## **Trustees’ Annual Report for the period** **From 1[st] April 2022 Period start date 31[st] March 2022** **Period end date 31st March 2023** **Charity name: The Literary Institute Cultural Community Hub** ## **Charity registration number: 1193897** ## **Objectives and Activities** ||SORP reference|**`**| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision and maintenance of a
community hub for the benefit of people who
live, work and study in Egham and the
surrounding area without distinction of
political, religious or other opinions, including
use for: (a) meetings, lectures and classes,
and (b) other forms of recreation and leisure-
time occupations, with the object of
improving the conditions of life for the
community.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|The provision and maintenance of a cultural,
mainly the performing arts, community hub
for: (a) meetings, lectures and classes, and
(b) other forms of recreation and leisure-time
occupations, with the object of improving the
conditions of life for the community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees are aware of and have regard
of Charity Commission guidance on public
benefit.| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|The Trustees will make periodic grants to
advance the objects of the charity principally
scholarships in the performing arts.| ||Para1.38|| |Policy on social investment
including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|The charity is solely run by volunteers,
mainly the trustees in roles such as
Assistant to the Treasurer, social media,
maintenance of the facility and hires co-
ordinator.| |Other||| ## **Achievements and Performance** ||SORP reference|**`**| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We gained foundation CIO registration 23rd
March 2021 which activated our CAF Bank
Account. We signed the local authority lease
for the demised areas in the Literary Institute
on May 20th2021.
We spent most of the first FY getting the
demised areas ‘fit’ for the start of occupation
scheduled for September 2021. This
included making all areas safe & secure and
redecorated where necessary.
Social media (website, facebook, instagram,
twitter) in place. Website
(https://www.atthelit.org/)in place with Hire
enquiry form. Hires tracking database in
place on Google docs.
Our second year was spent consolidating
these areas and expanding the number of
organisations and activities at the Lit.
Our Business Plan identified 3 primary
sources of hires that comply with our
Objects. Those organisations which underlet
rooms within the demised area; those which
hold meetings/classes on a regular basis;
and ‘one-off’/sundry hires for activities such
as public meetings, training sessions and
social gatherings:

We have underlet to 2 organisation in
musical theatre and sound
systems/music events management.
The former offers weekly classes &
tutorials and scholarships to
children/young adults in need
including refugees living in the local
area. The latter offers training in their
areas of expertise both in the UK and
abroad via the internet.

A child contact centre has been
established at theHub bringing| |together, in a safe & secure| |---| |environment, estranged families.| |
We have regular hires that offer| |classical dance opportunities,| |including scholarships; Board Games| |Clubs and Yoga & Karate that| |provides recreation/leisure activities.| |
We host a weekly adult special| |needs group| |
We have ‘on-off’ hires of our| |rooms/hall that has been used for| |public meetings and social| |gatherings.| |The number of hires in the second FY, 20| |new hires, which achieved, our fiscal goals| |bearing in mind that we have established a| |core population of users which limits the| |amount of ‘free time ‘ available to new users.| |This represented 38% of the total number of| |enquires.| |The re-establishment of the historic Literary| |Institute as a charitable community hub has| |allowed organisations to be established, as| |their base, for recreational/leisure activities| |to combat loneliness & social exclusion.| |The independent Hub has provided a focal| |point for the local community to meet for| |affordable space for meetings & classes to| |the public benefit. The attendance level has| |resulted in a foot-fall of over 10,000 to| |Eghamtowncentre.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|We have met the goals set for our second
year.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising is primarily focussed on the
affordable hire fees of the facility. We have
met our goal of exceeding the total cost of
running the facility from the ‘resident;’ hires.
The surplus will go towards the reserve and
improving the charity-owned capabilities of
the facility.| |Investment performance
against objectives|Para 1.41|No investments made.| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The total income was £21,554 & expenditure
£10,229, resulting in a second year surplus
of £9,825. The total cash fund available at
this yearend was £23,988. £10K of this
surplus has been set aside as a reserve with
the balance going towards the improvement
of the charity-owned facilities at the Literary
Institute.
The fiscal position has been achieved
through generous donations of office
furniture & equipment from local companies
and charities resulting in the purchase of no
new assets. And facility management
activities delivered by volunteers; no staff
are employed.| |---|---|---| |Statement explaining the
policy for holding reserves
statingwhy they areheld|Para 1.22|Reserves are held to: 1) cover the total cost
of utilities supply & breakdown; 2) service
charge & 3) thewithdrawalof leadinghirers.| |Amount of reserves held|Para 1.22|Based on a reserve of £10,000 and our
current and projected activity levels, we
could support the operation for one year
even if we received no hire fees/donations
from many of our clients. The reserve should
cover the cost of lease withdrawal. At
present thereisno paid staff.| |Reasons for holding zero
reserves|Para 1.22|No zero reserve held.| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The current lease is for a period of 5 years
with a 1-year break clause**.**| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charities principal sources of funds is
from its hire fees (87%) primarily from its
‘under-lets’ which cover 52% of the
operating costs. The income is offset by
local authority grants covering: 1) rent & 2)
discretionary non-domestic rates relief. A
limited number of personal donations have
been made that will attract Gift-Aid when we
are registered with HMRC. And we have
received an annual donation of £500 from
the United Church of Egham monthly book
sale.`| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Charity intends to make no investments| |||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|There are 4 principal risks that the charity
faces: 1) lease conditions notably the lease-
breaks; 2) financial ie withdrawal from under-
lets; 3) significant facility breakdowns and 4)
trustee retention as currently we are at our
minimum level of 3. Risk management is in
place tomitigate these.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Foundation Charity Incorporated
Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Nominated individuals elected by Board of
Trustees with signed Declarations.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Trustees are trained in the charities
governing document, policies & procedures
and accounts at induction and on-going.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is managed by a Committee
comprising of its Trustees and co-opted
members from local partnering
organisations. Each member of the
Committee takes a lead role in managing the
facility such a volunteer and maintenance
co-ordinators prior to the formation of formal
sub-committees. The charity has a volunteer
Assistant to the Treasurer.| |Relationship with any related
parties|Para 1.51|| |Other||We have developed and maintaining Policies
& Procedures such as Safeguarding,
Access, GDPR, Conflict of Interest, Trustee
Conduct and Roles & Responsibilities,
Health & Safety including Risk Assessment,,
Employment, Finance, Hire Enquiries and
Volunteer Recruitment on a shared drive in
Google docs.| ## **Reference and Administrative details** |Charityname|TheLiteraryInstitute CulturalCommunityHub| |---|---| |Other name the charity uses|AtTheLit or@thelit| |Registered charitynumber|1193897| |Charity’s principal address|The Literary Institute, 51 High Street, Egham, Surrey TW20
9EW| |---|---| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Dr Brian Frank
PerryBEM|Chairman &
Treasurer||At The Lit Board of Trustees| ||Mr David Knight|Secretary||At The Lit Board of Trustees| ||Mrs Allegra Clair
Bonnett||26thJuly 2022|At The Lit Board of Trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** |**Full name(s)**|Dr Brian Frank Perry BEM|Mr David Knight| |---|---|---| |**Position (eg Secretary,**|Chairman|Secretary| |**Chair, etc)**||| |||| |**Date**|29THJanuary 2024|| CHARITY COMMISSION FOR ENGLANO AND WALES Lrt￿ry knstitul• CUl￿ra1 CohThinity Hub 11*3897 Receipts and payments accounts CC16a To 31st M4r¢h 2023 Section A Receipts and payments Unrestri¢t•d funds R•stri¢t•d funds Endowm•rt fund• Total lund• Al Incom• 2,925 2.015 12.229 3,427 Sundry Hiie• R•gvi*r Hife PFO 114 9.170 965 8,114 •.671 m• Oonauons Rbw•nu* Grants 341 341 Bank Intw••t Sub tot•l(Gffjss incom6 for AR) 20,084 22,0•8 A2 A•••t and Inv••trMnt •al••. Sub total 20.054 21,554 22.096 Aje EIOL*K J.M9 3.U9 3,449 1.407 1.9JO eth&S Cthnin 8ro*Jb•nd 497 1,102 Pnnbng & Slats 21 J37 148 Communfy 8 Fundrwng 8 Prol••*ind Iniui*nce PLI 8 Em 9$ 619 234 819 230 72 10.129 Sub total 10,229 •,4JJ A4 A•••t •nd inv•stm•nt pur¢ha8•s. Iw• tabl•l Sub total 10.229 10.229 9AJ3 Net of incomd{expondityrn) A5 Transl•rn b•tw••n fvnds A6 Ca*h fun¢ts la￿ yur •nd C•sh ffunds thls yoar end •,82 11.32 12.663 12.183 22,468 12.663 23,9 12,663 CKX Rl accouM8 ISS) 31kfJ112W24 Section B Statement of assets and liabilities at the end of the period Endowm•nt fund• tr• r*w•8t£ funds fvnd* M•w•¥t£ 21.3 P•* C•h 120 Tot•1 ¢•$h funds 21A88 Endowm• fvnd* fvnds n•arrftt fund• Fund tot*thkh CU￿•￿1 v•lu• Fund C••tlop Curr•ntv•lu• 84 A•uts rnl•ln•d for th• eh*rlty'* own u Furvj to*fftkh Wh•n B5 Uabllttl Non• n*J ty on• or ts¥o on If of all the Ir￿e¥ Signaturn Flint Nam? 08t• of roval Or 8iign Frank P BEM Mr Da¥￿ lthwht 29th Janua 2024 2th Janu 2024 30101r2024 CCXX R2 ￿coUrts {ssi CHARITY COMMISSION FOR ENGLAND AND WALES | Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl membors of Literary Instilute Cultural Communty Hub On accounts for th• y•ar end 31" March 2023 Charlty no (If any) 1193897 Set out on pages I reFrt)rt to the trustees on my examinatbon of the aco>unts of the abjve chanty (Ihe Trust.) for the yeaf ended 3110312022 Responslbllllles and As the charity trustees of the Trust. YOU are responsible lor the preparation basis of report of the a￿oUnt5 in accordance ￿1th the requirements of the Charities Act 2011 (Ihe Acr). I report In respeca of my examinats'on of the Trust'8 accounts carried out under section 145 of the 2011 Act and in Gqrrying OLrt my examination. I have followed the applicab￿ Directions given by the Charily Commission under sethon 145(5){bl of the Act. I have completed my examinalion. I confim that no m8teiial matters have come to my attention in connectson wrth the examinth.on which gives me cause to believe Ihat in. any material respect.. accountsn9 records wore not kept in accordance with seth'on 130 of the Act or the accounts do not xcord wrlh the accountsng records Independent examiner's statement I have no c(Th¥m8 and have come ￿88 no oth8r matters in connedion with the exafflinatN)rb to which attention should be drawn in order to enable proper understanding of ihe accounts to be reached. ' Please delete the worfs in the bradfets rfthey do not apply. Slgn•d: 30 January 2024 Name: Rèlavant profosslonal quallfication(s) or body Irf any): Address: MRA Tax Seprfices 6 Wendover Place Staines TW18 3DG Section B Disclosure Only complete rf the examiner needs to highlight matters of concem {see CC32, Independent examination of charity arxx)unts.' dire(Xions an¢J guidance for examiners). IER October 2018 Give here brlof dotslls of any itsms that the examiner wlshes to disclose. IER October 2018