## **Jens Special Place** 

Smoke and Iron, 49 Midland Road, Scunthorpe DN16 1DQ 

## **Charity Number:** 

1193914 

## **Trustee Report year ending March 2023** 

The trustees of Jens Special Place present their annual report and accounts for the year ended 31 March 2023 and confirm they comply with the requirements of the Charities Act 2011. 

## **Our Aims** 

Our aim is to alleviate children and young people’s associated feelings of grief, and loneliness through social- interaction with other bereaved children and young people. Jen’s Special Place provides a safe and empathic environment to allow children and young people to freely express the dynamics of grief and explore their feelings, which in turn supports their overall health and wellbeing. 

Jens Special place supports children up to the age of 17 years in Scunthorpe and the surrounding areas of North Lincolnshire. 

## **Our Objectives** 

To relieve the needs of bereaved young people, especially but not exclusively through the provision of recreational and leisure activities, provided in the interest of social welfare. We aim to do this: 

- Through planned activities and social evenings, including trips out. 

- By bringing bereaved children together 

- By providing information and encouraging beneficiaries to share experiences 

- Giving emotional and practical support to parents/carers and bereaved family members 

## **Review of activities and achievements** 

During 2022/2023 Jens Special place supported 53 new families, which consisted of 66 children and young people. We delivered 3 social events 



per month, apart from Christmas when we joined 2 socials together. This meant we delivered 35 socials in total for the year. This was split into 2 age  categories, 11+ age group met once monthly and 2 sessions per month were delivered for age 10 and  under. Social evenings are always delivered with the different needs of children in mind by providing a variety of craft and game activities. 

Families also enjoyed trips to the Scunthorpe Plowright Theatre, Messingham Zoo and China Rose Restaurant in Bawtry. The 11+ age group had sessions at the local bowling alley and we started to incorporate crafts and games at these sessions too. Jens Special place also hosted their annual Christmas party for younger children and we provided gifts and chocolate for all children at Christmas. Jens special place provided counselling and 121 therapeutic support free of charge to 12 children and young people and 2 parents in response to young people’s needs. Both ‘Parent circle time’ and ‘children’s circle time’ has continued to go well and has continued to be facilitated by volunteers. 

## **Future plans** 

We have been unable to move forward with our development plan this year due to the increase in demand for our service, therefore our focus and resource has been diverted to creating a strong and sustainable volunteer base to support our continued growth. However, our plan to secure our own building to run the charity from will progress in the forthcoming year and still remains a key priority for the Trustees as the number of families we support grows. 

## **Our fnances** 

Over the year we had an income of £5,568 increase in our overall balance, having an income of 13,357 and an outgoing of 7,789. Our main income has come from donations and from fundraising events. In January 2023, we hosted a fundraising Firewalk event which raised over £4,000. 

## **Our ethos, strategy and policy** 

We put children and young people at the heart of every decision we make and really listen to our beneficiaries. We have created and implemented policies to ensure the safety and welfare of children and young people as well as volunteers and trustees, these include policies on safeguarding and conflict of interest. We have open communication with other organisations and charities who also share our passion for supporting bereaved children and their families and welcome any collaboration opportunities; believing we can provide better outcomes for beneficiaries by working together. 

Born out of grief itself, Jen’s Special Place continues to embody a true sense of passion and care for its beneficiaries. 

## **Structure, Governance & management** 

All trustees give of their time freely and no remuneration were paid in the year. Our trustees are Jemma Akers-Jacklin (chair), Pauline Akers (Treasurer), Sarah Hopkins and Deborah Kershaw. All trustees currently volunteer for the charity alongside their trustee role. All trustees were 



appointed in March 2021 and meet quarterly to discuss and review services and to reflect on future goals. 

## **Risk management** 

The Trustees are responsible for the overseeing of the risks faced by Jens Special Place. 

Detailed considerations of risk are delegated to the Chair of Trustees. Risks are identified, 

assessed and controls established throughout the year. The main risks that the Trustees have identified and the plans to manage those risks are: 

_Reputation:_ In order to prevent any damage to reputation the charity continues to review services and communicate as effectively as possible to our beneficiaries and supporters. We create an open dialogue with beneficiaries in order to gain an insight into their experience in order to help improve our services. We work with local businesses and supporters and show our gratitude via thank you cards and social media posts. We ensure our ethos is adhered to with the right volunteers and trustees in place and maintain our reputation through the upkeep of our website and other outward facing platforms. 

_Money:_ To keep running costs down we aim to build and maintain relationships with local business and organisations, who in turn kindly offer their space or services for free or at a reduced cost. We aim to have a strategy in place for fundraising and grant applications in the near future. 

_Volunteer support:_ In order to recruit and retain volunteers we aim to have support in place in terms  of training and supervision to ensure good volunteer experience. Feedback is also vital when a volunteer leaves or disengages. Good communication is key and a plan to develop a volunteer journey is still being considered. Volunteers are encouraged to attend external training events to enhance their learning and skill set. 

## **Trustee recruitment and training** 

There must be a minimum of three trustees on the trustee committee in order for the charity to run efficiently and to fulfil the charity’s legal obligations. If the number falls below this level the remaining trustees must call a meeting to appoint a new trustee. 

Apart from the first trustees, trustee’s should be appointed for a minimum of three years and will be appointed at a properly convened meeting. In selecting individuals for the role Trustees should consider the individuals skills, knowledge and experience needed for the administration of the charity. 



|**Opening Balance on 1st April 2022 = 14,792.70**|**Opening Balance on 1st April 2022 = 14,792.70**|**Opening Balance on 1st April 2022 = 14,792.70**|**Opening Balance on 1st April 2022 = 14,792.70**|**Opening Balance on 1st April 2022 = 14,792.70**|
|---|---|---|---|---|
|April|||||
|**Date**|**Payment**|**In**|**Out**|**Balance**|
|4th April|G- suite||9.2|14,783.50|
|4th April|Tiger Storage||103.25|14,680.25|
|5th April|Lotto|4||14,684.25|
|13th April|Premium Credit||29.96|14,654.29|
|13th April|Premium Credit||29.98|14,624.31|
|13th April|AshbyBowl||25|14,599.31|
|19th April|Box UK||19.8|14,579.51|
|19th April|Amazon||62.39|14,517.12|
|27th April|Bottesford Church||80|14,437.12|
|27th April|Slodge T-shirts||60|14,377.12|
||**Total**|**4**|**419.58**|**14,377.12**|
|May|||||
|**Date**|**Payment**|**In**|**Out**|**Balance**|
|3rd May|Tiger Storage||103.25|14,273.87|
|3rd May|Sheila Clark|310||14,583.87|
|3rd May|G-suite||9.2|14,574.67|
|6th May|Slodge T-shirts||60|14,514.67|
|9th May|Norton||24.75|14,489.92|
|10th May|Premium Credit||29.96|14,459.96|
|10th May|Lotto|4||14,569.96|
|11th May|Johnston Insurance||50|14,413.96|
|11th May|AshbyBowl||17.5|14,396.46|
|16th May|Cheque|886.62||15,283.08|
|16th May|Scunthorpe PNTEFF|250||15,533.08|
|16th May|Box UK||19.8|15,513.28|
|17th May|Tesco||30.34|15,482.94|
|18th May|Tesco||57.5|15,424.44|
|30th May|Bottesford Church||80|15,345.44|
||**Total**|**1450.62**|**482.3**||
|June|||||
|**Date**|**Payment**|**In**|**Out**|**Balance**|
|6thJune|Tiger Storage||103.25|15,242.19|
|6thJune|G-suite||9.2|15,232.99|
|7thJune|Bottesford Church||80|15,152.99|
|10thJune|Premium Credit||29.96|15,123.03|
|13thJune|Amazon||10.99|15,112.04|
|14thJune|Lincs Lotto|5||15,117.04|
|15thJune|Morrisons||3|15,114.04|
|16thJune|Box UK||19.8|15,094.24|
|17thJune|Amazon||11.99|15,082.25|
|17thJune|Amazon||18.68|15063.57|
|20thJune|Amazon||18.68|15,044.89|
|30thJune|Chisnell K L|570||15,614.89|
||**Total**|**575**|**305.55**||
|July|||||



|**Date**|**Payment**|**In**|**Out**|**Balance**|
|---|---|---|---|---|
|6thJune|Tiger Storage||103.25|15,242.19|
|6thJune|G-suite||9.2|15,232.99|
|7thJune|Bottesford Church||80|15,152.99|
|10thJune|Premium Credit||29.96|15,123.03|
|13thJune|Amazon||10.99|15,112.04|
|14thJune|Lincs Lotto|5||15,117.04|
|15thJune|Morrisons||3|15,114.04|
|16thJune|Box UK||19.8|15,094.24|
|17thJune|Amazon||11.99|15,082.25|
|17thJune|Amazon||18.68|15063.57|
|20thJune|Amazon||18.68|15,044.89|
|30thJune|Chisnell K L|570||15,614.89|
||**Total**|**575**|**305.55**||
|July|||||





|**Date**|**Payment**|**In**|**Out**|**Balance**|
|---|---|---|---|---|
|4thJuly|G-suite||9.2|15,605.69|
|4thJuly|Tiger Storage||103.25|15,502.44|
|8thJuly|Amazon||9.95|15,492.49|
|11thJuly|Premium Credit||29.96|15,462.53|
|12thJuly|Lincs Lotto|4||15,466.53|
|18thJuly|Box UK||19.8|15,446.73|
|20thJuly|Amazon||6.84|15,439.89|
|20thJuly|Amazon||94.01|15,343.88|
|21stJuly|Bottesford Church||40|15,305.88|
|26thJuly|AshbyBowl||20|15,285.88|
||**Total**|**4**|**333.01**||
|August|||||
|**Date**|**Payment**|**In**|**Out**|**Balance**|
|1st August|Just Giving|29.23||15,315.11|
|2nd August|G-suite||9.19|15,305.92|
|2nd August|Tiger Storage||103.23|15,202.67|
|8th August|Just Giving|164.95||15,367.62|
|9th August|Lincs Lotto|4||15,371.62|
|10th August|Premium Credit||29.96|15,341.66|
|15th August|Just Giving|110.63||15,452.29|
|15th August|Serversure Ltd||8.4|15,443.89|
|16th August|Box UK||19.8|15,424.09|
|19th August|Golden Wonder|330.2||15,754.29|
|26th August|Vista Print||25.22|15,729.07|
|30th August|Messingham Zoo||148|15,581.07|
|30th August|Just Giving|33.73||15,614.80|
||**Total**|**672.74**|**343.80**||
|September|||||
|**Date**|**Payment**|**In**|**Out**|**Balance**|
|2nd September|G-suite||9.2|15,605.60|
|2nd September|Baker Ross||63.63|15,541.97|
|2nd September|Tiger Storage||103.25|15,438.72|
|6th September|Amazo n||7.99|15,430.73|
|9th September|Cheque|490.77||15,921.50|
|12th September|Premium Credit||29.96|15,891.54|
|13th September|Just Giving|116.51||16,008.05|
|13th September|Lincs Lotto|5||16,013.08|
|14th September|Scout Insurance||686.12|15,326.93|
|14th September|Bottesford Church||80|15,246.93|
|15th September|Amazon||12.62|15,234.31|
|16th September|Box UK||19.8|15,214.51|
|20th September|Just Giving|87.47||15,301.98|
|21st September|Post Ofce||3.35|15,298.63|
|22nd September|Amazon||12.62|15,286.01|
|23rd September|Golden Wonder|426.5||15,712.51|
|26th September|Cash donation|60||15,772.51|
|26th September|Premium Credit|63.39||15,835.90|





|28th September|Funeral|317.74||16,153.64|
|---|---|---|---|---|
|29th September|AshbyBowl||36|16,117.64|
||**Total**|**1567.38**|**1064.54**||
|October|||||
|**Date**|**Payment**|**In**|**Out**|**Balance**|
|3rd October|G-suite||9.2|16,108.44|
|3rd October|Tiger Storage||103.25|16,008.19|
|3rd October|Just Giving|19.42||16,024.61|
|4th October|Lincs Lotto|4||16,028.61|
|10th October|LockingA|35||16,063.61|
|10th October|Just Giving|58.46||16,122.07|
|14th October|Tesco||37|16,085.07|
|14th October|Amazon||9.29|16,075.78|
|17th October|The Works||27|16,048.78|
|17th October|Box UK||19.8|16,028.98|
|17th October|Home Bargains||27.63|16,001.35|
|17th October|B+M||30.59|15,970.76|
|18th October|Lincs MFG Ashby||70|15,900.76|
|18th October|Home Bargains||20.97|15,879.79|
|18th October|Aldi||43.32|15,836.47|
|26th October|Cheque|275||16,111.47|
|26th October|AshbyBowl||42|16,069.47|
||**Total**|**391.88**|**440.05**||
|November|||||
|**Date**|**Payment**|**In**|**Out**|**Balance**|
|2nd November|G-suite||9.2|16,060.27|
|2nd November|Tiger Storage||103.25|15,957.02|
|8th November|Lincs Lotto|5||15,962.02|
|9th November|Bottesford Church||80|15,882.02|
|9th November|NSPCC||297|15,585|
|10th November|Christine Owen|100||15,685.02|
|10th November|Helen Schulz|35||15,720.02|
|10th November|DannyPayne|35||15,755.02|
|10th November|White Horse||1.7|15,753.32|
|10th November|White Horse||1.75|15,751.57|
|10th November|White Horse||1.95|15,749.62|
|10th November|Amazon||43.99|15,705.63|
|14th November|Amazon||17.04|15,688.59|
|16th November|Box UK||19.8|15,668.79|
|21st November|Squarespace||216|15,452.79|
|21st November|Just Giving|130.43||15,583.22|
|22nd November|AshbyBowl||42|15,541.22|
|24th November|Post Ofce||0.5|15,540.72|
|25th November|P Bently|35||15,575.72|
|25th November|Carla Garth|35||15,610.72|
|28th November|Andrea Fawcett|35||15,645.72|
|28th November|Just Giving|24.12||15,669.84|





||**total**|**434.55**|**834.18**||
|---|---|---|---|---|
||||||
|**Date**|**Payment**|**In**|**Out**|**Balance**|
|2nd December|G-suite||9.2|15,660.64|
|2nd December|Tiger Storage||103.25|15,557.39|
|5th December|Just Giving|102.6||15,659.99|
|6th December|Lincs Lotto|4||15,663.99|
|6th December|Baker Ross||84.35|15,579.64|
|6th December|Bottesford Church||40|15,539.64|
|12th December|Paul Hopkins|314||15,853.64|
|16th December|Box||19.8|15,833.84|
|19th December|Cash Donation|1480||17,313.84|
|19th December|Vue Cinema||100|17,213.84|
|19th December|Just Giving|273.48||17,487.32|
|19th December|Morrisons||10.08|17,477.24|
|21st December|Tesco||160.83|17,316.41|
|22nd December|Tesco||32.08|17,284.33|
|22nd December|Asda||49|17,235.33|
|28th December|Just Giving|72.77||17,308.10|
|30th December|S. Boulton||90|17,218.10|
||**Total**|**2246.85**|**698.59**||
|January|||||
|**Date**|**Payment**|**In**|**Out**|**Balance**|
|3rdJanuary|G-suite||9.2|17,208.90|
|3rdJanuary|Argos||99.99|17,108.91|
|3rdJanuary|Tiger Storage||103.25|17,005.66|
|5thJanuary|Lincs Lotto|4||17,009.66|
|9thJanuary|Morrisons||100|16,909.16|
|9thJanuary|Morrisons||16.75|16,892.91|
|9thJanuary|E Ward|35||16,927.91|
|9thJanuary|Just Giving|227.31||17,155.22|
|10thJanuary|Amazon||9.99|17,145.23|
|10thJanuary|A Clarke|35||17,180.23|
|11thJanuary|Baker Ross||105.46|17,074.77|
|11thJanuary|Potters + Wilks|35||17,109.77|
|13thJanuary|Argos||85.49|17,024.24|
|13thJanuary|Argos||359.98|16,664.30|
|16thJanuary|Bottesford Church||80|16,584.30|
|16thJanuary|Box||19.8|16,564.50|
|16thJanuary|AGM Software||37.39|16,527.11|
|16thJanuary|Just Giving|344.05||16,871.16|
|17thJanuary|Deb Kershaw|35||16,906.16|
|18thJanuary|G Maloney|35||16,941.16|
|19thJanuary|Moorwell Nursey|150||17,091.16|
|19thJanuary|The Works||10|17,081.16|
|20thJanuary|Vista Print||125.65|16,955.51|





|20thJanuary|Nettl||198|16,751.51|
|---|---|---|---|---|
|20thJanuary|Steven Niland|35||16,792.51|
|23rdJanuary|Checks Direct||12|16,780.51|
|23rdJanuary|Just Giving|465.19||17,245.70|
|23rdJanuary|Amazon||21.73|17,223.97|
|25thJanuary|Banana Print||20.9|17,203.07|
|26thJanuary|B+M||9.15|17,193.92|
|26thJanuary|Amazon||18.97|17,174.95|
|26thJanuary|Savers||23.35|17,151.60|
|26thJanuary|Tesco||56.25|17,095.35|
|30thJanuary|Morrisons||3.25|17,092.10|
|30thJanuary|Currys||22.98|17,069.12|
|30thJanuary|Just Giving|612.95||17,682.07|
||**Total**|**2013.5**|**1549.53**||
|February|||||
|**Date**|**Payment**|**In**|**Out**|**Balance**|
|2nd February|G-suite||9.2|17,672.87|
|2nd February|Tiger Storage||103.25|17,569.62|
|6th February|Amazon||8.88|17,563.74|
|6th February|Just Giving|1312.12||18,872.86|
|8th February|Lincs Lotto|5||18,877.86|
|13th February|Just Giving|410.79||19,288.65|
|14th February|Bottesford Church||80|19,208.65|
|14th February|Deb Kershaw||459|18,749.65|
|16th February|Box||19.8|18,729.85|
|17th February|JollyTees||84|18,644.85|
|17th February|Baker Ross||63.35|18,583|
|21st February|Morrisons||20.64|18,562|
|23rd February|Morrisons||3.75|18,558.11|
|24th February|Cash Donation|1558||20,116.11|
|27th February|Cheque|564||20,680.11|
|27th February|Just Giving|37.46||20,717.57|
|28th February|Amazon||14.85|20,702.72|
|28th February|Amazon||7.99|20,694.73|
||**Total**|**3887.37**|**874.71**||
|March|||||
|**Date**|**Payment**|**In**|**Out**|**Balance**|
|2nd March|G-suite||9.2|20,685.53|
|2nd March|Tiger Storage||103.25|20,582.28|
|7th March|Lincs Lotto|4||20,586.28|
|13th March|Just Giving|105.53||20,691.81|
|20th March|Box||19.8|20,672.01|
|20th March|Zoom||143.85|20,528.13|
|20th March|Amazon||10.98|20,517.15|
|21st March|Sainsburys||19.51|20,497.64|
|21st March|Amazon||26.85|20,470.79|
|27th March|Bottesford Church||80|20,390.79|
|28th March|AshbyBowl||30|20,360.79|





||**Total**|**109.53**|**443.44**||
|---|---|---|---|---|
||||||
|**Total**<br>**###**<br>**7,789.28**|||||
|Ending Balance = 20360.79|||||





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Total Revenue
5.568.14