2025-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2024 Period start date 31[st] March 2025

Period end date 31st March 2025

Charity name: The Literary Institute Cultural Community Hub

Charity registration number: 1193897

Objectives and Activities

	SORP reference	`
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The provision and maintenance of a community hub for the benefit of people who live, work and study in Egham and the surrounding area without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure- time occupations, with the object of improving the conditions of life for the community.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The provision and maintenance of a cultural, mainly the performing arts, community hub for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupations, with the object of improving the conditions of life for the community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees are aware of and have regard of Charity Commission guidance on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference

Policy on grant making	Para 1.38	The Trustees will make periodic grants to advance the objects of the charity principally but not exclusively scholarships in the performing arts.
Policy on social investment including program related investment	Para 1.38	None
Contribution made by volunteers	Para 1.38	The charity is solely run by volunteers, mainly the trustees in roles such as Assistant to the Treasurer, social media, the maintenance of the facility and hires co- ordinator and sound/light engineers.
Other

Achievements and Performance

	SORP reference	`
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We gained foundation CIO registration 23rd March 2021 which activated our CAF Bank Account. We signed the local authority 5- year lease for the demised ground floor areas in the Literary Institute Egham on May 20th2021. We spent most of the fourth fiscal year consolidating the demised areas ‘fit’ for the advancement of occupation focussing on the Stage and Hall and associated lighting and sound systems. This included making all areas safe & secure and redecorated/modified where necessary. Social media (website, Facebook, Instagram, twitter) in place. Website (https://www.atthelitegham.org/)in place with Hire enquiry form. Hires tracking database in place on Google docs. Our fourth year was spent consolidating the users and expanding the number of organisations and activities at the Lit. Our Business Plan identified 3 primary sources of hires that comply with our Objects. Those organisationswhichunderlet

rooms within the demised area; those which
hold meetings/classes on a regular basis;
and ‘one-off’/sundry hires for activities such
as public meetings, training sessions and
social gatherings:
 We now only have one underlet to an
organisation in sound and music
event management. They offer
training in their areas of expertise
both in the UK and abroad via the
internet.
 A child contact centre has been put
on hold
 We have regular hires that offer
classical dance opportunities,
including scholarships; Board and
Tabletop Games Clubs and Yoga &
Pilates and Karate that provides
recreation/leisure activities.
 We host a weekly adult special
needs group in the performing arts
 We have ‘on-off’ hires of our
rooms/hall that has been used for
public meetings and social
gatherings including birthdays. and
comedy nights.
The number of hires in the fourth FY,17 new
hire agreements, which achieved, our fiscal
goals bearing in mind that we have
established a core population of users which
limits the amount of ‘free time ‘available to
new users. We continue to differentiate
between charitable and commercial hire; the
former in the majority.
The re-establishment of the historic Literary
Institute as a charitable community hub has
allowed organisations to be established, as
their base, for recreational/leisure activities
to combat loneliness & social exclusion.
The independent Hub has provided a focal
point for the local community to meet for
affordable space for meetings & classes to
the public benefit. The attendance level has
resulted in an annual foot-fall of over 10,000
to Egham town centre.

Additional information (optional) You may choose to include further statements where relevant about:

	Achievements against	Para 1.41	We have met the goals set for our fourth year.

objectives set
Performance of fundraising activities against objectives set	Para 1.41	Fundraising is primarily focussed on the affordable hire fees of the facility. We have been able to offer the ‘start up’ discounts going forward. As such, we have met our goal of exceeding the total cost of running the facility from the ‘resident’ and long-term hires. The surplus will go towards the reserve and improving the charity-owned capabilities of the facility. We are one of the nominated charities of one of the neighbouring Church’s monthly charity book sale
Investment performance against objectives	Para 1.41	No investments made.
Other

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The total income was £20,623 & expenditure £15,225 general expenses and £1,227 in stage assets resulting in a total expenditure of £16,452..This meant in a fourth year a Surplus of £4,171. The Charity has made further investments on its infrastructure by expending the stage further with the expectation of more users of the stage. And cover laminating the floor of oner of the classrooms to allow greater use eg dance and karate classes. The total cash fund available, at this yearend, was £19,408 which is above our reserve level. We project this amount will increase in FY 25/26 as assets purchase will be minimal and income maximised. £10K of this surplus has been set as a reserve for utilities expenditure with the balance going towards the improvement of the charity-owned facilities at the Literary Institute.

		The fiscal position has been achieved through generous donations of lighting and sound systems from local charity and event technical services, resulting in the purchase of a few new light and sound assets The portable stage extension has been purchased over two fiscal years and is loaned out to Egham’s outdoor certs. The facility management activities delivered by trusteevolunteers;no staffare employed.
Statement explaining the policy for holding reserves statingwhy they areheld	Para 1.22	Reserves are held to: 1) cover the total cost of utilities supply & breakdowns; 2) service charge & 3) thewithdrawalof leadinghirers.
Amount of reserves held	Para 1.22	Based on a reserve of £10,000 and our current and projected activity levels, we could support the operation for one year even if we received no hire fees/donations from many of our clients. The reserve should cover the cost of lease withdrawal. At present thereisno paid staff.
Reasons for holding zero reserves	Para 1.22	No zero reserve held.
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The current lease is for a period of 5 years with a 6-month break clause.We have under one year left on the lease; lease extension negotiations commenced in May 2025 subject to any changes in the local authority. Financial sustainability focuses on retaining the key hirers. And the 100% local authority rent grant aid. We currently receive 100% Non-Domestic Rates relief and expect this to continue providing the activities ‘@the Lit’ remain predominantly charitable.

Additional information (optional) You may choose to include further statements where relevant about:

	The charity’s principal sources of funds (including any fundraising)		The Charity’s principal source of funds is now from regular hire fees (50%) which is a change from the last FY. The ‘under-lets’ now only cover 20% of the operating costs and reflects the reduction in one-year hires and increase in regular users which is sustainable. The hire income is offset by local authority grants at source covering: 1) rent & 2) discretionary non-domestic rates relief. A limited number of personal donations have been made that attracts Gift-Aidnow we are

		registered with HMRC We have received an annual donation of £500 from the neighbouring United Church of Egham monthly book sale which may be supplement by a further donation at Christmas depending on the success of their booksales.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Charity intends to make no investments
A description of the principal risks facing the charity	Para 1.46	There are 4 principal risks that the charity faces: 1) lease conditions notably the lease- breaks and any changes in the local authority; 2) financial ie withdrawal from under-lets or major hirers without replacement; 3) significant facility breakdowns eg boilers and 4) trustee & volunteer retention as currently we are at our minimum level of registered trustees. Risk management is in place to mitigate these risks.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royalcharter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Foundation Charity Incorporated Organisation (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	We have a recruitment process that covers: 1) application; 2) review by the Board and 3) declarations of eligibility and conflicts of interest.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees are trained in the charities governing document, policies & procedures and accounts at induction and on-going.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity is managed by a Committee comprising of its Trustees and co-opted members from local partnering organisations. Each member of the Committee takes a lead role in managing the facility such a volunteer and maintenance co-ordinators prior to the formation of formal sub-committees. The charity has a volunteer Assistant to theTreasurer.
Relationship with any related parties	Para 1.51	The Charity is supported by organisations that promote ‘Egham’ such as the Egham Residents Association; Egham Town Team; and Egham Chamber of Commerce.
Other		We have developed and maintaining Policies & Procedures such as Safeguarding, Access, GDPR, Conflict of Interest, Trustee Conduct and Roles & Responsibilities, Health & Safety including Risk Assessment,, Employment, Finance, Hire Enquiries and Volunteer Recruitment on a shared drive in Google docs.

Reference and Administrative details

Charity name The Literary Institute Cultural Community Hub

Other name the charity uses	AtTheLit or@thelit
Registered charitynumber	1193897
Charity’s principal address	The Literary Institute, 51 High Street, Egham, Surrey TW20 9EW

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Dr Brian Frank PerryBEM	Chairman & Treasurer		At The Lit Board of Trustees
	Mrs AllegraClair Bonnett	Secretary		At The Lit Board of Trustees

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declares that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Dr Brian Frank Perry BEM
	Chairman
	25THJanuary 2026
	25THJanuary 2026

CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For th• ￿n￿d from To 1st 12024 31st March Section A Receipts and payments Unrestricted funds R•stricted funds End¢)WTn•rt funds Totsl fund• L•¥t year A1 Sundry uLi 615 11,910 615 878 3,811 2.7r 1,79) Commu Funthwn Ewnts r.i 764 Sub tot•l(Gw inconK for AR) 19,823 2D,623 17.351 A2 AJ••t •nd Inv•stm•nt Mle. l•w tsbl•l. Sub total 19.623 20,12J 17,357 Cli Mi• kninc• 4700 330 4.021 4143 4,35 R•pwr8 & H••llh 8 Sthty 128 8ioadband Postage prtnbn9 8 SW Other 01￿ & CoJ eommuThty Ev￿1￿1 Fundiwng 147 Inwiance PLI & EmFloyee Bwk Chwge 524 Sub tot•1 15.22S 1S,228 11401 A4 A8••t Ind Inv••tm•nt pur¢lwM*, {M• tsbl•l sta e Li hls PortaNe St 2.3•2 3.207 Sub toi•l 11A62 10.452 17,990 Net of receIp￿(PayMents) A5 Transfers betw•en funds A6 C4sh lunds last y•ar •nd C•¥h lun(Is this ygaT end 3.171 4,171 633 21.488 20,8 J,171 4,171 CCXX R1 accuunts ISS} 2510112028

Section B Statement of assets and liabilities at the end of the period R•¥trithd fund$ ndowm•nt funds lo n••r••t£ atepone fund• k+ 81 Cash fwKIs 19,408 Totsi cash funds lund• fund¥ tund• lo rwreBt¢ D•lls Fuhd to whh ¢yvr•nivolue FU￿ trs whkh Cuff•nt ¥•1 Details 84 Assets retalned for the ch•rlty'• own u Furwj knThkh 86 Ll•bllltl•• hall ol al ts Inthe8 &w8lu Print Name DAt• of roval Or BRL4N FRANK PERRY CCXX R2 4rtourts ISSI 25rt1112028

CHARITY COMMISSION I FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report R•port to th• trusto•s Lrterary Instrtute Cuttural Communty Hub On accounts for the yoar ended 31" March 2025 Charlty no (if any) 1193897 Set out on pages I report to the trustees on my examination of the accounts of the above charTly (Ihe Trust'l for the year ended 3110312024. R8sponslbllltles and basts of report AS the charity's trustees, you are responsible for the preparation of the accounts in accordance the requirements of the Charrties Act 2011 {1he Acr). I report in respect of my examination of the Trust's accounts carried out under seclion 145 of the 2011 Acl and in carying out my examination, I have followed all Ihe applicable DiredKin8 given by Ihe Chanty Commission under SeCt￿n 145(SXb} of the Act. Independent trhe charity's gross income exceeded £250,000 and l am qualffRd to examlner's statement undertake the examinats'on by being a qualrfied member of [Insert name of applicable listed bodyll. Delete [ ] rf not applicable. I have compkted my examination. I confirm Ihat no material matters have come to my attent￿n In Connection with the examination (other than that disclosed bethv ') whKti gives me cause to belleve that In, any material respect.. the actounting recofds were not kept in accordance with section 130 of the Chanties Act.. or the ac£ounts dKI not ac£ord V•ith the accounting records.. or the accounts did not comply with the applIca￿e requirements conceming the fom and content of accounts set out in the Charities (Accounts and Rewrtsl Regulations 2008 other than any requirement that the a(Lounls give a 'tiue arKI laii, view which 15 nol a matter considered as part of an independent examination. I have no concerns and have come ￿ro$S no other matters in connection wrlh the examinatron to which attention should be drawn in this report in ordstaines f4V18 3DGer to enab￿ a proper understanding of the accourbls lo be re&hed. . Please delete rhe words in the br8d(ets rflhey (Jo not apply. Signod: 25" January 2026 Name: Mark R Adams Relevant profgsslonal qualifiGationls) or l)ody ATh IER Oct 2018

(ff any): Addross: MRA Tax Services 6 Wendover Place Staines. TW18 3DG Section B Disclosure Only complete rf ihe examiner needs to nighluht matenal matters of concern (see CC32. Independent examination of charity aLrounts. directions and guidan￿ for examiners). Give here brlef details of any items that the examln•r wlshM to dIsclo￿. IER Oct 2018