The Company of Players (Hertford) CIO A Member of the Little Theatre Guild of Great Britain Registered Charity No. 1194040
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023
THE COMPANY OF PLAYERS (HERTFORD) CIO – no. 1194040
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2023
MEMBERS OF THE BOARD OF TRUSTEES
Mrs Loretta Freeman Mr Theo Berkhout Mr Derek Palmer Mr Andrew Lee Miss Madeleine Lee
Chair Treasurer Secretary
The charity’s address is The Little Theatre, 6 Christchurch Place, Balfour Street, Hertford SG14 3BB.
OBJECTIVES & ACTIVITIES
The charity’s main objectives are:
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To educate the public in the dramatic and operatic arts
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To further the development of public appreciation and taste in the said arts
ACHIEVEMENT & PERFORMANCE
The Company of Players (Hertford) known as CoPs as a theatre company has been in existence for 60 years. Charitable status was granted in April 2021. This will enable CoPS to raise funding to develop the theatre. The charity is seeking planning permission for this.
The key achievements during the year to 31 July 2023 were productions of:
• Rabbit Hole September 2022 • Husbands & Sons November 2022 • Bronte December 2022 • Shakespeare In Hollywood March 2023 winner of the GoDA adjudicators award
Plans for the theatre development were passed by the Hertford County Council.
FINANCE
CoPS made a deficit of £2,961 (2022 – deficit of £6,465). Income was £30,435 compared with £32,238 in 2022. Expenses included £4,014 for repairs to the roof.
The charity has unrestricted cash funds of £40,597 (2022 - £39,277) and restricted cash funds of £14,309 (2022 - £18,542) giving total cash resources of £54,903 (2022 - £57,819). The charity also owns the theatre building and has fixed assets of £559,000 (2022 - £559,000) giving total reserves of £618,886 (2022 -£621,847).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is a Charitable Incorporated Organisation (CIO) and its constitution is one with voting members other than its charity trustees.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Public Benefit Statement
The charity trustees have complied with their duty to have due regard to the guidance on public benefit as published by the Charity Commission in exercising their powers or duties.
Approved by order of the board of trustees on 18 October 2023 and signed on its behalf by:
Loretta Freeman
Mrs Loretta Freeman
Independent Examiners Report to the Trustees of The Company of Players (Hertford) CIO on the Financial Statements for the year ended 31 July 2023
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2023.
Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section144(2) of the Charities Act 2011 (the 2011 Act) does not apply.
It is our responsibility to:
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examine the accounts under Section 145 of the 2011 Act
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to follow the procedures laid down in the General Directions of the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
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to state whether particular matters have come to our attention.
Basis of independent examiner's report
Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
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(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Beverley Turner
Chartered Accountant 30 The Avenue Welwyn Herts. AL6 0PP
Dated - 18 October 2023
The Company of Players (Hertford) CIO
(A Member of The Little Theatre Guild of Great Britain)
Balance Sheet as at 31 July 2023
| 31/07/2022 £ |
31/07/2023 Restricted Restricted Unrestricted Total Theatre 100 Club FIXED ASSETS £ |
|---|---|
| 15,000 524,900 20,000 |
Land 15,000 15,000 Buildings 524,900 524,900 Equipment 20,000 20,000 |
| 559,900 | Total Fixed Assets 0 0 559,900 559,900 |
| CURRENT ASSETS Cash at bank |
|
| 8,161 31,117 |
Unrestricted Current Account 4,798 4,798 Active Saver Account 35,796 35,796 |
| 39,277 | 0 0 40,594 40,594 |
| 17,587 400 556 |
Restricted Theatre Development Fund 12,180 12,180 100 Club 567 567 100 Club Deposit Account 1,562 1,562 |
| 12180 2,129 0 14,309 |
|
| 39,277 | Total cash 2,129 2,129 40,594 54,903 |
| 4,128 | Production costs pre-paid 4,083 4,083 |
| 603,305 | Total assets 2,129 2,129 604,577 618,886 |
| Financed by: | |
| 184,673 (6,465) |
reserves b/f 12,823 955 164,430 178,208 Surplus 1,174 (3,492) (2,318) Deficit (643) (643) |
| 178,208 425,097 |
Reserves c/f 12,180 2,129 160,938 175,247 Revaluation reserve 443,639 425,097 |
| 603,305 | 12,180 2,129 604,577 600,344 |
Loretta Freeman
Loretta Freeman - Chairman
The Company of Players (Hertford) CIO
(A Member of The Little Theatre Guild of Great Britain)
Income & Expenditure Account
| Income & Expenditure Account | Income & Expenditure Account | |
|---|---|---|
| For the year ended 31 July 2023 01/08 2021 to 31/07/2022 £ INCOME 7,628 Subscriptions Current 769 Donations 19,257 Production Income 135 100 Club 8 Bank Interest Transfer from unrestricted to restricted 995 Quiz Night 3,446 EHDC Covid Grant 32,238 Total Income £ EXPENDITURE 687 100 Club prizes 919 Administration 1,588 OBN & Postage 8,190 Direct Production Expenditure 2,326 Theatre Running Costs 826 General production expenses 3,756 Insurance 12,938 Improvements 592 Maintenance/repairs 504 Clearance costs 101 Marketing 202 Social Events 105 Little Theatre Guild 755 Quiz Night 50 Donations by CoPs Utilities 400 Gardening |
01/08/2022 to 31/07/2023 Restricted Restricted Unrestricted Total Theatre 100 club £ £ £ 6,083 6,083 171 125 296 22,281 22,281 1,534 - 1,534 59 6 177 242 1,200 (1,200) - 0 - 0 1,430 1,540 27,465 30,435 £ 366 368 3 3 1,287 1,287 9,218 9,218 13,246 13,246 0 0 2,225 2,225 0 0 0 0 0 0 0 0 0 0 105 105 0 0 45 45 4,270 4,270 360 360 0 366 30,758 31,126 2,073 200 2,272 2,073 366 30,958 33,397 1,174 (3,492) (2,318) (643) (643) (643) 1,174 (3,492) (2,961) |
|
| Total Income | ||
| EXPENDITURE 100 Club prizes Administration OBN & Postage Direct Production Expenditure Theatre Running Costs General production expenses Insurance Improvements Maintenance/repairs Clearance costs Marketing Social Events Little Theatre Guild Quiz Night Donations by CoPs Utilities Gardening |
||
| 33,939 | Expenditure | |
| 4,764 38,703 (6,465) 32,238 |
Theatre Development | |
| Total Expenditure | ||
| Surplus Deficit |