2023-10-31-accounts - West And Middle Chinnock Village Hall

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Trustees’ Annual Report for the period

From 1 Nov 2022 Period start date To 31 Oct 2023 Period end date Charity name: West and Middle Chinnock Village Hall

Charity registration number: 1193787

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the CIO is the provision and maintenance of a village hall and any other relevant facilities for the use of the inhabitants of the parishes of West and Middle Chinnock and their immediate vicinity without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the condition of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Maintaining and letting the Village Hall. Running a 100 Club for the purpose of maintaining the hall. Organising social events.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38 Policy on social investment including program related investment Not applicable

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We have enabled a wide range of community activities. The regular clubs running this year are: line dancing, Kurling, carpet bowls, an art class, a craft class, the WI, and open to all. The hall is also used for Parish Council meetings and by the Village School for concerts, indoor sporting activities and recreational events. We have a monthly Tea & Cake afternoon run by the trustees as a fundraiser and social event. We also have various events to fundraise and for entertainment. In addition, private hirers use the hall for a variety of activities – private parties, band nights, wakes, celebrations, etc.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The end-of-year financial position is healthy. Our expenditure exceeds our income because of the costs of restoration works. However, we have ample cash reserves.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held to fund future improvements and as a contingency against future maintenance costs.
Amount of reserves held	Para 1.22	£25,812
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Hall lettings 100 Club subscriptions Grants and donations Organised events
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	Damage to the hall Increasing cost of energy
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Suitable local volunteers with an interest in maintaining the hall and/or representing user groups

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	West and Middle Chinnock Village Hall
Other name the charity uses
Registered charitynumber	1193787
Charity’s principal address	West and Middle Chinnock Village Hall Higher Street West Chinnock Crewkerne Somerset TA18 7QA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Peter John Hunter	Chair and Treasurer
Susan Elizabeth Twist	Secretary
Stephen Carmichael Jukes
Mary Elizabeth Jukes
Catherine Adela Pearce
Jason North
Zoe Grainger
Carolin Hunter
Patricia Ann Weston
Marilyn Janice Morris
Ian Wernham		From 15 March 2023

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Peter John Hunter
	Treasurer
	10 Jan 2024
	10 Jan 2024

Charity Name No (if any) West and Middle Chinnock Village Hall 1193787 Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a

Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts

For the period Period start date Period end date To from 01-Nov-22 31-Oct-23

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Lettings	3293	-	-	3,293	-
Electricity	428	-	-	428	-
100 Club	2145	-	-	2,145	-
Donations	2908	-	-	2,908	-
Bank interest	314	-	-	314	-
Administration	27	-	-	27	-
Events	1964	-	-	1,964	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	11,079	-	-	11,079	-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Water	265	-	-	265	-
Electricity	1,188	-	-	1,188	-
100 Club	561	-	-	561	-
Insurance	997	-	-	997	-
Cleaning	1,024	-	-	1,024	-
PRS/PRL	139	-	-	139	-
Safety	37	-	-	37	-
Repairs & maintenance	8,737	-	-	8,737	-
Furniture & fittings	1,832	-	-	1,832	-
Administration	75	-	-	75	-
Events	545	-	-	545	-
Bankcharges	101	-	-	101	-
**Sub total **	15,500	-	-	15,500	-
	- - - 15,500 - 4,421 - 35,349 30,928
A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	- 4,421	-			-
	-	-			-
	35,349	-			-
	30,928	-			-

Section B Statement of assets and liabilities at the end of the period

1 Details Current account + cash in hand Contingency fund, NS&I account Improvement fund, HSBC BMM account	Unrestricted funds to nearest £ 5,116 6,216 19,596	Restricted funds to nearest £ - - -	Endowment funds to nearest £
Current account + cash in hand	5,116	-	-
Contingency fund, NS&I account	6,216	-	-
1 Improvement fund, HSBC BMM account	19,596	-	12/01/2024 -

Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use	Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details Signature	30,928
		Peter John Hunter

CCXX R2 accounts (SS)

12/01/2024