2024-04-05-accounts - Windmill Community Gardens

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Trustees’ Annual Report for the period

From April 2023 (Period start date) To April 2024 (Period end date)

Charity name: Windmill Community Gardens

Charity registration number: 1194070

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To further or benefit the residents of Nottingham City, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents, voluntary and other organisations in a common effort to promote the preservation, conservation and the protection of the environment through environmentally friendly gardening practices, the promotion of physical and mental health, and the improvement of the conditions of life in socially and economically disadvantaged communities
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	44 general volunteer sessions - 77 individuals volunteered during the year. 12 sessions for young families aimed at helping them to feel more comfortable with their children playing outside and provide opportunities to learn about gardening and the natural world. 12 Lithe Lunches which involved harvesting, cooking and eating with a gentle exercise session before the meal aimed at those wanting to increase mobility and to promote healthy eating and confidence in preparing fresh produce from scratch. 26 sessions for local primary school classes and 2 workday sessions for pupils from local secondary schools
Statement confirming whether the trustees have had regard to the guidance issued by the Charity	Para 1.18	All trustees have regard to the commission’s public benefit guidance and are able to show that: -they are aware of the guidance

	Commission on public benefit		- they have taken it into account when making a decision to which the guidance is relevant - if they have decided to depart from the guidance, they have a good reason for doing so

Additional information (optional)

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The main achievements of the charity have been to: Provide voluntary work, including gardening experience and training to Local people. Provide fresh fruit and vegetables to volunteers, local residents and food banks and community meals. These have improved the physical and mental health of participants, so relieving dependence on NHS services. We have also provided space for Growing Forward, a project to help those struggling with their mental health, with similar rewards. We have held several Events this year, which were open to the public, free and widely advertised in the area. This provides an opportunity for local people to be outside, enjoy themselves and engage socially with others. Similarly we host events for Small Steps Big Changes who run activities for the under 4s.

		In more detail our achievements are as follows: Our Events: Seed Swap evening - in collaboration with Primary to provide affordable plants and seeds to local people. Art in the Garden - in collaboration with Chaos Magic art collective who ran 2 preparatory workshops and showcasing the art of local artists and school children. Pumpkin Day - celebrating pumpkins and specifically aiming to promote use of them as food to avoid food waste. Additionally, the largest pumpkin was supplied to a school to use for maths investigation then to make into soup. Wreath Making by candle light workshop using our own natural resources to provide affordable wreaths for local people. Carols by Candlelight with the Nottingham Ukrainian Ensemble to support humanitarian aid to Ukraine. Wassail - Celebrating our fruit trees combining old 12th Night in collaboration with Always Community and the Open Arms project, Workshops Medicinal herbal workshop with Nottingham Herbalist aimed at helping individuals produce their own salves and oils from safe natural ingredients. The Nottingham Forager Ran foraging workshops from the site and additional sessions aimed at those in the LGBQT+ community. Heya - Arabic Women’s Group Used the site as a safe, women-only outdoor

		space for family cooking and play. School and volunteer sessions We ran 2 6 sessions for local primary school classes and supplied seeds, plants, vegetables, fruit and herbs to them. 2 workday sessions for pupils from local secondary schools 2 team-building days + much more work on the Wild Space from Sunday sessions with Queerly Wild and the foraging fans. We grew edible plants with volunteers from the Canal and River Trust to be planted in public “pick as you wish” areas. We have provided work experience for 1 college student, and also a work-experience placement for someone looking to change career. Projects We finished the Severn Trent project to bring the Growing Forward garden into wheelchair accessible use and with a flood-proof path that seemed to work well despite the very wet year. Opening of an additional allotment plot as part of the Wild Space project to extend the site and provide additional space for volunteer sessions Carrying out a wildlife assessment of the site Recognition We achieved an “Outstanding” Level 5 in the "It’s Your Neighbourhood” Awards from RHS East Midlands in Bloom .

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	See enclosed CC16a
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	N/A
Amount of reserves held	Para 1.22	N/A
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in	Para 1.24	N/A

deficit Explanation of any Para 1.23 N/A uncertainties about the charity continuing as a going concern

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25

Reference and Administrative details

Charity name	Windmill Community Gardens
Other name the charity uses
Registered charity number	1194070
Charity’s principal address	Windmill Community Gardens Ascot Road Bobbers Mill Nottingham

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Matthew Hilton	N/A	N/A	Windmill Community Garden Committee
Rosemary Jarrett	N/A	N/A	Windmill Community Garden Committee
Susan Young	N/A	N/A	Windmill Community Garden Committee

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Matthew Hilton

Position (eg Secretary, Treasurer Chair, etc)

Date

1 February 2025

	Windmill Community Gardens	Windmill Community Gardens	Windmill Community Gardens	No (if any)	CC16a
	For the period from	Period start date 4/6/2023	To	Period end date 4/5/2024

Section A Receipts and payments
A1 Receipts Charitable Funding Crowdfunder Donations(general) 506 Memberships 120 Stalls & Events 559 Sessions 1,621 Refunds Site costs Workshops 2,806 - - Sub total - Total receipts 2,806 A3 Payments Rent Insurance 409 Volunteer Sessions and expenses 988 Expenses(General) 768 Expenses(events and workshops) 60 Materials and labour/ Construction/ repairs - Cash correction frompreviousyear 11 - - Sub total 2,235 - - Sub total - Total payments 2,235 Net of receipts/(payments) 570 A5 Transfers between funds - 697 A6 Cash funds last year end 3,408 Cash funds this year end 3,281 Unrestricted funds to the nearest £ *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)		to the nearest £ 26,070 6,663 32,733 - - - 32,733 796 19,743 4,972 1,094 226 - - 26,832 - - - 26,832 5,902 697 12,224 18,822 Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 26,070 6,663 506 120 559 1,621 - - - - - - 35,539 - - - 35,539 796 409 20,731 5,740 1,154 226 11 - - - - - - 29,067 - - - 29,067 6,472 - 19,632 26,104	Last year to the nearest £
			- - - - - - - - -	26,070	31,535
				6,663
				506	2,092
				120
				559	602
				1,621	683
				-	430
				-	88
				-	75
				-
				-
				-
				35,539	35,505

			- - -	-
				-	-
				-	-

			-	35,539	35,505

			- - - - - - - - - - - - - -	796	528
				409	457
				20,731	15,807
				5,740	3,150
				1,154
				226	13,379
				11
				-
				-	-
				-	-
				-	-
				-	-
				-	-
				29,067	33,321

			- - -	-
				-
				-	-

			-	29,067	33,321

		5,902	- - 4,000 4,000	6,472	2,184
		697		-	-
		12,224		19,632	-
		18,822		26,104	2,184

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use	Details Business Current Account Details Details Details Details *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ 3,281 - - 3,281 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	to nearest £ 18,822 - 18,822 OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional)	to nearest £ Endowment funds
				4,000
				-
				-
				4,000
				OK
				to nearest £ Endowment funds
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				-
				-
				-
				-
				-
				Current value (optional)
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				-
				-
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				Current value (optional)
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				When due (optional)
			-
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Signed by one or two trustees on behalf of all the trustees

Signature

Print Name

Date of approval

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of aitrJE¥M ILL C I On accounts for the year ended Charity no (if any) S A (fc4L Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Twst") for the year ended OS-/ C1 a ckD LÈ Responsibilities and As the charity trustees of the Trust, you are responsible for the preparalion basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under secbon 145 of the 2011 Act and in c2rying oul my examination, I have followed the applicable Directions given by the Charity Commission under seclion 145(51(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below") in connection with the examination which gives me cause to believe that in, any material respect" accounting records were not kept in accordance wtth section 130 of the Act or the accounts do not accord wtth the accounting records Independent examlnerfs statement I have no concems and have come across no other matters in connection with Ihe examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the bCketS rfthey do not apply. Signed: Date: Ilas Name- Relevant professional quallflcation{s) or body (If any)- Address: IER October 2018

Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of tharity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018