## **Trustees’ Annual Report for the period** ## **From** **1/4/21 To 31/3/22** ## **Charity name: CYLCH MEITHRIN A GRWP TI A FI WAUNFAWR** ## **Charity registration number: 1193715** ## **Objectives and Activities** ||
SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of
pre-school children in Waunfawr
through the medium of the Welsh
language.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Cylch Meithrin**
The Cylch follows the ‘foundation phase’
which is to provide a rounded approach to
the education of young children indoors
and outdoors. The leader plans and
arranges the sessions to give the children
opportunities to explore the world around
them and understand how things work by
taking part in practical activities such as
stories, games, songs and imaginative
play. Our sessions are open from the age
of 2 to pre-school age.
**Meithrin Mwy**
We offer a care service for the children who
attend the school’s nursery class. The
children are picked up from school and are
cared for until 1 or 3pm where they get the
chance to socialise and learn. Our ethos is
centered on the ‘foundation phase’ where
language development is nurtured by
playing games, reading stories, rhymes
and songs.
We hold fundraising events in the local
community and have held a coffee morning
as well as worked with the school to hold a
Christmas fair this year.
The constitution is available on our Google
Drive and is reviewed at our AGM.| Llyfr Mawr Piws 2021 TAR (SORP102) |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The committee ensures that all trustees
have read and understood the charity’s
policies and procedures.
Public benefit is taken into account when
making a decision to which the guidance is
relevant and there has been no decision to
depart from the guidance.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The Committee of trustees are volunteers
who receive no remuneration.
The charity has two members of staff who
also contribute voluntary hours with
organising activities. They are present at
fundraising activities targeted towards
children as they are familiar to the children
who attend.| |Other||| |||| ## **Achievements and Performance** SORP reference Llyfr Mawr Piws 2021 TAR (SORP102) |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Staffing**
The committee has employed a new leader
and our assistant has completed her
training meaning we have 2 fully-qualified,
dedicated members of staff who ensure the
continued success of the Cylch.
**Expanding the provision of care**
The committee decided to expand the
provision available for parents from
September 2022 onwards and offer spaces
for ‘wraparound’ care sessions thus filling a
gap in the local community for full day care.
Children attending the nursery class at the
primary school are now able to attend the
Cylch from 11am - 3pm (Monday -
Wednesday) and until 1pm (Thursday and
Friday). We are registered as full day care
providers with CIW. This fulfils a number of
objectives such as responding to parents’
feedback on the need for wraparound care.
This should increase the number of
children attending Cylch Meithrin sessions
and will also bring in additional funding that
will assist the charity in being more
financially viable long-term.
**Welsh Language**
We have achieved our aims to promote the
Welsh language by providing a valuable
Welsh medium service to users. Some of
the children attending our sessions come
from non-Welsh speaking families. They
are introduced and encouraged to speak
the language which helps with the
transition to a Welsh speaking school.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|We are currently working on agreeing a
drafted (19/1/23) Business plan that will set
out our objectives, including fundraising
and investment objectives,
The copy of the drafted Business Plan is
available on our google drive account, and
is to be reviewed as required.| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| Llyfr Mawr Piws 2021 TAR (SORP102) Other Llyfr Mawr Piws 2021 TAR ISORP1021 ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**See below (attached income and**
**expenditure document) this was**
**presented in our AGM.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/A**| |
Amount of reserves held|Para 1.22|**N/A**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|Childrens fees outstanding.
At the end of the financial period we had a
deficit, this was due to unpaid childrens
fees and the cylch paying for one of the
staff members hours to attend to complete
her level 2 qualification, this was partly
subsidised by funding.
£824 was recovered from the childrens
fees outanding 6th of June 2022. With the
remaining deficit outstanding, however, we
are following our debt collecting procedure
to collect the outstanding childrens fees.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|
The above debts were identified, the
committee decided to change the way the
we collect childrens fees. Invoices are
presented at the beginning of the month
and reminder sent out to parents.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal sources of funds. The charities
main source of funds include;
-
Fundraising
-
Fees for children attending cylch
meithrin
-
Meithrin Mwy and wrap around care
sessions
-
Local Authority Grant
-
Other Grant Sources
-
The charity is very reliant on fundraising.
The charities main expenditure is spent on
staff salaries.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|As with many charities there are many risks
that may be beyond our control. However
we have identified the following potential
risks in our business plan and are
identified as the following:
Not enough children leading to low income.
Parents choosing another provider.| Llyfr Mawr Piws 2021 TAR (SORP102) Grants coming to an end Change in minimum wages / pension. Changes to CIW requirements - staffing ratio, space required etc. However we have outlined how we will manage these risks to lessen their threat. Other Llyfr Mawr Piws 2021 TAR (SORP102) ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(constitution, trust deed,
royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post|Para 1.25|Trustees are elected at the AGM for a
period of a year and may be re-elected.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Cylch Meithrin a Grwp Ti a Fi Waunfawr| |---|---| |
Other name the charity uses|| |Registered charity number|119375| |
Charity’s principal address|Y Ganolfan,
Waunfawr,
Gwynedd
LL55 4YY| ||| Llyfr Mawr Piws 2021 TAR (SORP102) **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
1
0
1
1|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**
**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| ||Delyth Pyrs|Responsible individual|Acted for whole
accounting period
Cylch Meithrin
Waunfawr
committee| ||Catrin
Leadbitter|Treasurer|Acted for whole
accounting period
Cylch Meithrin
Waunfawr
committee| ||Helen
Fretwell||Acted for whole
accounting period
Cylch Meithrin
Waunfawr
committee| ||Ffion
Griffiths||Acted for whole
accounting period
Cylch Meithrin
Waunfawr
committee| ||Iolo Davies||Acted for whole
accounting period
Cylch Meithrin
Waunfawr
committee| ||||| ||||| ||||| ||||| ||||| ||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** **N/A** ## Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year N/A** Llyfr Mawr Piws 2021 TAR (SORP102) ## **Funds held as custodian trustees on behalf of others** Description of the assets N.A held in this capacity Name and objects of the N.A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N.A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Llyfr Mawr Piws 2021 TAR (SORP102) ## **Declarations** ## **The trustees declare that they have approved the trustees’ report** ## **above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** C.Leadbitter **Full name(s)** Catrin Leadbitter **Position (eg Secretary,** Treasurer **Chair, etc) Date** 01/02/23 Llyfr Mawr Piws 2021 TAR (SORP102) FFURFLEN INCWM A GWARIANT / INCOME AND EXPENDITURE SHEET ||UNION / EXACT|UNION / EXACT|AMCANGYFRIF / ESTIMATE| |---|---|---|---| |**INCWM /****_INCOME_**|BLWYDDYN /_YEAR_
01.04.2021-01.04.202
2|BLWYDDYN /_YEAR_
01.04.20XX-31.03.20X
X|BLWYDDYN /_YEAR_
01.04.20XX-31.03.20X
X| |Grant Mudiad Meithrin_Grant_|7384.77||| |Grant Arian Plant 3 oed /_3yr old_
_Education Funding Grant_|7505.23||| |Grant Cynaladwyedd /
_Sustainability Grant_|||| |Grant Dechrau’n Deg /_Flying Start_
_Grant_|||| |Grantiau Eraill /_Other Grants_|2567.98||| |cwm Hyfforddi ac Incwm Cynllun
yfeirio /_Training In- come & Referral_
_Scheme Income_|500||| |Ffioedd Plant /_Children’s Fees_|8013.60||| |Codi Arian /_Fundraising_|605.29||| |Rhoddion ag Eraill/
_Donations & Sundries_|||| |Cyfanswm Incwm /
_ncome Total_
**A**|26576.87||| Llyfr Mawr Piws 2021 TAR (SORP102) |**Gwariant /****_Expenditure_**|||| |---|---|---|---| |Cyflogau a Costau TWE/
_Salaries and PAYE costs_|25,269.61||| |Costau Rhent, Gwres ayyb /
_Rent & Heating Costs etc_|1400||| |fioedd Cofrestru /_Registration Fees_|||| |Offer, Nwyddau ag Adnoddau /
_Equipment Materials & Resources_|122.10||| |ostau Bwyd a Diod /_Food & Drink_
_Costs_|||| |Codi Arian/Marchnata /_Fund-_
_raising/Marketing_|||| |raill (e.e. hyfforddiant) /_Other (e.g._
_training)_|675.30||| |Cyfanswm Gwariant /
_Expenditure Total_
**B**|27,467.01||| |weddill (diffyg) am y flwyddyn = A
B_Surplus (deficit) for the year_
**C**|-890.41||| |rian a’r ddechrau’r flwyddyn (dylid
ynnwys cyfanswm pob Cyfrif banc)
_Cash at year start (this should include_
_e totals of all bank accounts_
**CH**|4330.35||| |Arian ar ddiwedd y flwyddyn = C +
H_Cash at Year End_
**D**|3440.21||| Llyfr Mawr Piws 2021 TAR (SORP102) CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent ExamineVs Report Report to the trusteesl members of Cylch Meithrin Waunfawr On accounts forthe year onded 31 J% March 2022 Charity no {If any) 1193715 Set out on p8ge8 I report to the trustees on my examinatlon of the accounts of the above charity {"the Tru8t'l for th8 year 8nd6d 31103 12022. Re3ponslbilitles and basis of rgport As th8 charlty's trusl88s, you are responslble for the preparation of the accounts in accordance wlth the r8qulr6ment8 of the Charities Act 2011 ('the Act"). I report In respect of my exemlnation of the Trust'8 8c¢ount8 carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions glven by the Charlty Commission under section 14515){b) of the Act. Independent I have completed rny examlnalion. I confim Ihat no material matters have examlner's statement come to my attention In connection wilh the examinalion which gives me cause to believe that in, any materlal respect: the accounting records were not kept in accordan¢8 With $8Ction 130 of the Charitles Act., or the accounts did not accord with the accounting racords,. or the accounts did not comply wllh the applicable requirements concèrnlng ihe form and content of accounts set out In the Charltles (Accounts and Reports) Regulations 2008 other than any r6quirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no oon¢erns 8nd havé come aeross no other matters In connectlon with Ihe examination to which attention should be drawn in thi8 report In order lo enable 8 proper understanding of the accounts to be reached. Slgnod: Date: os 2023 Name: ts) rtb) Relevant professional quallflcatlonlsl or body lif any): C'hA£T&EO rfWTANT IcAd Address: OfvJfJ C4eÉL WCèiA •L) GMyw((70 LLSS I￿5 Oct 2018 Jh IER Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts.. dlrections and guidancé for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018 mudiad meithrin ATODIAD Dd 3 FURFLEN INCWM A GWARIANT I INCOME AND EXPENDITURE FORM UNION IEX4CT UNION IEYACT UNION I EXACT INCWM I INCOAIE BLVVYDDYN I YEAR 01.04.2D21-31.03.2D22 BLWYDDYN I YE4R 01.04.20XX41.03.20KX BLWYDOYN I YEAR 01.04.20XX-21.03.20XX Grant Mudiad Meilhiin Grant 7384.77 Grant Arian Plant 3 oed / 7505.23 3yr0kfELlucat￿n Funding GTrnt Grant Cynaladwyedd I Sust8inabilily Grant Grant Dechrau'n Dèg I Flylrt¢ Slart Grant Granliau Eraill l Olh6rGr8nts 2567.98 Incwm Hyfforddi ac Incwm Cynllun Cyfelilo l Trnining In- come & Ref8rrel Scheffle lftcome 500 Ffioedd Plant I Childrnns Fees 8013.6 Codl Arian l Fundr&lslng 605.29 Rhoddion ac Erallll D¢n8tions & Sundrftrs Cyfanswm Incwm I In¢om8 Tolal 26576.87 Gwarlant l Exp¢ndlture Cyfiogau a Costau NEI Salg. •S and PA YEc0818 25269.61 Coslau Rhenl, Gwres ayyb. I R&nt & Heatlrw C05t5 8Èc. Ffioèdd Cofrfjslw l R¢gI$1￿1￿ Fo0$ Offer, Nwgddau ac Adnoddau I Equlpm&nt, M8t8r1818 & Resources 122.10 Coslau Bwyd a Diod l Food& Drink Co$18 Codi Arianlmarchnota l Fun Eraill le.e. hyffoiddlanll l Othgr (e.0. tTrln1ft7g) 675.30 Cyfanswm Gwarianl i Expendllure Total 27467.01 Gweddill Idiffygl am y flwyddyn- A- B su￿tt8 (def￿ rortheyeèr -890.14 Arian ar ddechrau'r fiwyddyn {dylid cynnvrys cyfanswm pob cyfrif bancl I Cash 8Iyo8rst8rt Ifhis should include Ihe told$ olall b￿k a￿Unts 4330.35 CH Arian ar ddiwedd y flvryddyn- C * CH Cash atyeare 3440.21 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent ExamineVs Report Report to the trusteesl members of Cylch Meithrin Waunfawr On accounts forthe year onded 31 J% March 2022 Charity no {If any) 1193715 Set out on p8ge8 I report to the trustees on my examinatlon of the accounts of the above charity {"the Tru8t'l for th8 year 8nd6d 31103 12022. Re3ponslbilitles and basis of rgport As th8 charlty's trusl88s, you are responslble for the preparation of the accounts in accordance wlth the r8qulr6ment8 of the Charities Act 2011 ('the Act"). I report In respect of my exemlnation of the Trust'8 8c¢ount8 carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions glven by the Charlty Commission under section 14515){b) of the Act. Independent I have completed rny examlnalion. I confim Ihat no material matters have examlner's statement come to my attention In connection wilh the examinalion which gives me cause to believe that in, any materlal respect: the accounting records were not kept in accordan¢8 With $8Ction 130 of the Charitles Act., or the accounts did not accord with the accounting racords,. or the accounts did not comply wllh the applicable requirements concèrnlng ihe form and content of accounts set out In the Charltles (Accounts and Reports) Regulations 2008 other than any r6quirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no oon¢erns 8nd havé come aeross no other matters In connectlon with Ihe examination to which attention should be drawn in thi8 report In order lo enable 8 proper understanding of the accounts to be reached. Slgnod: Date: os 2023 Name: ts) rtb) Relevant professional quallflcatlonlsl or body lif any): C'hA£T&EO rfWTANT IcAd Address: OfvJfJ C4eÉL WCèiA •L) GMyw((70 LLSS I￿5 Oct 2018 Jh IER Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts.. dlrections and guidancé for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018 mudiad meithrin ATODIAD Dd 3 FURFLEN INCWM A GWARIANT I INCOME AND EXPENDITURE FORM UNION IEX4CT UNION IEYACT UNION I EXACT INCWM I INCOAIE BLVVYDDYN I YEAR 01.04.2D21-31.03.2D22 BLWYDDYN I YE4R 01.04.20XX41.03.20KX BLWYDOYN I YEAR 01.04.20XX-21.03.20XX Grant Mudiad Meilhiin Grant 7384.77 Grant Arian Plant 3 oed / 7505.23 3yr0kfELlucat￿n Funding GTrnt Grant Cynaladwyedd I Sust8inabilily Grant Grant Dechrau'n Dèg I Flylrt¢ Slart Grant Granliau Eraill l Olh6rGr8nts 2567.98 Incwm Hyfforddi ac Incwm Cynllun Cyfelilo l Trnining In- come & Ref8rrel Scheffle lftcome 500 Ffioedd Plant I Childrnns Fees 8013.6 Codl Arian l Fundr&lslng 605.29 Rhoddion ac Erallll D¢n8tions & Sundrftrs Cyfanswm Incwm I In¢om8 Tolal 26576.87 Gwarlant l Exp¢ndlture Cyfiogau a Costau NEI Salg. •S and PA YEc0818 25269.61 Coslau Rhenl, Gwres ayyb. I R&nt & Heatlrw C05t5 8Èc. Ffioèdd Cofrfjslw l R¢gI$1￿1￿ Fo0$ Offer, Nwgddau ac Adnoddau I Equlpm&nt, M8t8r1818 & Resources 122.10 Coslau Bwyd a Diod l Food& Drink Co$18 Codi Arianlmarchnota l Fun Eraill le.e. hyffoiddlanll l Othgr (e.0. tTrln1ft7g) 675.30 Cyfanswm Gwarianl i Expendllure Total 27467.01 Gweddill Idiffygl am y flwyddyn- A- B su￿tt8 (def￿ rortheyeèr -890.14 Arian ar ddechrau'r fiwyddyn {dylid cynnvrys cyfanswm pob cyfrif bancl I Cash 8Iyo8rst8rt Ifhis should include Ihe told$ olall b￿k a￿Unts 4330.35 CH Arian ar ddiwedd y flvryddyn- C * CH Cash atyeare 3440.21