## **Trustees’ Annual Report for the period**
**From 1 Nov 2022 Period start date To 31 Oct 2023 Period end date Charity name: West and Middle Chinnock Village Hall**
**Charity registration number: 1193787**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The object of the CIO is the provision**
**and maintenance of a village hall and**
**any other relevant facilities for the use**
**of the inhabitants of the parishes of**
**West and Middle Chinnock and their**
**immediate vicinity without distinction of**
**political, religious or other opinions,**
**including use for meetings, lectures and**
**classes, and for other forms of**
**recreation and leisure-time occupation,**
**with the object of improving the**
**condition of life for the said inhabitants.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Maintaining and letting the Village Hall.**
**Running a 100 Club for the purpose of**
**maintaining the hall.**
**Organising social events.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference **Not applicable** Para 1.38 Policy on grant making **Not applicable** Para 1.38 Policy on social investment including program related investment **Not applicable**
Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We have enabled a wide range of**
**community activities.**
**The regular clubs running this year are:**
**line dancing, Kurling, carpet bowls, an**
**art class, a craft class, the WI, and open**
**to all.**
**The hall is also used for Parish Council**
**meetings and by the Village School for**
**concerts, indoor sporting activities and**
**recreational events.**
**We have a monthly Tea & Cake**
**afternoon run by the trustees as a**
**fundraiser and social event. We also**
**have various events to fundraise and for**
**entertainment.**
**In addition, private hirers use the hall**
**for a variety of activities – private**
**parties, band nights, wakes,**
**celebrations, etc.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The end-of-year financial position is**
**healthy. Our expenditure exceeds our**
**income because of the costs of**
**restoration works. However, we have**
**ample cash reserves.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held to fund future**
**improvements and as a contingency**
**against future maintenance costs.**|
|Amount of reserves held|Para 1.22|**£25,812**|
|Reasons for holding zero
reserves|Para 1.22|**Not applicable**|
|Details of fund materially in
deficit|Para 1.24|**Not applicable**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Hall lettings**
**100 Club subscriptions**
**Grants and donations**
**Organised events**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|**Damage to the hall**
**Increasing cost of energy**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Suitable local volunteers with an**
**interest in maintaining the hall and/or**
**representing user groups**|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|West and Middle Chinnock Village Hall|
|---|---|
|Other name the charity uses||
|Registered charitynumber|1193787|
|Charity’s principal address|West and Middle Chinnock Village Hall
Higher Street
West Chinnock
Crewkerne
Somerset
TA18 7QA|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Peter John Hunter|Chair and Treasurer|||
||Susan Elizabeth
Twist|Secretary|||
||Stephen
Carmichael Jukes||||
||Mary Elizabeth
Jukes||||
||Catherine Adela
Pearce||||
||Jason North||||
||Zoe Grainger||||
||Carolin Hunter||||
||Patricia Ann
Weston||||
||Marilyn Janice
Morris||||
||Ian Wernham||From 15
March 2023||
## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Peter John Hunter||
||
Treasurer||
||10 Jan 2024||
||10 Jan 2024||
**Charity Name No (if any) West and Middle Chinnock Village Hall** 1193787 **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a**
## **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts**
**For the period** Period start date Period end date **To from** 01-Nov-22 31-Oct-23
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|
Lettings|3293||**-**||**-**||**3,293**||**-**|
|Electricity|428||**-**||**-**||**428**||**-**|
|100 Club|2145||**-**||**-**||**2,145**||**-**|
|Donations|2908||**-**||**-**||**2,908**||**-**|
|Bank interest|**314**||**-**||**-**||**314**||**-**|
|Administration|**27**||**-**||**-**||**27**||**-**|
|Events|**1964**||**-**||**-**||**1,964**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**11,079**||**-**||**-**||**11,079**||**-**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**-**|
|||||||||||
|
Water|**265**||**-**||**-**||**265**||**-**|
|Electricity|**1,188**||**-**||**-**||**1,188**||**-**|
|100 Club|**561**||**-**||**-**||**561**||**-**|
|Insurance|**997**||**-**||**-**||**997**||**-**|
|Cleaning|**1,024**||**-**||**-**||**1,024**||**-**|
|PRS/PRL|**139**||**-**||**-**||**139**||**-**|
|Safety|**37**||**-**||**-**||**37**||**-**|
|Repairs & maintenance|**8,737**||**-**||**-**||**8,737**||**-**|
|Furniture & fittings|**1,832**||**-**||**-**||**1,832**||**-**|
|Administration|**75**||**-**||**-**||**75**||**-**|
|Events|**545**||**-**||**-**||**545**||**-**|
|Bankcharges|**101**||**-**||**-**||**101**||**-**|
|**_Sub total_ **|**15,500**||**-**||**-**||**15,500**||**-**|
||**-**
**-**
**-**
**15,500**
**- 4,421**
**-**
**35,349**
**30,928**|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**-**|
|||||||||||
||**- 4,421**||**-**||||||**-**|
||**-**||**-**||||||**-**|
||**35,349**||**-**||||||**-**|
||**30,928**||**-**||||||**-**|
## **Section B Statement of assets and liabilities at the end of the period**
|CCXX R1 accounts (SS)
**Categories**
**B1 Cash funds**|1
**Details**
Current account + cash in hand
Contingency fund, NS&I account
Improvement fund, HSBC BMM account|**Unrestricted**
**funds**
**to nearest £**
**5,116**
**6,216**
**19,596**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
||Current account + cash in hand|**5,116**|**-**|**-**|
||Contingency fund, NS&I account|**6,216**|**-**|**-**|
||1
Improvement fund, HSBC BMM account|**19,596**|**-**|12/01/2024
**-**|
|Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**
**Details**
**Details**
Signature|**30,928**|
|---|---|---|
|||Peter John Hunter|
||||
CCXX R2 accounts (SS)
12/01/2024
2