Trustees’ Annual Report for the period
From 1[st] April 2021 Period start date 20[th] May 2021
Period end date 30[th] March 2022
Charity name: The Literary Institute Cultural Community Hub Charity registration number: 1193897
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 The provision and maintenance of a
of the charity as set out community hub for the benefit of
in its governing people who live, work and study in
document Egham and the surrounding area
without distinction of political, religious
or other opinions, including use for: (a)
meetings, lectures and classes, and (b)
other forms of recreation and leisure-
time occupations, with the object of
improving the conditions of life for the
community.
Summary of the main Para 1.17 The provision and maintenance of a
activities in relation to and 1.19 cultural, mainly the performing arts,
those purposes for the community hub for: (a) meetings,
public benefit, in lectures and classes, and (b) other
particular, the activities, forms of recreation and leisure-time
projects or services occupations, with the object of
identified in the improving the conditions of life for the
accounts. community.
Statement confirming Para 1.18 The Trustees are aware of and have
whether the trustees regard of Charity Commission guidance
have had regard to the on public benefit.
guidance issued by the
Charity Commission on
public benefit
Additional information (optional)
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SORP
reference
The Trustees will make periodic grants
to advance the objects of the charity
Policy on grant making Para 1.38 principally scholarships in the
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performing arts.
Para 1.38
Policy on social
investment including
program related
investment
The charity is solely run by volunteers,
Para 1.38 mainly the trustees in roles such as
Contribution made by Assistant to the Treasurer, social
volunteers media, maintenance of the facility and
hires co-ordinator.
Other
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Achievements and Performance
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SORP reference
We gained foundation CIO registration
23 [rd] March 2021 which activated our
CAF Bank Account. We signed the local
Summary of the main authority lease for the demised areas
Para 1.20
achievements of the in the Literary Institute on May 20 [th] .
charity, identifying the We spent most of the first FY getting
difference the charity’s the demised areas ‘fit’ for the start of
work has made to the occupation scheduled for September
circumstances of its 2021. This included making all areas
beneficiaries and any safe & secure and redecorated where
wider benefits to society necessary.
as a whole. Social media (website, facebook,
instagram, twitter) in place. Website
(https://www.atthelit.org/) in place with
Hire enquiry form. Hires tracking
database in place on Google docs.
Our Business Plan identified 3 primary
sources of hires that comply with our
Objects. Those organisations which
underlet rooms within the demised
area; those which hold
meetings/classes on a regular basis;
and ‘one-off’ hires for activities such as
public meetings & training sessions:
We have underlet to 1
organisation in musical theatre
that offers weekly classes &
tutorials and scholarships to
children/young adults in need.
We have regular hires that offer
classical dance opportunities,
including scholarships; Board
Games Clubs that provide
recreation/leisure activities;
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We have ‘on-off’ hires of our rooms/hall that has been usded for public meetings such as a ‘Floods Forum’. The number of hires in the first FY, 45, achieved, our fiscal goals. This represented 74% of the total number of enquires. The re-establishment of the historic Literary Institute as a charitable community hub has allowed organisations to be established, as their base, for recreational/leisure activities to combat loneliness & social exclusion. The independent Hub has provided a focal point for the local community to meet for affordable space for meetings & classes to the public benefit. The attendance level has resulted in a footfall of over 10,000 to Egham town centre.
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We have met the goals set for our first
year.
Achievements against Para 1.41
objectives set
Fundraising is primarily focussed on
the affordable hire fees of the facility.
Performance of We have met our goal of exceeding the
fundraising activities Para 1.41 total cost of running the facility from
against objectives set the ‘resident;’ hires. The surplus will go
towards the reserve and improving the
charity-owned capabilities of the
facility.
No investments made.
Investment performance Para 1.41
against objectives
Other
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Financial Review
Review of the charity’s Para 1.21 The total income was £22,096 & financial position at the expenditure £9,434, resulting in a first end of the period year surplus of £12,6663; £8K of this surplus has been set aside as a reserve
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with the balance going towards the
improvement going towards the
improvement of the charity-owned
facilities.
This has been achieved through
generous donations of office furniture
& equipment from local companies and
charities. And facility management
activities delivered by volunteers; no
staff are employed.
Statement explaining the Para 1.22 Reserves are held to: 1) cover the total
policy for holding cost of utilities supply & breakdown; 2)
reserves stating why they service charge & 3) the withdrawal of
are held leading hirers.
Amount of reserves held Para 1.22 Based on a reserve of £8,000 and our
current and projected activity levels,
we could support the operation for one
year even if we received no hire
fees/donations from many of our
clients. The reserve should cover the
cost of lease withdrawal. At present
there is no paid staff.
Reasons for holding zero Para 1.22 No zero reserve held.
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 The current lease is for a period of 5
uncertainties about the years with a 1-year break clause .
charity continuing as a
going concern
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The charities principal sources of funds
is from its hire fees (78%) primarily
The charity’s principal from its ‘under-lets’ which cover 55%
sources of funds Para 1.47 of the operating costs. The income is
(including any offset by local authority grants
fundraising) covering: 1) rent & 2) discretionary
non-domestic rates relief. We have also
received a Surrey County Council
Members Allocation of £1,500 for start-
up fees. A limited number of personal
donations have been made that will
attract Gift-Aid when we are registered
with HMRC.
Charity intends to make no
investments
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
There are 4 principal risks that the
charity faces: 1) lease conditions
A description of the Para 1.46 notably the lease-breaks; 2) financial ie
principal risks facing the withdrawal from under-lets; 3)
charity significant facility breakdowns and 4)
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trustee retention as currently we are at our minimum level of 3. Risk management is in place to mitigate these. Other
Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Foundation Charity Incorporated
constituted? Organisation (CIO)
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Nominated individuals elected by
methods including details Board of Trustees with signed
of any constitutional Declarations.
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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Trustees are trained in the charities
governing document, policies &
Policies and procedures procedures and accounts at induction
adopted for the induction Para 1.51 and on-going.
and training of trustees
The charity is managed by a
Committee comprising of its Trustees
The charity’s and co-opted members from local
organisational structure Para 1.51 partnering organisations. Each
and any wider network member of the Committee takes a lead
with which the charity role in managing the facility such a
works volunteer and maintenance co-
ordinators prior to the formation of
formal sub-committees. The charity
has a volunteer Assistant to the
Treasurer.
Relationship with any Para 1.51
related parties
We have developed and maintaining
Other Policies & Procedures such as
Safeguarding, Access, GDPR, Conflict
of Interest, Trustee Conduct and Roles
& Responsibilities, Health & Safety
including Risk Assessment,,
Employment, Finance, Hire Enquiries
and Volunteer Recruitment on a
shared drive in Google docs.
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Reference and Administrative details
Charity name The Literary Institute Cultural Community Hub Other name the charity At The Lit or @thelit uses Registered charity 1193897 number Charity’s principal The Literary Institute, 51 High Street, Egham, Surrey address TW20 9EW
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Dr Brian Frank Chairman & At The Lit Board of
1
Perry BEM Treasurer Trustees
Mr David Knight Secretary At The Lit Board of
2
Trustees
Mrs Allegra Clair 26 [th] July 2022 At The Lit Board of
3
Bonnett Trustees
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Mr David Knight Full name(s) Dr Brian Frank Perry BEM Position (eg Chairman Secretary Secretary, Chair, etc) Date 30[TH] January 2023
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independont Examiner's Report Roport to thè trustoKI member5 of Literary Instrfiute Cultural Communty Hub On accounts for tho year ondod 31" March 2022 Charlty no Ilf any) 1193897 Set out on pag•s I report lo the truslees on my examin*'on of the accounts of the above charityllhe Trust'l for the year ended 3110312022 Responslbllltles and As the charlty trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Ad 2011 (Ihe Aci"). I report in respect of my exarninatn of the Tnjst's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicabk Direclions given by the Chanly Commission under section 145{5){bl of the Act. I have cx)mpleted my examination. I confimi that no material matters have come to my attention in connection wrth the examinth'on which gNes me cause to believe Ihat in, any material fespect.. accounting records were not kept in accordance with section 130 of tho Act or the a)unt$ do not xcord with the accounting records Independent examiner's statement I have no c(XKzms and hove come acr088 no other matters in connectlon with the examinatKJn to vthich attention should be drawn in order to enable a proper underslanding of the accounls to be reached. ' Please delete the wonys in the brackets if they do not apply. Signed: 30° January 2023 Nam•: Mark R Adams Relevant profgsslonal Arr qualificatlon(s} or body (If any): Address: MRA Tax sen1$ 6 Wendover Place Staines TW18 30G Section B Disclosure Only Complete rf the examiner needs to hhIht matters of ncOM (see CC32, IndeFEndent eXaminatn of charity ac£ounts.' direction3 and guidan for examiners). IER October 2018
Give hern brief detsils of any items that the examiner wishes to disclose. IER October 2018