Trustees’ Annual Report for the period
From
1/4/21 To 31/3/22
Charity name: CYLCH MEITHRIN A GRWP TI A FI WAUNFAWR
Charity registration number: 1193715
Objectives and Activities
SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of pre-school children in Waunfawr through the medium of the Welsh language. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cylch Meithrin The Cylch follows the ‘foundation phase’ which is to provide a rounded approach to the education of young children indoors and outdoors. The leader plans and arranges the sessions to give the children opportunities to explore the world around them and understand how things work by taking part in practical activities such as stories, games, songs and imaginative play. Our sessions are open from the age of 2 to pre-school age. Meithrin Mwy We offer a care service for the children who attend the school’s nursery class. The children are picked up from school and are cared for until 1 or 3pm where they get the chance to socialise and learn. Our ethos is centered on the ‘foundation phase’ where language development is nurtured by playing games, reading stories, rhymes and songs. We hold fundraising events in the local community and have held a coffee morning as well as worked with the school to hold a Christmas fair this year. The constitution is available on our Google Drive and is reviewed at our AGM. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The committee ensures that all trustees have read and understood the charity’s policies and procedures. Public benefit is taken into account when making a decision to which the guidance is relevant and there has been no decision to depart from the guidance. |
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Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The Committee of trustees are volunteers who receive no remuneration. The charity has two members of staff who also contribute voluntary hours with organising activities. They are present at fundraising activities targeted towards children as they are familiar to the children who attend. |
| Other | ||
Achievements and Performance
SORP reference
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| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Staffing The committee has employed a new leader and our assistant has completed her training meaning we have 2 fully-qualified, dedicated members of staff who ensure the continued success of the Cylch. Expanding the provision of care The committee decided to expand the provision available for parents from September 2022 onwards and offer spaces for ‘wraparound’ care sessions thus filling a gap in the local community for full day care. Children attending the nursery class at the primary school are now able to attend the Cylch from 11am - 3pm (Monday - Wednesday) and until 1pm (Thursday and Friday). We are registered as full day care providers with CIW. This fulfils a number of objectives such as responding to parents’ feedback on the need for wraparound care. This should increase the number of children attending Cylch Meithrin sessions and will also bring in additional funding that will assist the charity in being more financially viable long-term. Welsh Language We have achieved our aims to promote the Welsh language by providing a valuable Welsh medium service to users. Some of the children attending our sessions come from non-Welsh speaking families. They are introduced and encouraged to speak the language which helps with the transition to a Welsh speaking school. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We are currently working on agreeing a drafted (19/1/23) Business plan that will set out our objectives, including fundraising and investment objectives, The copy of the drafted Business Plan is available on our google drive account, and is to be reviewed as required. |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Llyfr Mawr Piws 2021
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Other Llyfr Mawr Piws 2021 TAR ISORP1021
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See below (attached income and expenditure document) this was presented in our AGM. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/A |
Amount of reserves held |
Para 1.22 | N/A |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | Childrens fees outstanding. At the end of the financial period we had a deficit, this was due to unpaid childrens fees and the cylch paying for one of the staff members hours to attend to complete her level 2 qualification, this was partly subsidised by funding. £824 was recovered from the childrens fees outanding 6th of June 2022. With the remaining deficit outstanding, however, we are following our debt collecting procedure to collect the outstanding childrens fees. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The above debts were identified, the committee decided to change the way the we collect childrens fees. Invoices are presented at the beginning of the month and reminder sent out to parents. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Principal sources of funds. The charities main source of funds include; - Fundraising - Fees for children attending cylch meithrin - Meithrin Mwy and wrap around care sessions - Local Authority Grant - Other Grant Sources - The charity is very reliant on fundraising. The charities main expenditure is spent on staff salaries. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | As with many charities there are many risks that may be beyond our control. However we have identified the following potential risks in our business plan and are identified as the following: Not enough children leading to low income. Parents choosing another provider. |
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Grants coming to an end Change in minimum wages / pension. Changes to CIW requirements - staffing ratio, space required etc. However we have outlined how we will manage these risks to lessen their threat. Other
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Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (constitution, trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
Trustee selection methods including details of any constitutional provisions e.g. election to post |
Para 1.25 | Trustees are elected at the AGM for a period of a year and may be re-elected. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
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| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Cylch Meithrin a Grwp Ti a Fi Waunfawr |
|---|---|
Other name the charity uses |
|
| Registered charity number | 119375 |
Charity’s principal address |
Y Ganolfan, Waunfawr, Gwynedd LL55 4YY |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 1 0 1 1 |
Trustee name | Office (if any) | Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Delyth Pyrs | Responsible individual | Acted for whole accounting period Cylch Meithrin Waunfawr committee |
|
| Catrin Leadbitter |
Treasurer | Acted for whole accounting period Cylch Meithrin Waunfawr committee |
|
| Helen Fretwell |
Acted for whole accounting period Cylch Meithrin Waunfawr committee |
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| Ffion Griffiths |
Acted for whole accounting period Cylch Meithrin Waunfawr committee |
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| Iolo Davies | Acted for whole accounting period Cylch Meithrin Waunfawr committee |
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– Corporate trustees names of the directors at the date the report was approved
Director name
N/A
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year N/A
Llyfr Mawr Piws 2021 TAR (SORP102)
Funds held as custodian trustees on behalf of others
Description of the assets N.A held in this capacity Name and objects of the N.A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N.A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Llyfr Mawr Piws 2021
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Declarations
The trustees declare that they have approved the trustees’ report
above.
Signed on behalf of the charity’s trustees
Signature(s) C.Leadbitter Full name(s) Catrin Leadbitter Position (eg Secretary, Treasurer Chair, etc) Date 01/02/23
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FFURFLEN INCWM A GWARIANT / INCOME AND EXPENDITURE SHEET
| UNION / EXACT | UNION / EXACT | AMCANGYFRIF / ESTIMATE | |
|---|---|---|---|
| INCWM /INCOME | BLWYDDYN /YEAR 01.04.2021-01.04.202 2 |
BLWYDDYN /YEAR 01.04.20XX-31.03.20X X |
BLWYDDYN /YEAR 01.04.20XX-31.03.20X X |
| Grant Mudiad Meithrin_Grant_ | 7384.77 | ||
| Grant Arian Plant 3 oed /3yr old Education Funding Grant |
7505.23 | ||
| Grant Cynaladwyedd / Sustainability Grant |
|||
| Grant Dechrau’n Deg /Flying Start Grant |
|||
| Grantiau Eraill /Other Grants | 2567.98 | ||
| cwm Hyfforddi ac Incwm Cynllun yfeirio /Training In- come & Referral Scheme Income |
500 | ||
| Ffioedd Plant /Children’s Fees | 8013.60 | ||
| Codi Arian /Fundraising | 605.29 | ||
| Rhoddion ag Eraill/ Donations & Sundries |
|||
| Cyfanswm Incwm / ncome Total A |
26576.87 |
Llyfr Mawr Piws 2021 TAR (SORP102)
| Gwariant /Expenditure | |||
|---|---|---|---|
| Cyflogau a Costau TWE/ Salaries and PAYE costs |
25,269.61 | ||
| Costau Rhent, Gwres ayyb / Rent & Heating Costs etc |
1400 | ||
| fioedd Cofrestru /Registration Fees | |||
| Offer, Nwyddau ag Adnoddau / Equipment Materials & Resources |
122.10 | ||
| ostau Bwyd a Diod /Food & Drink Costs |
|||
| Codi Arian/Marchnata /Fund- raising/Marketing |
|||
| raill (e.e. hyfforddiant) /Other (e.g. training) |
675.30 | ||
| Cyfanswm Gwariant / Expenditure Total B |
27,467.01 | ||
| weddill (diffyg) am y flwyddyn = A B_Surplus (deficit) for the year_ C |
-890.41 | ||
| rian a’r ddechrau’r flwyddyn (dylid ynnwys cyfanswm pob Cyfrif banc) Cash at year start (this should include e totals of all bank accounts CH |
4330.35 | ||
| Arian ar ddiwedd y flwyddyn = C + H_Cash at Year End_ D |
3440.21 |
Llyfr Mawr Piws 2021 TAR (SORP102)
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent ExamineVs Report Report to the trusteesl members of Cylch Meithrin Waunfawr On accounts forthe year onded 31 J% March 2022 Charity no {If any) 1193715 Set out on p8ge8 I report to the trustees on my examinatlon of the accounts of the above charity {"the Tru8t'l for th8 year 8nd6d 31103 12022. Re3ponslbilitles and basis of rgport As th8 charlty's trusl88s, you are responslble for the preparation of the accounts in accordance wlth the r8qulr6ment8 of the Charities Act 2011 ('the Act"). I report In respect of my exemlnation of the Trust'8 8c¢ount8 carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions glven by the Charlty Commission under section 14515){b) of the Act. Independent I have completed rny examlnalion. I confim Ihat no material matters have examlner's statement come to my attention In connection wilh the examinalion which gives me cause to believe that in, any materlal respect: the accounting records were not kept in accordan¢8 With $8Ction 130 of the Charitles Act., or the accounts did not accord with the accounting racords,. or the accounts did not comply wllh the applicable requirements concèrnlng ihe form and content of accounts set out In the Charltles (Accounts and Reports) Regulations 2008 other than any r6quirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no oon¢erns 8nd havé come aeross no other matters In connectlon with Ihe examination to which attention should be drawn in thi8 report In order lo enable 8 proper understanding of the accounts to be reached. Slgnod: Date: os 2023 Name: ts) rtb) Relevant professional quallflcatlonlsl or body lif any): C'hA£T&EO rfWTANT IcAd Address: OfvJfJ C4eÉL WCèiA •L) GMyw((70 LLSS I5 Oct 2018 Jh IER
Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts.. dlrections and guidancé for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
mudiad meithrin ATODIAD Dd 3 FURFLEN INCWM A GWARIANT I INCOME AND EXPENDITURE FORM UNION IEX4CT UNION IEYACT UNION I EXACT INCWM I INCOAIE BLVVYDDYN I YEAR 01.04.2D21-31.03.2D22 BLWYDDYN I YE4R 01.04.20XX41.03.20KX BLWYDOYN I YEAR 01.04.20XX-21.03.20XX Grant Mudiad Meilhiin Grant 7384.77 Grant Arian Plant 3 oed / 7505.23 3yr0kfELlucatn Funding GTrnt Grant Cynaladwyedd I Sust8inabilily Grant Grant Dechrau'n Dèg I Flylrt¢ Slart Grant Granliau Eraill l Olh6rGr8nts 2567.98 Incwm Hyfforddi ac Incwm Cynllun Cyfelilo l Trnining In- come & Ref8rrel Scheffle lftcome 500 Ffioedd Plant I Childrnns Fees 8013.6 Codl Arian l Fundr&lslng 605.29 Rhoddion ac Erallll D¢n8tions & Sundrftrs Cyfanswm Incwm I In¢om8 Tolal 26576.87 Gwarlant l Exp¢ndlture Cyfiogau a Costau NEI Salg. •S and PA YEc0818 25269.61 Coslau Rhenl, Gwres ayyb. I R&nt & Heatlrw C05t5 8Èc. Ffioèdd Cofrfjslw l R¢gI$11 Fo0$ Offer, Nwgddau ac Adnoddau I Equlpm&nt, M8t8r1818 & Resources 122.10 Coslau Bwyd a Diod l Food& Drink Co$18 Codi Arianlmarchnota l Fun Eraill le.e. hyffoiddlanll l Othgr (e.0. tTrln1ft7g) 675.30 Cyfanswm Gwarianl i Expendllure Total 27467.01 Gweddill Idiffygl am y flwyddyn- A- B sutt8 (def rortheyeèr -890.14 Arian ar ddechrau'r fiwyddyn {dylid cynnvrys cyfanswm pob cyfrif bancl I Cash 8Iyo8rst8rt Ifhis should include Ihe told$ olall bk aUnts 4330.35 CH Arian ar ddiwedd y flvryddyn- C * CH Cash atyeare 3440.21
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent ExamineVs Report Report to the trusteesl members of Cylch Meithrin Waunfawr On accounts forthe year onded 31 J% March 2022 Charity no {If any) 1193715 Set out on p8ge8 I report to the trustees on my examinatlon of the accounts of the above charity {"the Tru8t'l for th8 year 8nd6d 31103 12022. Re3ponslbilitles and basis of rgport As th8 charlty's trusl88s, you are responslble for the preparation of the accounts in accordance wlth the r8qulr6ment8 of the Charities Act 2011 ('the Act"). I report In respect of my exemlnation of the Trust'8 8c¢ount8 carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions glven by the Charlty Commission under section 14515){b) of the Act. Independent I have completed rny examlnalion. I confim Ihat no material matters have examlner's statement come to my attention In connection wilh the examinalion which gives me cause to believe that in, any materlal respect: the accounting records were not kept in accordan¢8 With $8Ction 130 of the Charitles Act., or the accounts did not accord with the accounting racords,. or the accounts did not comply wllh the applicable requirements concèrnlng ihe form and content of accounts set out In the Charltles (Accounts and Reports) Regulations 2008 other than any r6quirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no oon¢erns 8nd havé come aeross no other matters In connectlon with Ihe examination to which attention should be drawn in thi8 report In order lo enable 8 proper understanding of the accounts to be reached. Slgnod: Date: os 2023 Name: ts) rtb) Relevant professional quallflcatlonlsl or body lif any): C'hA£T&EO rfWTANT IcAd Address: OfvJfJ C4eÉL WCèiA •L) GMyw((70 LLSS I5 Oct 2018 Jh IER
Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts.. dlrections and guidancé for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
mudiad meithrin ATODIAD Dd 3 FURFLEN INCWM A GWARIANT I INCOME AND EXPENDITURE FORM UNION IEX4CT UNION IEYACT UNION I EXACT INCWM I INCOAIE BLVVYDDYN I YEAR 01.04.2D21-31.03.2D22 BLWYDDYN I YE4R 01.04.20XX41.03.20KX BLWYDOYN I YEAR 01.04.20XX-21.03.20XX Grant Mudiad Meilhiin Grant 7384.77 Grant Arian Plant 3 oed / 7505.23 3yr0kfELlucatn Funding GTrnt Grant Cynaladwyedd I Sust8inabilily Grant Grant Dechrau'n Dèg I Flylrt¢ Slart Grant Granliau Eraill l Olh6rGr8nts 2567.98 Incwm Hyfforddi ac Incwm Cynllun Cyfelilo l Trnining In- come & Ref8rrel Scheffle lftcome 500 Ffioedd Plant I Childrnns Fees 8013.6 Codl Arian l Fundr&lslng 605.29 Rhoddion ac Erallll D¢n8tions & Sundrftrs Cyfanswm Incwm I In¢om8 Tolal 26576.87 Gwarlant l Exp¢ndlture Cyfiogau a Costau NEI Salg. •S and PA YEc0818 25269.61 Coslau Rhenl, Gwres ayyb. I R&nt & Heatlrw C05t5 8Èc. Ffioèdd Cofrfjslw l R¢gI$11 Fo0$ Offer, Nwgddau ac Adnoddau I Equlpm&nt, M8t8r1818 & Resources 122.10 Coslau Bwyd a Diod l Food& Drink Co$18 Codi Arianlmarchnota l Fun Eraill le.e. hyffoiddlanll l Othgr (e.0. tTrln1ft7g) 675.30 Cyfanswm Gwarianl i Expendllure Total 27467.01 Gweddill Idiffygl am y flwyddyn- A- B sutt8 (def rortheyeèr -890.14 Arian ar ddechrau'r fiwyddyn {dylid cynnvrys cyfanswm pob cyfrif bancl I Cash 8Iyo8rst8rt Ifhis should include Ihe told$ olall bk aUnts 4330.35 CH Arian ar ddiwedd y flvryddyn- C * CH Cash atyeare 3440.21