## **Trustees’ Annual Report for the period** ## **From April 2023 (Period start date) To April 2024 (Period end date)** ## **Charity name: Windmill Community Gardens** ## **Charity registration number: 1194070** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To further or benefit the residents of
Nottingham City, without distinction of sex,
sexual orientation, race or of political,
religious or other opinions by associating
together the said residents, voluntary and
other organisations in a common effort to
promote the preservation, conservation and
the protection of the environment through
environmentally friendly gardening practices,
the promotion of physical and mental health,
and the improvement of the conditions of life
in socially and economically disadvantaged
communities| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|44 general volunteer sessions - 77
individuals volunteered during the year.
12 sessions for young families aimed at
helping them to feel more comfortable with
their children playing outside and provide
opportunities to learn about gardening and
the natural world.
12 Lithe Lunches which involved harvesting,
cooking and eating with a gentle exercise
session before the meal aimed at those
wanting to increase mobility and to promote
healthy eating and confidence in preparing
fresh produce from scratch.
26 sessions for local primary school classes
and 2 workday sessions for pupils from local
secondary schools| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity|Para 1.18|All trustees have regard to the commission’s
public benefit guidance and are able to show
that:
-they are aware of the guidance| ||Commission on public
benefit||- they have taken it into account when
making a decision to which the guidance is
relevant
- if they have decided to depart from the
guidance, they have a good reason for doing
so|| |---|---|---|---|---| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| ||SORP
reference|| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The main achievements of the charity have
been to:
Provide voluntary work, including gardening
experience and training to Local people.
Provide fresh fruit and vegetables to
volunteers, local residents and food banks
and community meals.
These have improved the physical and
mental health of participants, so relieving
dependence on NHS services. We have
also provided space for Growing Forward, a
project to help those struggling with their
mental health, with similar rewards.
We have held several Events this year,
which were open to the public, free and
widely advertised in the area. This provides
an opportunity for local people to be outside,
enjoy themselves and engage socially with
others. Similarly we host events for Small
Steps Big Changes who run activities for the
under 4s.| |||In more detail our achievements are as
follows:
**Our Events:**
Seed Swap evening - in collaboration with
Primary to provide affordable plants and
seeds to local people.
Art in the Garden - in collaboration with
Chaos Magic art collective who ran 2
preparatory workshops and showcasing the
art of local artists and school children.
Pumpkin Day - celebrating pumpkins and
specifically aiming to promote use of them
as food to avoid food waste. Additionally, the
largest pumpkin was supplied to a school to
use for maths investigation then to make into
soup.
Wreath Making by candle light workshop
using our own natural resources to provide
affordable wreaths for local people.
Carols by Candlelight with the Nottingham
Ukrainian Ensemble to support humanitarian
aid to Ukraine.
Wassail - Celebrating our fruit trees
combining old 12th Night
in collaboration
with Always Community and the Open Arms
project,
**Workshops**
Medicinal herbal workshop with Nottingham
Herbalist aimed at helping individuals
produce their own salves and oils from safe
natural ingredients.
**The Nottingham Forager**
Ran foraging workshops from the site and
additional sessions aimed at those in the
LGBQT+ community.
**Heya - Arabic Women’s Group**
Used the site as a safe, women-only outdoor| |---|---|---| |||space for family cooking and play.
**School and volunteer sessions**
We ran 2
6
sessions for local primary school
classes and supplied seeds, plants,
vegetables, fruit and herbs to them.
2 workday sessions for pupils from local
secondary schools
2 team-building days + much more work on
the Wild Space from Sunday sessions with
Queerly Wild and the foraging fans.
We grew edible plants with volunteers from
the Canal and River Trust to be planted in
public “pick as you wish” areas.
We have provided work experience for 1
college student, and also a work-experience
placement for someone looking to change
career.
**Projects**
We finished the Severn Trent project to
bring the Growing Forward garden into
wheelchair accessible use and with a
flood-proof path that seemed to work
well despite the very wet year.
Opening of an additional allotment plot
as part of the Wild Space project to
extend the site and provide additional
space for volunteer sessions
Carrying out a wildlife assessment of the
site
**Recognition**
We achieved an “Outstanding” Level 5 in
the "It’s Your Neighbourhood” Awards
from RHS East Midlands in Bloom
.| |---|---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**See enclosed CC16a**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/A**| |Amount of reserves held|Para 1.22|**N/A**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in|Para 1.24|**N/A**| deficit Explanation of any Para 1.23 **N/A** uncertainties about the charity continuing as a going concern ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|| ## **Reference and Administrative details** |Charity name|Windmill Community Gardens| |---|---| |Other name the charity uses|| |Registered charity number|1194070| |
Charity’s principal address|Windmill Community Gardens
Ascot Road
Bobbers Mill
Nottingham| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Matthew Hilton|N/A|N/A|Windmill Community Garden
Committee| ||Rosemary Jarrett|N/A|N/A|Windmill Community Garden
Committee| ||Susan Young|N/A|N/A|Windmill Community Garden
Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Matthew Hilton **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 1 February 2025 ||**Windmill Community Gardens**
|**Windmill Community Gardens**
|**Windmill Community Gardens**
|**No (if any)**|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|Period start date
4/6/2023|**To**
|Period end date
4/5/2024|| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**
Charitable Funding
Crowdfunder
Donations(general)
**506**
Memberships
**120**
Stalls & Events
**559**
Sessions
**1,621**
Refunds
Site costs
Workshops
**2,806**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 2,806**
**A3 Payments**
Rent
Insurance
**409**
Volunteer Sessions and expenses
**988**
Expenses(General)
**768**
Expenses(events and workshops)
**60**
Materials and labour/ Construction/ repairs
**-**
Cash correction frompreviousyear
**11**
**-**
**-**
**_Sub total_ 2,235**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 2,235**
**_Net of receipts/(payments)_ 570**
**A5 Transfers between funds**
**- 697**
**A6 Cash funds last year end**
**3,408**
**_Cash funds this year end_ 3,281**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**||**to the nearest £**
**26,070**
**6,663**
**32,733**
**-**
**-**
**-**
**32,733**
**796**
**19,743**
**4,972**
**1,094**
**226**
**-**
**-**
**26,832**
**-**
**-**
**-**
**26,832**
**5,902**
**697**
**12,224**
**18,822**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**26,070**
**6,663**
**506**
**120**
**559**
**1,621**
**-**
**-**
**-**
**-**
**-**
**-**
**35,539**
**-**
**-**
**-**
**35,539**
**796**
**409**
**20,731**
**5,740**
**1,154**
**226**
**11**
**-**
**-**
**-**
**-**
**-**
**-**
**29,067**
**-**
**-**
**-**
**29,067**
**6,472**
**-**
**19,632**
**26,104**|**Last year**
**to the nearest £**| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**26,070**|**31,535**| |||||**6,663**|| |||||**506**|**2,092**| |||||**120**|| |||||**559**|**602**| |||||**1,621**|**683**| |||||**-**|**430**| |||||**-**|**88**| |||||**-**|**75**| |||||**-**|| |||||**-**|| |||||**-**|| |||||**35,539**|**35,505**| ||||||| ||||**-**
**-**
**-**|**-**|| |||||**-**|**-**| |||||**-**|**-**| ||||||| ||||**-**|**35,539**|**35,505**| ||||||| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**796**|**528**| |||||**409**|**457**| |||||**20,731**|**15,807**| |||||**5,740**|**3,150**| |||||**1,154**|| |||||**226**|**13,379**| |||||**11**|| |||||**-**|| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**29,067**|**33,321**| ||||||| ||||**-**
**-**
**-**|**-**|| |||||**-**|| |||||**-**|**-**| ||||||| ||||**-**|**29,067**|**33,321**| ||||||| |||**5,902**|**-**
**-**
**4,000**
**4,000**|**6,472**|**2,184**| |||**697**||**-**|**-**| |||**12,224**||**19,632**|**-**| |||**18,822**||**26,104**|**2,184**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Business Current Account
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**3,281**
**-**
**-**
**3,281**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**18,822**
**-**
**18,822**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**4,000**| |||||**-**| |||||**-**| |||||**4,000**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of aitrJE¥M ILL C I On accounts for the year ended Charity no (if any) S A (fc4L Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Twst") for the year ended OS-/ C￿1 a ckD LÈ Responsibilities and As the charity trustees of the Trust, you are responsible for the preparalion basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under secbon 145 of the 2011 Act and in c2rying oul my examination, I have followed the applicable Directions given by the Charity Commission under seclion 145(51(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below") in connection with the examination which gives me cause to believe that in, any material respect" accounting records were not kept in accordance wtth section 130 of the Act or the accounts do not accord wtth the accounting records Independent examlnerfs statement I have no concems and have come across no other matters in connection with Ihe examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the b￿CketS rfthey do not apply. Signed: Date: Ilas Name- Relevant professional quallflcation{s) or body (If any)- Address: IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of tharity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018