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2023-03-31-accounts

Jens Special Place

Smoke and Iron, 49 Midland Road, Scunthorpe DN16 1DQ

Charity Number:

1193914

Trustee Report year ending March 2023

The trustees of Jens Special Place present their annual report and accounts for the year ended 31 March 2023 and confirm they comply with the requirements of the Charities Act 2011.

Our Aims

Our aim is to alleviate children and young people’s associated feelings of grief, and loneliness through social- interaction with other bereaved children and young people. Jen’s Special Place provides a safe and empathic environment to allow children and young people to freely express the dynamics of grief and explore their feelings, which in turn supports their overall health and wellbeing.

Jens Special place supports children up to the age of 17 years in Scunthorpe and the surrounding areas of North Lincolnshire.

Our Objectives

To relieve the needs of bereaved young people, especially but not exclusively through the provision of recreational and leisure activities, provided in the interest of social welfare. We aim to do this:

Review of activities and achievements

During 2022/2023 Jens Special place supported 53 new families, which consisted of 66 children and young people. We delivered 3 social events

per month, apart from Christmas when we joined 2 socials together. This meant we delivered 35 socials in total for the year. This was split into 2 age categories, 11+ age group met once monthly and 2 sessions per month were delivered for age 10 and under. Social evenings are always delivered with the different needs of children in mind by providing a variety of craft and game activities.

Families also enjoyed trips to the Scunthorpe Plowright Theatre, Messingham Zoo and China Rose Restaurant in Bawtry. The 11+ age group had sessions at the local bowling alley and we started to incorporate crafts and games at these sessions too. Jens Special place also hosted their annual Christmas party for younger children and we provided gifts and chocolate for all children at Christmas. Jens special place provided counselling and 121 therapeutic support free of charge to 12 children and young people and 2 parents in response to young people’s needs. Both ‘Parent circle time’ and ‘children’s circle time’ has continued to go well and has continued to be facilitated by volunteers.

Future plans

We have been unable to move forward with our development plan this year due to the increase in demand for our service, therefore our focus and resource has been diverted to creating a strong and sustainable volunteer base to support our continued growth. However, our plan to secure our own building to run the charity from will progress in the forthcoming year and still remains a key priority for the Trustees as the number of families we support grows.

Our fnances

Over the year we had an income of £5,568 increase in our overall balance, having an income of 13,357 and an outgoing of 7,789. Our main income has come from donations and from fundraising events. In January 2023, we hosted a fundraising Firewalk event which raised over £4,000.

Our ethos, strategy and policy

We put children and young people at the heart of every decision we make and really listen to our beneficiaries. We have created and implemented policies to ensure the safety and welfare of children and young people as well as volunteers and trustees, these include policies on safeguarding and conflict of interest. We have open communication with other organisations and charities who also share our passion for supporting bereaved children and their families and welcome any collaboration opportunities; believing we can provide better outcomes for beneficiaries by working together.

Born out of grief itself, Jen’s Special Place continues to embody a true sense of passion and care for its beneficiaries.

Structure, Governance & management

All trustees give of their time freely and no remuneration were paid in the year. Our trustees are Jemma Akers-Jacklin (chair), Pauline Akers (Treasurer), Sarah Hopkins and Deborah Kershaw. All trustees currently volunteer for the charity alongside their trustee role. All trustees were

appointed in March 2021 and meet quarterly to discuss and review services and to reflect on future goals.

Risk management

The Trustees are responsible for the overseeing of the risks faced by Jens Special Place.

Detailed considerations of risk are delegated to the Chair of Trustees. Risks are identified,

assessed and controls established throughout the year. The main risks that the Trustees have identified and the plans to manage those risks are:

Reputation: In order to prevent any damage to reputation the charity continues to review services and communicate as effectively as possible to our beneficiaries and supporters. We create an open dialogue with beneficiaries in order to gain an insight into their experience in order to help improve our services. We work with local businesses and supporters and show our gratitude via thank you cards and social media posts. We ensure our ethos is adhered to with the right volunteers and trustees in place and maintain our reputation through the upkeep of our website and other outward facing platforms.

Money: To keep running costs down we aim to build and maintain relationships with local business and organisations, who in turn kindly offer their space or services for free or at a reduced cost. We aim to have a strategy in place for fundraising and grant applications in the near future.

Volunteer support: In order to recruit and retain volunteers we aim to have support in place in terms of training and supervision to ensure good volunteer experience. Feedback is also vital when a volunteer leaves or disengages. Good communication is key and a plan to develop a volunteer journey is still being considered. Volunteers are encouraged to attend external training events to enhance their learning and skill set.

Trustee recruitment and training

There must be a minimum of three trustees on the trustee committee in order for the charity to run efficiently and to fulfil the charity’s legal obligations. If the number falls below this level the remaining trustees must call a meeting to appoint a new trustee.

Apart from the first trustees, trustee’s should be appointed for a minimum of three years and will be appointed at a properly convened meeting. In selecting individuals for the role Trustees should consider the individuals skills, knowledge and experience needed for the administration of the charity.

Opening Balance on 1st April 2022 = 14,792.70 Opening Balance on 1st April 2022 = 14,792.70 Opening Balance on 1st April 2022 = 14,792.70 Opening Balance on 1st April 2022 = 14,792.70 Opening Balance on 1st April 2022 = 14,792.70
April
Date Payment In Out Balance
4th April G- suite 9.2 14,783.50
4th April Tiger Storage 103.25 14,680.25
5th April Lotto 4 14,684.25
13th April Premium Credit 29.96 14,654.29
13th April Premium Credit 29.98 14,624.31
13th April AshbyBowl 25 14,599.31
19th April Box UK 19.8 14,579.51
19th April Amazon 62.39 14,517.12
27th April Bottesford Church 80 14,437.12
27th April Slodge T-shirts 60 14,377.12
Total 4 419.58 14,377.12
May
Date Payment In Out Balance
3rd May Tiger Storage 103.25 14,273.87
3rd May Sheila Clark 310 14,583.87
3rd May G-suite 9.2 14,574.67
6th May Slodge T-shirts 60 14,514.67
9th May Norton 24.75 14,489.92
10th May Premium Credit 29.96 14,459.96
10th May Lotto 4 14,569.96
11th May Johnston Insurance 50 14,413.96
11th May AshbyBowl 17.5 14,396.46
16th May Cheque 886.62 15,283.08
16th May Scunthorpe PNTEFF 250 15,533.08
16th May Box UK 19.8 15,513.28
17th May Tesco 30.34 15,482.94
18th May Tesco 57.5 15,424.44
30th May Bottesford Church 80 15,345.44
Total 1450.62 482.3
June
Date Payment In Out Balance
6thJune Tiger Storage 103.25 15,242.19
6thJune G-suite 9.2 15,232.99
7thJune Bottesford Church 80 15,152.99
10thJune Premium Credit 29.96 15,123.03
13thJune Amazon 10.99 15,112.04
14thJune Lincs Lotto 5 15,117.04
15thJune Morrisons 3 15,114.04
16thJune Box UK 19.8 15,094.24
17thJune Amazon 11.99 15,082.25
17thJune Amazon 18.68 15063.57
20thJune Amazon 18.68 15,044.89
30thJune Chisnell K L 570 15,614.89
Total 575 305.55
July
Date Payment In Out Balance
6thJune Tiger Storage 103.25 15,242.19
6thJune G-suite 9.2 15,232.99
7thJune Bottesford Church 80 15,152.99
10thJune Premium Credit 29.96 15,123.03
13thJune Amazon 10.99 15,112.04
14thJune Lincs Lotto 5 15,117.04
15thJune Morrisons 3 15,114.04
16thJune Box UK 19.8 15,094.24
17thJune Amazon 11.99 15,082.25
17thJune Amazon 18.68 15063.57
20thJune Amazon 18.68 15,044.89
30thJune Chisnell K L 570 15,614.89
Total 575 305.55
July
Date Payment In Out Balance
4thJuly G-suite 9.2 15,605.69
4thJuly Tiger Storage 103.25 15,502.44
8thJuly Amazon 9.95 15,492.49
11thJuly Premium Credit 29.96 15,462.53
12thJuly Lincs Lotto 4 15,466.53
18thJuly Box UK 19.8 15,446.73
20thJuly Amazon 6.84 15,439.89
20thJuly Amazon 94.01 15,343.88
21stJuly Bottesford Church 40 15,305.88
26thJuly AshbyBowl 20 15,285.88
Total 4 333.01
August
Date Payment In Out Balance
1st August Just Giving 29.23 15,315.11
2nd August G-suite 9.19 15,305.92
2nd August Tiger Storage 103.23 15,202.67
8th August Just Giving 164.95 15,367.62
9th August Lincs Lotto 4 15,371.62
10th August Premium Credit 29.96 15,341.66
15th August Just Giving 110.63 15,452.29
15th August Serversure Ltd 8.4 15,443.89
16th August Box UK 19.8 15,424.09
19th August Golden Wonder 330.2 15,754.29
26th August Vista Print 25.22 15,729.07
30th August Messingham Zoo 148 15,581.07
30th August Just Giving 33.73 15,614.80
Total 672.74 343.80
September
Date Payment In Out Balance
2nd September G-suite 9.2 15,605.60
2nd September Baker Ross 63.63 15,541.97
2nd September Tiger Storage 103.25 15,438.72
6th September Amazo n 7.99 15,430.73
9th September Cheque 490.77 15,921.50
12th September Premium Credit 29.96 15,891.54
13th September Just Giving 116.51 16,008.05
13th September Lincs Lotto 5 16,013.08
14th September Scout Insurance 686.12 15,326.93
14th September Bottesford Church 80 15,246.93
15th September Amazon 12.62 15,234.31
16th September Box UK 19.8 15,214.51
20th September Just Giving 87.47 15,301.98
21st September Post Ofce 3.35 15,298.63
22nd September Amazon 12.62 15,286.01
23rd September Golden Wonder 426.5 15,712.51
26th September Cash donation 60 15,772.51
26th September Premium Credit 63.39 15,835.90
28th September Funeral 317.74 16,153.64
29th September AshbyBowl 36 16,117.64
Total 1567.38 1064.54
October
Date Payment In Out Balance
3rd October G-suite 9.2 16,108.44
3rd October Tiger Storage 103.25 16,008.19
3rd October Just Giving 19.42 16,024.61
4th October Lincs Lotto 4 16,028.61
10th October LockingA 35 16,063.61
10th October Just Giving 58.46 16,122.07
14th October Tesco 37 16,085.07
14th October Amazon 9.29 16,075.78
17th October The Works 27 16,048.78
17th October Box UK 19.8 16,028.98
17th October Home Bargains 27.63 16,001.35
17th October B+M 30.59 15,970.76
18th October Lincs MFG Ashby 70 15,900.76
18th October Home Bargains 20.97 15,879.79
18th October Aldi 43.32 15,836.47
26th October Cheque 275 16,111.47
26th October AshbyBowl 42 16,069.47
Total 391.88 440.05
November
Date Payment In Out Balance
2nd November G-suite 9.2 16,060.27
2nd November Tiger Storage 103.25 15,957.02
8th November Lincs Lotto 5 15,962.02
9th November Bottesford Church 80 15,882.02
9th November NSPCC 297 15,585
10th November Christine Owen 100 15,685.02
10th November Helen Schulz 35 15,720.02
10th November DannyPayne 35 15,755.02
10th November White Horse 1.7 15,753.32
10th November White Horse 1.75 15,751.57
10th November White Horse 1.95 15,749.62
10th November Amazon 43.99 15,705.63
14th November Amazon 17.04 15,688.59
16th November Box UK 19.8 15,668.79
21st November Squarespace 216 15,452.79
21st November Just Giving 130.43 15,583.22
22nd November AshbyBowl 42 15,541.22
24th November Post Ofce 0.5 15,540.72
25th November P Bently 35 15,575.72
25th November Carla Garth 35 15,610.72
28th November Andrea Fawcett 35 15,645.72
28th November Just Giving 24.12 15,669.84
total 434.55 834.18
Date Payment In Out Balance
2nd December G-suite 9.2 15,660.64
2nd December Tiger Storage 103.25 15,557.39
5th December Just Giving 102.6 15,659.99
6th December Lincs Lotto 4 15,663.99
6th December Baker Ross 84.35 15,579.64
6th December Bottesford Church 40 15,539.64
12th December Paul Hopkins 314 15,853.64
16th December Box 19.8 15,833.84
19th December Cash Donation 1480 17,313.84
19th December Vue Cinema 100 17,213.84
19th December Just Giving 273.48 17,487.32
19th December Morrisons 10.08 17,477.24
21st December Tesco 160.83 17,316.41
22nd December Tesco 32.08 17,284.33
22nd December Asda 49 17,235.33
28th December Just Giving 72.77 17,308.10
30th December S. Boulton 90 17,218.10
Total 2246.85 698.59
January
Date Payment In Out Balance
3rdJanuary G-suite 9.2 17,208.90
3rdJanuary Argos 99.99 17,108.91
3rdJanuary Tiger Storage 103.25 17,005.66
5thJanuary Lincs Lotto 4 17,009.66
9thJanuary Morrisons 100 16,909.16
9thJanuary Morrisons 16.75 16,892.91
9thJanuary E Ward 35 16,927.91
9thJanuary Just Giving 227.31 17,155.22
10thJanuary Amazon 9.99 17,145.23
10thJanuary A Clarke 35 17,180.23
11thJanuary Baker Ross 105.46 17,074.77
11thJanuary Potters + Wilks 35 17,109.77
13thJanuary Argos 85.49 17,024.24
13thJanuary Argos 359.98 16,664.30
16thJanuary Bottesford Church 80 16,584.30
16thJanuary Box 19.8 16,564.50
16thJanuary AGM Software 37.39 16,527.11
16thJanuary Just Giving 344.05 16,871.16
17thJanuary Deb Kershaw 35 16,906.16
18thJanuary G Maloney 35 16,941.16
19thJanuary Moorwell Nursey 150 17,091.16
19thJanuary The Works 10 17,081.16
20thJanuary Vista Print 125.65 16,955.51
20thJanuary Nettl 198 16,751.51
20thJanuary Steven Niland 35 16,792.51
23rdJanuary Checks Direct 12 16,780.51
23rdJanuary Just Giving 465.19 17,245.70
23rdJanuary Amazon 21.73 17,223.97
25thJanuary Banana Print 20.9 17,203.07
26thJanuary B+M 9.15 17,193.92
26thJanuary Amazon 18.97 17,174.95
26thJanuary Savers 23.35 17,151.60
26thJanuary Tesco 56.25 17,095.35
30thJanuary Morrisons 3.25 17,092.10
30thJanuary Currys 22.98 17,069.12
30thJanuary Just Giving 612.95 17,682.07
Total 2013.5 1549.53
February
Date Payment In Out Balance
2nd February G-suite 9.2 17,672.87
2nd February Tiger Storage 103.25 17,569.62
6th February Amazon 8.88 17,563.74
6th February Just Giving 1312.12 18,872.86
8th February Lincs Lotto 5 18,877.86
13th February Just Giving 410.79 19,288.65
14th February Bottesford Church 80 19,208.65
14th February Deb Kershaw 459 18,749.65
16th February Box 19.8 18,729.85
17th February JollyTees 84 18,644.85
17th February Baker Ross 63.35 18,583
21st February Morrisons 20.64 18,562
23rd February Morrisons 3.75 18,558.11
24th February Cash Donation 1558 20,116.11
27th February Cheque 564 20,680.11
27th February Just Giving 37.46 20,717.57
28th February Amazon 14.85 20,702.72
28th February Amazon 7.99 20,694.73
Total 3887.37 874.71
March
Date Payment In Out Balance
2nd March G-suite 9.2 20,685.53
2nd March Tiger Storage 103.25 20,582.28
7th March Lincs Lotto 4 20,586.28
13th March Just Giving 105.53 20,691.81
20th March Box 19.8 20,672.01
20th March Zoom 143.85 20,528.13
20th March Amazon 10.98 20,517.15
21st March Sainsburys 19.51 20,497.64
21st March Amazon 26.85 20,470.79
27th March Bottesford Church 80 20,390.79
28th March AshbyBowl 30 20,360.79
Total 109.53 443.44
Total
###
7,789.28
Ending Balance = 20360.79

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Total Revenue 5.568.14