2023-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2022 Period start date 31[st] March 2022

Period end date 31st March 2023

Charity name: The Literary Institute Cultural Community Hub

Charity registration number: 1193897

Objectives and Activities

	SORP reference	`
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The provision and maintenance of a community hub for the benefit of people who live, work and study in Egham and the surrounding area without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure- time occupations, with the object of improving the conditions of life for the community.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The provision and maintenance of a cultural, mainly the performing arts, community hub for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupations, with the object of improving the conditions of life for the community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees are aware of and have regard of Charity Commission guidance on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The Trustees will make periodic grants to advance the objects of the charity principally scholarships in the performing arts.
	Para1.38

Policy on social investment including program related investment
Contribution made by volunteers	Para 1.38	The charity is solely run by volunteers, mainly the trustees in roles such as Assistant to the Treasurer, social media, maintenance of the facility and hires co- ordinator.
Other

Achievements and Performance

	SORP reference	`
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We gained foundation CIO registration 23rd March 2021 which activated our CAF Bank Account. We signed the local authority lease for the demised areas in the Literary Institute on May 20th2021. We spent most of the first FY getting the demised areas ‘fit’ for the start of occupation scheduled for September 2021. This included making all areas safe & secure and redecorated where necessary. Social media (website, facebook, instagram, twitter) in place. Website (https://www.atthelit.org/)in place with Hire enquiry form. Hires tracking database in place on Google docs. Our second year was spent consolidating these areas and expanding the number of organisations and activities at the Lit. Our Business Plan identified 3 primary sources of hires that comply with our Objects. Those organisations which underlet rooms within the demised area; those which hold meetings/classes on a regular basis; and ‘one-off’/sundry hires for activities such as public meetings, training sessions and social gatherings:  We have underlet to 2 organisation in musical theatre and sound systems/music events management. The former offers weekly classes & tutorials and scholarships to children/young adults in need including refugees living in the local area. The latter offers training in their areas of expertise both in the UK and abroad via the internet.  A child contact centre has been established at theHub bringing

together, in a safe & secure
environment, estranged families.
 We have regular hires that offer
classical dance opportunities,
including scholarships; Board Games
Clubs and Yoga & Karate that
provides recreation/leisure activities.
 We host a weekly adult special
needs group
 We have ‘on-off’ hires of our
rooms/hall that has been used for
public meetings and social
gatherings.
The number of hires in the second FY, 20
new hires, which achieved, our fiscal goals
bearing in mind that we have established a
core population of users which limits the
amount of ‘free time ‘ available to new users.
This represented 38% of the total number of
enquires.
The re-establishment of the historic Literary
Institute as a charitable community hub has
allowed organisations to be established, as
their base, for recreational/leisure activities
to combat loneliness & social exclusion.
The independent Hub has provided a focal
point for the local community to meet for
affordable space for meetings & classes to
the public benefit. The attendance level has
resulted in a foot-fall of over 10,000 to
Eghamtowncentre.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	We have met the goals set for our second year.
Performance of fundraising activities against objectives set	Para 1.41	Fundraising is primarily focussed on the affordable hire fees of the facility. We have met our goal of exceeding the total cost of running the facility from the ‘resident;’ hires. The surplus will go towards the reserve and improving the charity-owned capabilities of the facility.
Investment performance against objectives	Para 1.41	No investments made.
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The total income was £21,554 & expenditure £10,229, resulting in a second year surplus of £9,825. The total cash fund available at this yearend was £23,988. £10K of this surplus has been set aside as a reserve with the balance going towards the improvement of the charity-owned facilities at the Literary Institute. The fiscal position has been achieved through generous donations of office furniture & equipment from local companies and charities resulting in the purchase of no new assets. And facility management activities delivered by volunteers; no staff are employed.
Statement explaining the policy for holding reserves statingwhy they areheld	Para 1.22	Reserves are held to: 1) cover the total cost of utilities supply & breakdown; 2) service charge & 3) thewithdrawalof leadinghirers.
Amount of reserves held	Para 1.22	Based on a reserve of £10,000 and our current and projected activity levels, we could support the operation for one year even if we received no hire fees/donations from many of our clients. The reserve should cover the cost of lease withdrawal. At present thereisno paid staff.
Reasons for holding zero reserves	Para 1.22	No zero reserve held.
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The current lease is for a period of 5 years with a 1-year break clause.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charities principal sources of funds is from its hire fees (87%) primarily from its ‘under-lets’ which cover 52% of the operating costs. The income is offset by local authority grants covering: 1) rent & 2) discretionary non-domestic rates relief. A limited number of personal donations have been made that will attract Gift-Aid when we are registered with HMRC. And we have received an annual donation of £500 from the United Church of Egham monthly book sale.`
Investment policy and objectives including any social investment policy adopted	Para 1.46	Charity intends to make no investments

A description of the principal risks facing the charity	Para 1.46	There are 4 principal risks that the charity faces: 1) lease conditions notably the lease- breaks; 2) financial ie withdrawal from under- lets; 3) significant facility breakdowns and 4) trustee retention as currently we are at our minimum level of 3. Risk management is in place tomitigate these.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Foundation Charity Incorporated Organisation (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Nominated individuals elected by Board of Trustees with signed Declarations.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees are trained in the charities governing document, policies & procedures and accounts at induction and on-going.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity is managed by a Committee comprising of its Trustees and co-opted members from local partnering organisations. Each member of the Committee takes a lead role in managing the facility such a volunteer and maintenance co-ordinators prior to the formation of formal sub-committees. The charity has a volunteer Assistant to the Treasurer.
Relationship with any related parties	Para 1.51
Other		We have developed and maintaining Policies & Procedures such as Safeguarding, Access, GDPR, Conflict of Interest, Trustee Conduct and Roles & Responsibilities, Health & Safety including Risk Assessment,, Employment, Finance, Hire Enquiries and Volunteer Recruitment on a shared drive in Google docs.

Reference and Administrative details

Charityname	TheLiteraryInstitute CulturalCommunityHub
Other name the charity uses	AtTheLit or@thelit
Registered charitynumber	1193897

Charity’s principal address	The Literary Institute, 51 High Street, Egham, Surrey TW20 9EW

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Dr Brian Frank PerryBEM	Chairman & Treasurer		At The Lit Board of Trustees
	Mr David Knight	Secretary		At The Lit Board of Trustees
	Mrs Allegra Clair Bonnett		26thJuly 2022	At The Lit Board of Trustees

– Corporate trustees names of the directors at the date the report was approved Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)	Dr Brian Frank Perry BEM	Mr David Knight
Position (eg Secretary,	Chairman	Secretary
Chair, etc)
Date	29THJanuary 2024

CHARITY COMMISSION FOR ENGLANO AND WALES Lrt￿ry knstitul• CUl￿ra1 CohThinity Hub 113897 Receipts and payments accounts CC16a To 31st M4r¢h 2023 Section A Receipts and payments Unrestri¢t•d funds R•stri¢t•d funds Endowm•rt fund• Total lund• Al Incom• 2,925 2.015 12.229 3,427 Sundry Hiie• R•gvir Hife PFO 114 9.170 965 8,114 •.671 m• Oonauons Rbw•nu Grants 341 341 Bank Intw••t Sub tot•l(Gffjss incom6 for AR) 20,084 22,0•8 A2 A•••t and Inv••trMnt •al••. Sub total 20.054 21,554 22.096 Aje EIOLK J.M9 3.U9 3,449 1.407 1.9JO eth&S Cthnin 8roJb•nd 497 1,102 Pnnbng & Slats 21 J37 148 Communfy 8 Fundrwng 8 Prol••ind Iniuince PLI 8 Em 9$ 619 234 819 230 72 10.129 Sub total 10,229 •,4JJ A4 A•••t •nd inv•stm•nt pur¢ha8•s. Iw• tabl•l Sub total 10.229 10.229 9AJ3 Net of incomd{expondityrn) A5 Transl•rn b•tw••n fvnds A6 Cah fun¢ts la￿ yur •nd C•sh ffunds thls yoar end •,82 11.32 12.663 12.183 22,468 12.663 23,9 12,663 CKX Rl accouM8 ISS) 31kfJ112W24

Section B Statement of assets and liabilities at the end of the period Endowm•nt fund• tr• rw•8t£ funds fvnd M•w•¥t£ 21.3 P• C•h 120 Tot•1 ¢•$h funds 21A88 Endowm• fvnd fvnds n•arrftt fund• Fund totthkh CU￿•￿1 v•lu• Fund C••tlop Curr•ntv•lu• 84 A•uts rnl•ln•d for th• ehrlty' own u Furvj tofftkh Wh•n B5 Uabllttl Non• n*J ty on• or ts¥o on If of all the Ir￿e¥ Signaturn Flint Nam? 08t• of roval Or 8iign Frank P BEM Mr Da¥￿ lthwht 29th Janua 2024 2th Janu 2024 30101r2024 CCXX R2 ￿coUrts {ssi

CHARITY COMMISSION FOR ENGLAND AND WALES | Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl membors of Literary Instilute Cultural Communty Hub On accounts for th• y•ar end 31" March 2023 Charlty no (If any) 1193897 Set out on pages I reFrt)rt to the trustees on my examinatbon of the aco>unts of the abjve chanty (Ihe Trust.) for the yeaf ended 3110312022 Responslbllllles and As the charity trustees of the Trust. YOU are responsible lor the preparation basis of report of the a￿oUnt5 in accordance ￿1th the requirements of the Charities Act 2011 (Ihe Acr). I report In respeca of my examinats'on of the Trust'8 accounts carried out under section 145 of the 2011 Act and in Gqrrying OLrt my examination. I have followed the applicab￿ Directions given by the Charily Commission under sethon 145(5){bl of the Act. I have completed my examinalion. I confim that no m8teiial matters have come to my attention in connectson wrth the examinth.on which gives me cause to believe Ihat in. any material respect.. accountsn9 records wore not kept in accordance with seth'on 130 of the Act or the accounts do not xcord wrlh the accountsng records Independent examiner's statement I have no c(Th¥m8 and have come ￿88 no oth8r matters in connedion with the exafflinatN)rb to which attention should be drawn in order to enable proper understanding of ihe accounts to be reached. ' Please delete the worfs in the bradfets rfthey do not apply. Slgn•d: 30 January 2024 Name: Rèlavant profosslonal quallfication(s) or body Irf any): Address: MRA Tax Seprfices 6 Wendover Place Staines TW18 3DG Section B Disclosure Only complete rf the examiner needs to highlight matters of concem {see CC32, Independent examination of charity arxx)unts.' dire(Xions an¢J guidance for examiners). IER October 2018

Give here brlof dotslls of any itsms that the examiner wlshes to disclose. IER October 2018