## **Trustees’ Annual Report for the period** **From 1[st] April 2024 Period start date 31[st] March 2025** **Period end date 31st March 2025** **Charity name: The Literary Institute Cultural Community Hub** ## **Charity registration number: 1193897** ## **Objectives and Activities** ||SORP reference|**`**| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision and maintenance of a
community hub for the benefit of people who
live, work and study in Egham and the
surrounding area without distinction of
political, religious or other opinions, including
use for: (a) meetings, lectures and classes,
and (b) other forms of recreation and leisure-
time occupations, with the object of
improving the conditions of life for the
community.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|The provision and maintenance of a cultural,
mainly the performing arts, community hub
for: (a) meetings, lectures and classes, and
(b) other forms of recreation and leisure-time
occupations, with the object of improving the
conditions of life for the community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees are aware of and have regard
of Charity Commission guidance on public
benefit.| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|The Trustees will make periodic grants to
advance the objects of the charity principally
but not exclusively scholarships in the
performing arts.| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|None| |Contribution made by
volunteers|Para 1.38|The charity is solely run by volunteers,
mainly the trustees in roles such as
Assistant to the Treasurer, social media, the
maintenance of the facility and hires co-
ordinator and sound/light engineers.| |Other||| ## **Achievements and Performance** ||SORP reference|**`**| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We gained foundation CIO registration 23rd
March 2021 which activated our CAF Bank
Account. We signed the local authority 5-
year lease for the demised ground floor
areas in the Literary Institute Egham on May
20th2021.
We spent most of the fourth fiscal year
consolidating the demised areas ‘fit’ for the
advancement of occupation focussing on the
Stage and Hall and associated lighting and
sound systems. This included making all
areas safe & secure and
redecorated/modified where necessary.
Social media (website, Facebook,
Instagram, twitter) in place. Website
(https://www.atthelitegham.org/)in place with
Hire enquiry form. Hires tracking database in
place on Google docs.
Our fourth year was spent consolidating the
users and expanding the number of
organisations and activities at the Lit.
Our Business Plan identified 3 primary
sources of hires that comply with our
Objects. Those organisationswhichunderlet| |rooms within the demised area; those which| |---| |hold meetings/classes on a regular basis;| |and ‘one-off’/sundry hires for activities such| |as public meetings, training sessions and| |social gatherings:| |
We now only have one underlet to an| |organisation in sound and music| |event management. They offer| |training in their areas of expertise| |both in the UK and abroad via the| |internet.| |
A child contact centre has been put| |on hold| |
We have regular hires that offer| |classical dance opportunities,| |including scholarships; Board and| |Tabletop Games Clubs and Yoga &| |Pilates and Karate that provides| |recreation/leisure activities.| |
We host a weekly adult special| |needs group in the performing arts| |
We have ‘on-off’ hires of our| |rooms/hall that has been used for| |public meetings and social| |gatherings including birthdays. and| |comedy nights.| |The number of hires in the fourth FY,17 new| |hire agreements, which achieved, our fiscal| |goals bearing in mind that we have| |established a core population of users which| |limits the amount of ‘free time ‘available to| |new users. We continue to differentiate| |between charitable and commercial hire; the| |former in the majority.| |The re-establishment of the historic Literary| |Institute as a charitable community hub has| |allowed organisations to be established, as| |their base, for recreational/leisure activities| |to combat loneliness & social exclusion.| |The independent Hub has provided a focal| |point for the local community to meet for| |affordable space for meetings & classes to| |the public benefit. The attendance level has| |resulted in an annual foot-fall of over 10,000| |to Egham town centre.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||Achievements against|Para 1.41|We have met the goals set for our fourth
year.| |---|---|---|---| |objectives set||| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising is primarily focussed on the
affordable hire fees of the facility. We have
been able to offer the ‘start up’ discounts
going forward. As such, we have met our
goal of exceeding the total cost of running
the facility from the ‘resident’ and long-term
hires. The surplus will go towards the
reserve and improving the charity-owned
capabilities of the facility. We are one of the
nominated charities of one of the
neighbouring Church’s monthly charity book
sale| |Investment performance
against objectives|Para 1.41|No investments made.| |Other||| |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The total income was £20,623 & expenditure
£15,225 general expenses and £1,227 in
stage assets resulting in a total expenditure
of £16,452..This meant in a fourth year a
Surplus of £4,171. The Charity has made
further investments on its infrastructure by
expending the stage further with the
expectation of more users of the stage. And
cover laminating the floor of oner of the
classrooms to allow greater use eg dance
and karate classes.
The total cash fund available, at this
yearend, was £19,408 which is above our
reserve level. We project this amount will
increase in FY 25/26 as assets purchase will
be minimal and income maximised.
£10K of this surplus has been set as a
reserve for utilities expenditure with the
balance going towards the improvement of
the charity-owned facilities at the Literary
Institute.| |||The fiscal position has been achieved
through generous donations of lighting and
sound systems from local charity and event
technical services, resulting in the purchase
of a few new light and sound assets
The portable stage extension has been
purchased over two fiscal years and is
loaned out to Egham’s outdoor certs.
The facility management activities delivered
by trusteevolunteers;no staffare employed.| |---|---|---| |Statement explaining the
policy for holding reserves
statingwhy they areheld|Para 1.22|Reserves are held to: 1) cover the total cost
of utilities supply & breakdowns; 2) service
charge & 3) thewithdrawalof leadinghirers.| |Amount of reserves held|Para 1.22|Based on a reserve of £10,000 and our
current and projected activity levels, we
could support the operation for one year
even if we received no hire fees/donations
from many of our clients. The reserve should
cover the cost of lease withdrawal. At
present thereisno paid staff.| |Reasons for holding zero
reserves|Para 1.22|No zero reserve held.| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The current lease is for a period of 5 years
with a 6-month break clause**.**We have under
one year left on the lease; lease extension
negotiations commenced in May 2025
subject to any changes in the local authority.
Financial sustainability focuses on retaining
the key hirers. And the 100% local authority
rent grant aid.
We currently receive 100% Non-Domestic
Rates relief and expect this to continue
providing the activities ‘@the Lit’ remain
predominantly charitable.| **Additional information (optional)** You may choose to include further statements where relevant about: ||The charity’s principal
sources of funds (including
any fundraising)||The Charity’s principal source of funds is
now from regular hire fees (50%) which is a
change from the last FY. The ‘under-lets’
now only cover 20% of the operating costs
and reflects the reduction in one-year hires
and increase in regular users which is
sustainable.
The hire income is offset by local authority
grants at source covering: 1) rent & 2)
discretionary non-domestic rates relief. A
limited number of personal donations have
been made that attracts Gift-Aidnow we are|| |---|---|---|---|---| |||registered with HMRC
We have received an annual donation of
£500 from the neighbouring United Church
of Egham monthly book sale which may be
supplement by a further donation at
Christmas depending on the success of their
booksales.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Charity intends to make no investments| |A description of the principal
risks facing the charity|Para 1.46|There are 4 principal risks that the charity
faces: 1) lease conditions notably the lease-
breaks and any changes in the local
authority; 2) financial ie withdrawal from
under-lets or major hirers without
replacement; 3) significant facility
breakdowns eg boilers and 4) trustee &
volunteer retention as currently we are at our
minimum level of registered trustees. Risk
management is in place to mitigate these
risks.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royalcharter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Foundation Charity Incorporated
Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|We have a recruitment process that covers:
1) application; 2) review by the Board and 3)
declarations of eligibility and conflicts of
interest.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Trustees are trained in the charities
governing document, policies & procedures
and accounts at induction and on-going.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is managed by a Committee
comprising of its Trustees and co-opted
members from local partnering
organisations. Each member of the
Committee takes a lead role in managing the
facility such a volunteer and maintenance
co-ordinators prior to the formation of formal
sub-committees. The charity has a volunteer
Assistant to theTreasurer.| |Relationship with any related
parties|Para 1.51|The Charity is supported by organisations
that promote ‘Egham’ such as the Egham
Residents Association; Egham Town Team;
and Egham Chamber of Commerce.| |Other||We have developed and maintaining Policies
& Procedures such as Safeguarding,
Access, GDPR, Conflict of Interest, Trustee
Conduct and Roles & Responsibilities,
Health & Safety including Risk Assessment,,
Employment, Finance, Hire Enquiries and
Volunteer Recruitment on a shared drive in
Google docs.| ## **Reference and Administrative details** Charity name The Literary Institute Cultural Community Hub |Other name the charity uses|AtTheLit or@thelit| |---|---| |Registered charitynumber|1193897| |Charity’s principal address|The Literary Institute, 51 High Street, Egham, Surrey TW20
9EW| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Dr Brian Frank
PerryBEM|Chairman &
Treasurer||At The Lit Board of Trustees| ||Mrs Allegra**Clair**
Bonnett|Secretary||At The Lit Board of Trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declares that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Dr Brian Frank Perry BEM|| ||
Chairman|| ||25THJanuary 2026|| ||25THJanuary 2026|| CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For th• ￿n￿d from To 1st 12024 31st March Section A Receipts and payments Unrestricted funds R•stricted funds End¢)WTn•rt funds Totsl fund• L•¥t year A1 Sundry uL*i 615 11,910 615 878 3,811 2.7r 1,79) Commu Funthwn Ewnts r.i 764 Sub tot•l(Gw inconK for AR) 19,823 2D,623 17.351 A2 AJ••t •nd Inv•stm•nt Mle*. l•w tsbl•l. Sub total 19.623 20,12J 17,357 Cli Mi*• kninc• 4700 330 4.021 4143 4,35 R•pwr8 & H••llh 8 Sthty 128 8ioadband Postage prtnbn9 8 SW Other 01￿ & Co*J eommuThty Ev￿1￿1 Fundiwng 147 Inwiance PLI & EmFloyee Bwk Chwge 524 Sub tot•1 15.22S 1S,228 11401 A4 A8••t Ind Inv••tm•nt pur¢lwM*, {M• tsbl•l sta e Li hls PortaNe St 2.3•2 3.207 Sub toi•l 11A62 10.452 17,990 Net of receIp￿(PayMents) A5 Transfers betw•en funds A6 C4sh lunds last y•ar •nd C•¥h lun(Is this ygaT end 3.171 4,171 633 21.488 20,8 J,171 4,171 CCXX R1 accuunts ISS} 2510112028 Section B Statement of assets and liabilities at the end of the period R•¥trithd fund$ ndowm•nt funds lo n••r••t£ atepone fund• k+ 81 Cash fwKIs 19,408 Totsi cash funds lund• fund¥ tund• lo rwreBt¢ D**•lls Fuhd to wh*h ¢yvr•nivolue FU￿ trs whkh Cuff•nt ¥•1 Details 84 Assets retalned for the ch•rlty'• own u Furwj knT*hkh 86 Ll•bllltl•• hall ol al ts Inthe8 &w8lu Print Name DAt• of roval Or BRL4N FRANK PERRY CCXX R2 4rtourts ISSI 25rt1112028 CHARITY COMMISSION I FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report R•port to th• trusto•s Lrterary Instrtute Cuttural Communty Hub On accounts for the yoar ended 31" March 2025 Charlty no (if any) 1193897 Set out on pages I report to the trustees on my examination of the accounts of the above charTly (Ihe Trust'l for the year ended 3110312024. R8sponslbllltles and basts of report AS the charity's trustees, you are responsible for the preparation of the accounts in accordance the requirements of the Charrties Act 2011 {1he Acr). I report in respect of my examination of the Trust's accounts carried out under seclion 145 of the 2011 Acl and in carying out my examination, I have followed all Ihe applicable DiredKin8 given by Ihe Chanty Commission under SeCt￿n 145(SXb} of the Act. Independent trhe charity's gross income exceeded £250,000 and l am qualffRd to examlner's statement undertake the examinats'on by being a qualrfied member of [Insert name of applicable listed bodyll. Delete [ ] rf not applicable. I have compkted my examination. I confirm Ihat no material matters have come to my attent￿n In Connection with the examination (other than that disclosed bethv ') whKti gives me cause to belleve that In, any material respect.. the actounting recofds were not kept in accordance with section 130 of the Chanties Act.. or the ac£ounts dKI not ac£ord V•ith the accounting records.. or the accounts did not comply with the applIca￿e requirements conceming the fom and content of accounts set out in the Charities (Accounts and Rewrtsl Regulations 2008 other than any requirement that the a(Lounls give a 'tiue arKI laii, view which 15 nol a matter considered as part of an independent examination. I have no concerns and have come ￿ro$S no other matters in connection wrlh the examinatron to which attention should be drawn in this report in ordstaines f4V18 3DGer to enab￿ a proper understanding of the accourbls lo be re&hed. . Please delete rhe words in the br8d(ets rflhey (Jo not apply. Signod: 25" January 2026 Name: Mark R Adams Relevant profgsslonal qualifiGationls) or l)ody ATh IER Oct 2018 (ff any): Addross: MRA Tax Services 6 Wendover Place Staines. TW18 3DG Section B Disclosure Only complete rf ihe examiner needs to nighluht matenal matters of concern (see CC32. Independent examination of charity aLrounts. directions and guidan￿ for examiners). Give here brlef details of any items that the examln•r wlshM to dIsclo￿. IER Oct 2018