666
			-
			-
			906 840 833
			2,579

Storage units Computers and similar assets Kitchen equipment	Fund to which asset belongs Unrestricted Unrestricted Unrestricted	Cost £
		1,562 977 701
		3,240

F Guarantees and secured debts

The charity has not given any guarantees and has not provided its assets as security for any liabilities.

The accounts were approved by the trustees and signed on their behalf by:

David Samuel Davies

David Samuel Davies (Chair of Trustees)

Date: 10 January 2023

The notes on pages 8 to 9 form part of these accounts.

Page 7

AMMANFORD FOODBANK

NOTES TO THE ACCOUNTS

FOR THE PERIOD ENDED 31 MARCH 2022

1 Accounting policies

The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.

2 Grant received from Ammanford Evangelical Church on establishment of charity

Prior to its registration as a charity, the charity's foodbank was operated by Ammanford Evangelical Church. On the date of registration, Ammanford Evangelical Church transferred the operation of the foodbank and related assets to the charity. These assets included cash of £69,673 and this is included within the charity's income for the period. It also included a stock of donated items and fixed assets, which the Church was carrying at £14,348 and £1,110 respectively.

3 Payments in relation to charitable activities undertaken directly Employment costs Foodbank consumables Equipment Rent Utilities Repairs and maintenance Insurance Administrative expenses 4 Grants paid in relation to charitable activities undertaken by others Grant to Ammanford Evangelical Church for provision of meals at Christmas	Unrestricted funds £ 8,410 945 107 8,000 - 2,143 547 1,075 21,227 1,000 1,000	Restricted Funds £ 11,355 1,059 2,287 - 3,017 - - - 17,719 - -	Total 2022 £
			19,765 2,004 2,394 8,000 3,017 2,143 547 1,075
			38,945
			1,000
			1,000

5 Transactions with related parties

The charity and Ammanford Evangelical Church (registered charity number 1088525) share a trustee who, as one of three trustees in each of the charities, can exercise significant influence. The Church is therefore considered to be a related party. Excluding reimbursements, and in addition to the receipt of the grant referred to in note 2 'Grant from Ammanford Evangelical Church', the charity paid rent of £8,000 and a grant of £1,000 to the Church.

6 Non-monetary resources

In addition to the money received by the charity, during the period the charity has also received significant donations of food and other items for onward distribution to beneficiaries. This included donated items valued at £14,348 received from Ammanford Evangelical Church at the beginning of the period (see note 2 'Grant from Ammanford Evangelical Church') and donated items valued at £50,063 received during the rest of the period from individuals and businesses.

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AMMANFORD FOODBANK

NOTES TO THE ACCOUNTS

FOR THE PERIOD ENDED 31 MARCH 2022

7 Movement on restricted funds

ement on restricted funds
Development Officer fund Fruit & Vegetable fund Equipment and Essential Provisions fund Fuel Fund	Opening balance £ - - - - -	Receipts £ 10,527 933 9,170 3,250 23,879	Payments £ (11,355) (863) (2,484) (3,017) (17,719)	Transfers £ 828 - - - 828	Closing balance £ - 70 6,686 233
					6,989

The restricted Development Officer fund was created from a grant received to support the employment of a person who is helping to develop the services provided by the charity.

The restricted Fruit and Vegetable fund was created from an appeal for donations to help the charity purchase fresh fruit and vegetables that can be given away to the charity's beneficiaries

The restricted Equipment and Essential Provisions fund was created from a grant received to help the charity purchase equipment that will the charity develop its services and to help essential provisions to give away to beneficiaries.

The restricted Fuel Fund was created from grants received to help pay for heating oil.

8 Notable events since the period end

Since the period end the charity has been awarded a grant of £32,000 by the Trussell Trust to help fund the post of support manager; this role will help expand the assistance given to the charity's beneficiaries.

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