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2025-03-31-accounts

Annual Accounts & Trustees Annual Report

2024 / 2025

ScoutMed National Scout Active Support Unit Receipts and Payments Account

Year start date Year end date to For the year 01-Apr-24 31-Mar-25 from

Receipts and payments

Receipts 2024/25
Unrestricted
funds
£
-
-
-
-		 2024/25
Unrestricted
funds
£
-
-
-
-		 Restricted
funds
£
-
-
-
-		 Restricted
funds
£
-
-
-
-		 Total funds
£
-
-
-
-
-
41,021.32
3,070.10
44,091.42
921.76
-
921.76
45,013.18		 2023/24
Total funds
£
Donations, legacies and similar
income
Donations - - - 2.53
Gift Aid - - - -
Other similar income - - - -
Sub total - - - 2.53
Grants
Sub total - - - -
Activities (Income)
Cover at Scout Events 41,021.32 - 41,021.32 12,832.04
Courses/Training 3,070.10 - 3,070.10 1,247.50
Sub total 44,091.42 - 44,091.42 14,079.54
Investment income
Bank interest 921.76 - 921.76 289.81
Other investment income - - - -
Sub total 921.76 - 921.76 289.81
**Total Income **
45,013.18 - 45,013.18 14,371.88

Page 1 of 3

ScoutMed National Scout Active Support Unit Receipts and Payments Account

Year start date Year end date to For the year 01-Apr-24 31-Mar-25 from

Receipts and payments

Payments 2024/25
Unrestricted
funds
£
407.16
180.21
0.17
1,355.74
1,665.74
345.00
3,218.66
3,166.10
10.00
15,360.11
25,708.89
19,304.29
-
28,316.83
47,621.12		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
£
407.16
180.21
0.17
1,355.74
1,665.74
345.00
3,218.66
3,166.10
10.00
15,360.11
25,708.89
19,304.29		 Total funds
£
407.16
180.21
0.17
1,355.74
1,665.74
345.00
3,218.66
3,166.10
10.00
15,360.11
25,708.89
19,304.29		 2023/24
Total funds
£
Charitable Payments
Admin/Office/Stationery Costs 407.16 336.64
Advertising/Web Site 180.21 269.24
Bank Charges 0.17 2.35
Event Attendance Expenses 1,355.74 235.13
Insurance 1,665.74 972.26
Licenses 345.00 17.00
Medical Gas (inc hire charge) 3,218.66 1,638.80
Training Costs & Equipment 3,166.10 799.18
Rent 10.00 10.00
Equipment & Consumables 15,360.11 7,209.81
Total Payments
Net of receipts/(payments)
Transfers between funds
Cash funds last year end
Cash funds this year end		 25,708.89 11,490.41
19,304.29 - 19,304.29 2,881.47
- - - -
28,316.83 - 28,316.83 25,435.36
47,621.12 - 47,621.12 28,316.83

Page 2 of 3

ScoutMed National Scout Active Support Unit Balance Sheet

Year start date Year end date to For the year 01-Apr-24 31-Mar-25 from

Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year
2024/25
Unrestricted
funds
£
Cash funds
Bank current account
1,962.73
Allocated Funds (Savings Account)
5,000.00
Redwood Bank
40,658.39
Total cash funds
47,621.12
Non monetary assets for
charity's own use
Equipment (insured value)
42,865.00
Other
-
Sub total
42,865.00		 Restricted
funds
£
-
-
-
-
-
-		 Total funds
£
1,962.73
5,000.00
40,658.39
47,621.12
42,865.00
-
42,865.00		 2023/24
Total funds
£
1,085.22
27,231.61
28,316.83
39,690.00
-
39,690.00
Total net assets 90,486.12 - 90,486.12 68,006.83

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 31st May 2025 and signed on their behalf by

Signature
Peter Turner
Karl Cantwell
Peter Turner Peter Turner
Unit Treasurer
Karl Cantwell Karl Cantwell
Unit Manager
and Chair

Page 3 of 3

LT7fXY)05- sCrUti￿e￿$ Reportto the Trustees Iluty 20191 Template for the scrutineer's report to the trustees Scrutineer's Re ort to the Trustees of Scoutmed - Nationafscout Active Support Unit I report on the accounts of the Unit for the year ended 3151 March 2024. As the Group'slDistrkct's trustees you are responsible for the preparation of the accounts.. you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to SCTutinise the accounts and to report to you. In accordance with the directions given in the Unit's constitution. and/or the Byelaws of the Scout Association as detailed in the document Policies Organsiations and Rules IPORI I have scrutinised the records and the accounts set out on pages I to 3 In my opinion the accounts are in accordance with the records produced to me and comply with the constitutionlPOR. RogerThorne 5 Mount Pleasant Cottage5 St Whites Road Cinderford G105 GL14 3BP 2oL£ 1810512025

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 4 4 3 1 0 3 2 5
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address		 ScoutMed National Scout Active Support Unit
n/a
1
1
9
3
8
9
5
1
1
9
0
1
1
3
3
The Scout Association
Gilwell Park
London
Postcode E 4 7 Q W

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not
for whole year
Karl Cantwell Chair/Unit Manager
Adam Waller Deputy Unit Manager/
Clinical Lead
Peter Turner Treasurer
Michelle Watt Secretary
Charlotte Puryer Affiliations Co-Ordinator
Fernanda Lake Operations Co-Ordinator
Type of advisor Name Address
Banker Lloyds Bank PO Box 1000,BX1 1LT
Section B Structure, governance and management
Description of the charity’s trusts
Additional governance issues practice)
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
How the charity is constituted
Type of governing document
Trustee selection methods
The Unit's governing documents are those of the Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
The Unit is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Unit is managed by the Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout
Unit which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Executive Committee consists of the Unit Manager (Unit
Chair), Deputy Unit Manager, Treasurer and Secretary
together with other members of the unit that are appointed at
the Unit's AGM or co-opted at other times and meets as
needed throughout the year.
Members of the Executive Committee complete_Being a_
_Scouts Trustee learning_within the first 6 months of joining
the comittee
This Unit Executive Committee exists to support the Unit
Manager in meeting the responsibilities of their appointment
and is responsible for:
The maintenance of Unit property;
The raising of funds and the administration of Unit finance;
The insurance of persons, property and equipment;
Unit public occasions;
Assisting in the recruitment of members and other adult
support;
Appointing any sub committees that may be required;
Appointing Unit Administrators and Advisors other than those
who are elected.
Section B Structure, governance and management (continued)
Risk and Internal Control
The Unit Executive Committee has identified the major risks
to which they believe the Unit is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Unit
would request the use of buildings, property and equipment
from neighbouring organisations. The Unit has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The Unit
is included in the Scout Associations national accident
insurance policy. Risk Assessments are undertaken before
all activities.
Medical Malpractise Insurance. The Unit maintains cover for
£5m through a policy with Hiscox
Reduced income from fund raising. The Unit is primarily
reliant upon income from activities/event cover and
fundraising. The Unit does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income.
Reduction or loss of members. The Unit is totally reliant upon
volunteers to run and administer the activities of the unit. If
there was a reduction in the number of members to an
unacceptable level then there would have to be a contraction,
consolidation or closure of services provided. In the worst
case scenario the complete closure of the Unit.
The Unit has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
~~that insurable risks are covered~~
Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,

empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects ScoutMed is a National Scout Active Support Unit that supports the Scouts through the provision of: • Onsite medical care at events throughout the UK (ranging from small, single day District based events through to County, Region, Area, HQ and International multiday Jamboree style activities). • Acting as a Technical Advisor to offer advice and guidance to Scout Units and HQ on First Aid and Medical issues • Assistance to HQ in development of First Aid Training, policies and supporting documentation. • Advice to HQ and other event organisers on the appropriate medical cover needs for their activity.

Public benefit statement The Unit meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
ScoutMed has significantly expanded its operations this year,
delivering more Regulated Outdoor First Aid Courses and
providing medical cover for a wider range of Scouting events
across the UK. Our reach now spans a broader geographical
area, supporting an increasing number of activities.
We contributed extensively to the UK Scout Headquarters’
CQC consultation, preparing a detailed briefing document
and assisting with the wording of the Association’s formal
responses.
Internally, we improved member experience by implementing
a new booking system and streamlining administrative
processes. We also made substantial progress in
standardising our medical kits and equipment, enhancing
both consistency and capability. Policy updates were
completed to improve clarity and accessibility for members.
Section E Financial Review
The Unit held unrestricted funds at the year end of £47,621
Reserves Policy
The Unit's policy on reserves is to hold sufficient resources to
continue the charitable activities of the Unit should income
and fundraising activities fall short. The Unit Executive
Committee considers that the Unit should hold a sum
equivalent to 12 months running costs together with sufficient
sums for cash-flow purposes, circa £10,000.
However the vast majority of these monies have been set
aside as Allocated funds to cover the expense of replacing
equipment which will come to end of life,
towards costs
expected in member training and expenses expected in the
future expectation to need to become CQC registered.

Investment Policy

The Unit's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Unit has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

The Unit Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Unit obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Unit Executive considers the cash flow requirements.

Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
ScoutMed’s priorities for the coming year include:
- Expanding access to Regulated Outdoor First Aid Courses.
- Enhancing the new booking system and exploring additional
digital tools.
- Continuing standardisation and development of medical
kits.
- Updating internal policies for clarity and accessibility.
- Strengthening partnerships with Scouting bodies and
exploring broader engagement opportunities.

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)
Karl Cantwell Michelle Watt
Unit Manager / Chair Unit Secretary
1
7
0
9
2
5
1 7 0 9 2 5